Agenda

CLOSED SESSION

5:45 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Hupp called the Closed Session to order at 5:45 p.m., all members were present except for Council Member Vargas.

Council Member Vargas arrived to the Closed Session at 6:00 p.m.

Present:

Hupp, Parker, Marick, Simonoff, Vargas

1.

Public Comment
None.

Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.

2.

Conference with Real Property Negotiator (G. C. §54956.8)
Property: 220 S. Orange Avenue, Brea, California and 255 E. Imperial Highway, Brea, California.
City of Brea Negotiators: David Crabtree, Kathie DeRobbio, James L. Markman, and Terence Boga
Negotiating Party: Jamboree Housing Company
Under Negotiation: Price and Terms of Payment

3.

Conference with City's Labor Negotiator Pursuant to Government Code §54957.6 Regarding the Administrative and Professional Employees' Association (APEA) - Chris Emeterio and Mario Maldonado, Negotiators

The City Council recessed the Closed Session at 6:17 p.m.
The City Council reconvened the Closed Session at 7:56 p.m.
The City Council adjourned the Closed Session at 8:17 p.m.

STUDY SESSION

6:15 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Hupp called the Study Session to order at 6:20 p.m., all members were present.

4.

Public Comment
None.

5.

Clarify Regular Meeting Topics
Mayor Hupp announced that Consent Calendar Item 21 (North Orange County Public Safety Task Force Operational Agreement) was pulled for separate discussion under Administrative Items.

DISCUSSION ITEMS

6.

Proposed Revisions to Purchasing Ordinance
Procurement and Contracts Administrator Groom presented a PowerPoint presentation that included: approval limits - operation, and approval limits - Public Works - CIP.

In response to Council questions, staff clarified that purchase order transactions over $25,000 will require the Administrative Services Director's signature, contracts approved by Council over $25,000 will require the Mayor's or City Manager's signature, and payments over $100,000 will require the signatures of the Finance Division Manager and Administrative Services Director or City Manager; indicated that multiple purchase orders for the same item may exceed the $25,000 threshold, however, purchase orders are not issued unless they have been approved by Council for payments over $25,000; and explained that the proposed signature authority for payments over $500,000 will require the Finance Division Manager and Administrative Services Director or the City Manager and Mayor or Mayor Pro Tem signatures.

Council directed staff to change signature authority to reflect the requirement of City Manager and Administrative Services Director signatures on any payments over $100,000; additionally, Council directed staff to require the signatures of the Administrative Services Director, City Manager, and a Council Member, for payments over $500,000.

7.

Update on Upcoming Caltrans Projects within the City of Brea
City Engineer Kooyman presented a PowerPoint presentation that included: background of project, grind and groove, slab replacement, ADA ramp upgrades, pavement rehab, pavement rehab detours, and landscape.

In response to Council questions, staff explained that the Pavement Rehab on Valencia and Carbon Canyon Road will start in the Spring of 2018; clarified that in order to ensure the quality of the roads, the contractor will close down northbound Valencia, do a full grind removal of the asphalt and replace it with brand new concrete which will ensure quality and durability; and specified that large trash hauling trucks heading to the landfill will be detoured to Kraemer and Lambert, but that it is possible to have the Caltrans agreement stipulate that the detour would only happen on Sundays and therefore avoid closing Valencia on Saturdays; and suggested that the City work with the landfill to not allow trucks on Valencia for 6 weekends during construction.

Council directed staff to ensure that there is effective traffic enforcement during construction hours: to inform residents and surrounding businesses about the project, planned detours, and other pertinent factors; and gather feedback from the community.

REPORTS

8.

Council Member Report
None.

Adjournment
Mayor Hupp adjourned the Study Session at 6:57 p.m.

GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL
Mayor Hupp called the General Session to order at 7:06 p.m., all members were present.

9.

Pledge of Allegiance
The Brea Girl Scouts led the Pledge of Allegiance.

10.

Invocation
Pastor Doug Green, North Hills Church delivered the invocation.

11.

Hunger Action Month Proclamation
Mayor Hupp proclaimed the month of September as Hunger Action Month and presented Menna Eshete of Second Harvest Food Bank of O.C., with a proclamation.

12.

Centennial Committee Update
Doug Green presented the centennial committee update and showed a video of the Brea Fest.

13.

Report - Prior Study Session
City Manager Gallardo presented the prior study session report.

14.

Community Announcements
Mayor Pro Tem Parker announced that the Centennial Gala is happening on October 21. This special evening event will feature a touch of glamour along with fine food, wine, music, dancing, plus a private viewing of the Watercolor West exhibition and a lively performance by The Alley Cats. For more information, visit CityofBrea.net. He also announced that the Brea Community Center hosts its annual Wellness Festival on September 30, from 10 am-2 pm. This very popular Fitness event also presents a number of special discounts that you can only purchase that day. Check out BreaFitness.com for more information.

Council Member Simonoff announced that Brea’s Senior Center hosts their annual Health Fair and Flu Clinic between 9:00 a.m. and 12:30 p.m. In addition to free health screenings and many giveaways, those with their Medicare Part B card can obtain free flu shots. Get event details at BreaSeniorCenter.com. He also announced that the Brea Resource Center will host a Halloween Costume Exchange on Saturday, October 14, from 9 until 11 a.m. It’s a smart, economical way to provide a new costume for your growing child each year. Now is the time to donate clean, gently used costumes. Residents can come back that Saturday and pick out something different for this year! Call 714-990-7150 with questions. Lastly, he announced the Charles Phoenix Retro Disneyland Slide Show. Residents can go back and remember when Disneyland was new in an eclectic collection of scenes from the past. Laugh at Charles Phoenix’s Retro Disneyland Slide Show, a hilarious nod to the past. He visits the Curtis Theatre on Saturday and Sunday, October 14 and 15, with one show each day. More information is at CurtisTheatre.com

15.

Matters from the Audience
Sean Thomas discussed The Lions Club of Brea organization and invited Council to participate in the 95 year anniversary celebration. He requested that the community pray for those affected by the storm and earthquake in Puerto Rico and Mexico.

Darlene Chandler conveyed her support for the North Orange County Public Safety Task Force Operational Agreement and commended Chief Conklin for working towards ensuring that the City of Brea received the funding.

Diane Follansbee expressed concern about traffic speed on Tamarack and requested speed bumps and other improvements to the street to prevent speeding.

Keith Fullington expressed concern about a possible parking shortage if a hotel is built in the place of the Tower Records building and noted that the elevators in the Brea Civic and Cultural Center were not functioning properly.

16.

Response to Public Inquiries - Mayor / City Manager
City Manager Gallardo responded to public inquiries.

ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."

North Orange County Public Safety Task Force Operational Agreement
Council Member Marick recused herself and left the Council Chamber.

Police Chief Conklin provided a brief background of the North Orange County Public Safety Task Force and the development of the Operational Agreement.

In response to Council questions, Police Chief Conklin clarified that City Council will be voting on the acceptance of the funds that the program provides to the City of Brea and to authorize the City Manager to sign the operational agreement; noted that the City of Stanton will administer the funds received from the program; explained that the department has identified two (2) community based organizations that will receive a portion of the funding; noted that the funds may be used to augment salaries and/or create new staff positions if deemed necessary; and indicated that funds will be redistributed in the second year of the program in order to provide funding for four (4) additional cities.

Motion was made by Council Member Vargas, seconded by Mayor Pro Tem Parker To Approve the City’s Participation in the North Orange County Public Safety Task Force and Authorize the City Manager to Execute all Necessary Documents and Accept the Accompanying Funds.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Simonoff, Council Member Vargas
Other:	Council Member Marick (ABSTAIN)
Passed

After the vote, Council Member Marick returned to the Council Chamber.

CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT

September 5, 2017 City Council Regular Meeting Minutes
The City Council Approved the September 5, 2017 City Council Regular Meeting Minutes.

Acceptance of Contract and Notice of Completion for Contract with Asplundh Construction Corp for the Birch Street Regional Traffic Signal Synchronization Improvements, Project 7709
The City Council Accepted the Project as Complete and Authorized the City Clerk to Record Notice of Completion; and (2) Authorized City Clerk to Release the Payment and Performance Bond upon Notification from the Public Works Department.

Improvement Agreement and Improvement Security Bonds for La Floresta Development Planning Area 2
The City Council Approved the Agreement.

Establish the 2017 City of Brea Master Employee Salary Schedule to Comply with CalPERS Regulations
The City Council Adopted Resolution 2017-063, Establishing the 2017 City of Brea Master Employee Pay Schedule Confirming the Pay Rates/Ranges for all City of Brea Established Positions in Order to Comply with CalPERS Regulations and State Requirements for Public Disclosures.

Acceptance of Contract and Notice of Completion for Contract with Clean Cut Landscape, Inc. for the Brea Community Center Landscape Improvements, Project 7936
The City Council: (1) Accepted the Project as Complete and Authorizes the City Clerk to Record Notice of Completion; and (2) Authorizes the City Clerk to Release the Payment and Performance Bond Upon Notification from the Public Works Department.

August Outgoing Payment Log and September 8 and 15, 2017 City Check Registers
The City Council Approved the August Outgoing Payment Log and September 8 and 15, 2017 City Check Registers.

Motion was made by Mayor Pro Tem Parker, seconded by Council Member Simonoff to Approve Consent Calendar Items 17-20 and 22-23.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

ADMINISTRATIVE ANNOUNCEMENTS

City Manager
None.

City Attorney
None.

COUNCIL ANNOUNCEMENTS
Mayor Hupp expressed her sympathy for those affected by hurricanes Harvey and Irma and the earthquakes in Mexico City.

ADJOURNMENT
Mayor Hupp adjourned the general session at 7:51 p.m.

Print Minutes Return
BREA CITY COUNCIL SUCCESSOR AGENCY TO THE BREA REDEVELOPMENT AGENCY MEETING MINUTES September 19, 2017