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Agenda Item 16.

City Council Meeting

Meeting Date:	09/17/2019
FROM:	Bill Gallardo

Subject:

Resolution to Adopt Caltrans Local Assistance Procedures Manual Chapter 10

RECOMMENDATION

Adopt the Resolution adopting the Caltrans Local Assistance Procedures Manual Chapter 10

BACKGROUND/DISCUSSION

The City of Brea Department of Public Works is responsible for the execution of state and federally funded public works projects. The Code of Federal Regulations (23 CFR § 172.5(b) and 23 CFR § 172.5(b)(1)) requires that each grant recipient, who seeks to be reimbursed in whole or in part with Federal-Aid Highway Program funding, adopt written policies and procedures as prescribed by the awarding State Transportation Agency for the procurement, management, and administration of engineering and design related consultant services in accordance with applicable federal and state laws and regulations.

The State of California Department of Transportation (Caltrans) has developed a Local Assistance Procedures Manual (LAPM). Chapter 10 of the LAPM sets forth policies and procedures for the procurement and management of contracts for engineering and design services contracts on federally and state funded transportation projects to ensure compliance with applicable federal and state laws and regulations. Additionally, Chapter 10 describes the consultant selection and procurement process local agencies must follow to maintain eligibility for federal and state reimbursement. Caltrans also requires that the local agency (City of Brea) adopt the LAPM Chapter for Consultant Selection (LAPM10.1.10).

To help ensure that Brea is in compliance with the aforementioned requirements and eligible for grant reimbursements, staff recommends adopting this resolution.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff's recommendation at their September 10, 2019 meeting and it was recommended for City Council approval.

FISCAL IMPACT/SUMMARY

This Resolution to Adopt Caltrans Local Assistance Procedures Manual Chapter 10 will have no direct fiscal impact on the General Fund.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Neil Groom, Procurement and Contracts Administrator
Concurrence: Cindy Russell, Administrative Services Director

Attachments
Resolution