Agenda

STUDY SESSION

6:15 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Parker called the Study Session to order at 6:15 p.m., all members were present.

Present:

Parker, Marick, Hupp, Simonoff, Vargas

1.

Public Comment
None.

2.

Clarify Regular Meeting Topics
Councilmember Simonoff requested clarification on the wording of proposed Resolution No. 2018-054 of Agenda Item 16, Development Related User Fees.

Councilmember Hupp spoke regarding Agenda Item 20, Utility Agreements with Southern California Edison and AT&T for State Route 57/Lambert Road Interchange Project, and expressed concern the Finance Committee did not review this item prior to Council review.

Public Works Director Olmos, with regards to Agenda Item 20, Utility Agreements with Southern California Edison and AT&T for State Route 57/Lambert Road Interchange Project, clarified the scope of the project, structure of the contract, cost split, administration by Caltrans, and City oversight.

Councilmember Vargas requested clarification on Agenda Item 21, the purchase of Digital Audio Recorders (DARs) and Evidence Management Software, and inquired on the current model of DARs used and sole sourcing.

Chief Conklin explained that the current model used will be unsupported in the near future, noted that the City will be receiving a discount and added that staff will not require training. The proposed purchase is for a newer version of the product.

DISCUSSION ITEM

3.

Background Discussion on Options for City-owned Electric Vehicle Charging Stations
Director of Public Works Olmos provided the presentation and discussed the overview, current charging stations in the City, potential options for expansion, options for installation, and grant opportunities.

Council inquired about charging times for electric vehicles, the potential of cost-sharing for electricity with Brea Downtown Owners Association, the potential for solar power, solar savings at the Civic Center, universal plugs, preparation for future trends with regards to the popularity of electric vehicles, clean energy, and cost for use of the charging stations.

Council advised staff to work with the Brea Downtown Owners Association on the potential for cost-sharing of electricity for future electric vehicle charging stations. Council also recommended staff consider installing charging stations at parking structure number 2 and report back to Council at a future meeting.

REPORT

4.

Council Member Report
Mayor Pro Tem Marick reported attending a meeting of the Waste Commission where a report was presented on the state of the industry, which included a legislative timeline of unfunded mandates.

Mayor Parker reported attending the League of California Cities Annual Conference, the General Voting Assembly, and workshops on economic development and affordable housing.

Mayor Parker adjourned the Study Session at 6:58 p.m.

GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL
Mayor Parker called the General Session to order at 7:08 p.m., all members were present.

5.

Pledge of Allegiance:
Girl Scout Troop 6000 led the Pledge of Allegiance.

6.

Invocation:
Doug Green, North Hills Church delivered the Invocation.

7.

Presentation: Volunteen Recognition
Mayor Parker, on behalf of the City Council, presented the City of Brea 2018 Summer Volunteens with Certificates of Recognition.

8.

Proclamation: Constitution Week
Mayor Parker, on behalf of the City Council, presented Linda Bates, Daughters of the American Revolution member, with a Proclamation recognizing Constitution Week.

9.

Commendation: Roy Redman (Police Volunteer)
Mayor Parker, on behalf of the City Council, and Brea Police Chief Conklin presented Roy Redman with a Commendation for his years of service as a Police Volunteer with the City of Brea Police Department.

10.

Presentation: Disaster Preparedness Month
Emergency Preparedness Analyst Keyworth displayed a video presentation on disaster preparedness and announced an upcoming CERT training.

11.

Report - Prior Study Session
City Manager Gallardo provided a report on the prior study session.

12.

Community Announcements
Mayor Pro Tem Marick announced the new season of the Curtis Theatre kicks-off with Ragfest on September 29, followed by ‘One-Hit Wonders’ and the ‘Halloween Spooktacular’ this October. Ragfest brings the era of lively ragtime music to the Curtis, allowing the audience to be able to meet and talk with the performers for an interactive experience. Tickets are available now at CurtisTheatre.com.

Mayor Parker invited the community to the dedication ceremony of the newly renovated park and playground at Lagos de Moreno Park/Laurel Elementary Magnet School on Friday, September 28 at 1 p.m. The event will take place on the playground and parking will be available across the street at Brea Baptist Church.

Councilmember Hupp announced that there is still time left to show your “Small Town, Big Spirit.” Brea Spirit can be as simple as helping a neighbor, supporting our youth sports and schools, performing acts of kindness, and much more. She encouraged the community to share their Brea Spirit with us by using the hashtag #BreaSpirit2018 or sending a photo to bigspirit@cityofbrea.net. The photos will be displayed on our City website and featured at a future Brea City Council meeting.

Councilmember Simonoff announced that the City of Brea’s 21^st Annual Wellness Festival will take place on September 29 from 9:30 a.m. to 1:30 p.m. at the Brea Community Center. The festival will offer comprehensive medical screenings, nutritional supplements and various mind-body techniques. There will also be fitness demonstrations, free mini massages, heart-healthy samples from local restaurants and much more. For more info, visit BreaFitness.com.

13.

Matters from the Audience
Rick Rios introduced George Ullrich, Don Parker and Ken Palmer, and discussed their professional backgrounds.

Judy Chapelle spoke regarding senior housing in the City, affordability of housing in the State, and thanked the City Council for writing a letter to Department of Housing and Urban Development.

Glenda Hansen expressed concern for mounting cost of living at Heritage Plaza Senior Apartments.

Linda Silva expressed concern about rights and responsibilities of landlords and tenants.

John Bickel announced "The Grassroots Struggle for School Desegregation" exhibit at the Brea Museum from September 27 - October 20. He also spoke about the Brea Museum and Historical Society's involvement in the "Unvarnished: Moving History Organizations to Interpret the De Facto Segregation in the Northern and Western United States" research grant project.

Sean Thomas spoke about the Second Harvest service at the Brea Senior Center, discussed the election, spoke about addressing the Council, and inquired about the cost of construction for the Tracks at Brea restrooms.

Dwight Manley discussed contributing funds for legal assistance to the seniors at Heritage Plaza Apartments, charging for parking at multi-family developments, and compromise.

14.

Response to Public Inquiries - Mayor / City Manager
City Manager Gallardo responded to public inquiries.

PUBLIC HEARINGS - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.

15.

Consideration of Adoption of Resolutions of Necessity for the Acquisition in Eminent Domain
Attorney Regina Danner, Richards Watson & Gershon, presented the details of the staff report including the location, proposed acquisitions, the four (4) findings the City Council must make, and referenced findings as outlined in the staff report.

Mayor Parker opened the public hearing.

Dwight Manley spoke regarding a potential 30 year tenant lease, the cost of progress, and expressed concern for the potential of the City to be taken advantage of.

Mayor Parker closed the public hearing.

Attorney Regina Danner, Richards Watson & Gershon, briefly explained the process of eminent domain.

Discussion ensued regarding the date of signing of the long-term lease, valuation, date of appraisal, and last eminent domain action.

City Attorney Markman noted that the Council should look at the appraisal to ensure that the long-term lease has not inflated the value and that the discussion of valuation would need to take place during Closed Session.

City Attorney Markman read the full title of the resolutions.

Motion was made by Council Member Vargas, seconded by Council Member Simonoff to adopt Resolution No. 2018-051, a Resolution of the City Council of the City of Brea declaring that the fee simple interest, including the leasehold interest, in the real property located at 1700 E. Lambert Road, further identified as Orange County Tax Assessor Parcel Number 320-101-17 is necessary for public purposes and authorizing the acquisition thereof, for the SR-57/Lambert Road Interchange Project; and authorize the City Manager, or his designee, to execute all necessary documents.

AYES:	Mayor Parker, Mayor Pro Tem Marick, Council Member Hupp, Council Member Simonoff, Council Member Vargas
Passed

Motion was made by Council Member Simonoff, seconded by Council Member Hupp to adopt Resolution No. 2018-052, a Resolution of the City Council of the City of Brea declaring that permanent and temporary construction easements over portions of the real property located at 555 Pointe Drive, further identified as Orange County Tax Assessor Parcel Numbers 319-381-08 and 319-381-18 are necessary for public purposes and authorizing the acquisition thereof, for the SR-57/Lambert Road Interchange Project; and authorize the City Manager, or his designee, to execute all necessary documents.

AYES:	Mayor Parker, Mayor Pro Tem Marick, Council Member Hupp, Council Member Simonoff, Council Member Vargas
Passed

16.

Public Hearing for the Establishment and Adjustment of Development related User-Fees
Director of Community Development Crabtree presented an overview of the staff report including expenditures, revenues, fee study, flat fees for businesses and residential, hourly rates, and staff recommendations.

Mayor Parker opened public comment.

Adam Wood, Building Industry Association, stated that fees have an impact on the cost of housing and expressed concern for technology fees.

Dwight Manley spoke positively about open communication with staff related to the item, expressed support for Option 3 in the staff report, and encouraged Council to predetermine fixed fees over a 10-year period.

Mayor Parker closed public comment.

Councilmember Hupp suggested the City explore incentives for builders to develop the type of housing needed and expressed concern with automatically raising fees annually.

Mayor Pro Tem Marick expressed support for option 2, as outlined in the staff report and spoke about CPI over the years and cost recovery.

Mayor Parker spoke about the cost of building, setting policy for the future and expressed support for a 75% cost recovery with a CPI adjustment every three (3) years with an update to the study in ten (10) years.

Council requested discussing the fees by line item.

Council discussed each individual line item. Amendments will be reflected in the attachments of Resolution No. 2018-053.

Motion was made by Mayor Pro Tem Marick, seconded by Council Member Simonoff to adopt Resolution No. 2018-053, a Resolution of the City Council of the City of Brea establishing and adjusting development-related user fees and other fees for city services, as amended.

AYES:	Mayor Parker, Mayor Pro Tem Marick, Council Member Hupp, Council Member Simonoff
NOES:	Council Member Vargas
Passed

CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT

17.

September 4, 2018 City Council Regular Meeting Minutes
The City Council approved the September 4, 2018 City Council Regular Meeting Minutes.