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Agenda Item 13.

City Council Meeting

Meeting Date:	09/15/2015
FROM:	City Manager

Subject:

CONSIDERATION OF BREA DOWNTOWN SUPERBLOCK PARKING STRUCTURE

RECOMMENDATION

Staff recommends that the City Council review and discuss funding options for the new parking structure and provide staff direction regarding the funding sources to be used for the project.

BACKGROUND/DISCUSSION

At its meeting of August 18, 2015 the Council limited the new parking structure design options to continue work to achieve a new “parking only” design option for Superblock One in Brea Downtown. An RFQ process is already underway for contractors for this option which will result in a pre-qualified bidders list. Additionally, an RFP is being updated together with necessary support documents, including the “40% complete plans”, to solicit bids on the project. The Council also affirmed that funding sources for this CIP project need to be identified prior to going out for public bidding. They initiated some funding discussion on August 18 and continued those considerations to the meeting of September 15, with a goal to identify and select funding sources for the project.

The recommended “all in” cost estimate for this project for budget planning purposes stands at $12.6M. Funding options previously identified in the June 16 and August 18 staff reports have been updated and are attached as Exhibit A. Additionally, the Council requested a summary of all City funds and balances for its reference and this information was conveyed to the Council shortly after the August 18 meeting and is attached here as Exhibit B.

Follow-Up Actions for Parking Structure - Together with direction to staff regarding project funding the City Council may also desire to provide any further direction regarding the various follow-up actions which are related to the new parking structure. These items were previously presented to Council and are summarized below for your information. In some instances these items will require written agreement prior to awarding a bid to commence the project to assure for any assigned responsibilities and work regarding some of these details is already underway. To date, staff have noted either Council or Downtown Owner representative discussion regarding a number of follow-up issues triggering the following policy questions or follow-up needs:

New land use entitlements – Does the City Council find the parking structure to be contingent upon delivery of new Downtown uses (i.e. expanded Improv)? This is an important consideration for the timing of any parking structure bidding and construction schedule.
Maintenance responsibility - What level of assurance will the City Council require concerning maintenance responsibilities of any new parking structure? The Downtown Owners have verbally committed to maintain the new parking structure. This commitment will require amendment to Downtown CCRs or separately executed agreement(s) with the parties prior to implementing a bidding process or award, if absolute assurance of agreement is desired.
Prior parking assignments – Does the City Council find the parking structure to be contingent upon modifying the current parking easement agreement between the City and TAPS? What modification does the Council seek? The existing agreement affords TAPS the non-exclusive use of a maximum 132 parking stalls on the City owned parking lot.
Service Operations and Revenues – Does the City Council desire to assign any of the City’s operations and revenues for valet functions or revenues from mobile communication facility leases to the Downtown owners? The Downtown Owners have consistently requested that they should directly receive City revenues from mobile communications leases for antennas atop the existing City parking garage, as well as control and realize revenues from valet operations on the City’s parking lots.
Pay for Parking – Does the City Council desire to implement any “pay for parking” at a new parking structure? Discussion has included how such a fee may serve parking management goals by charging for the most convenient parking.
CEQA studies – This work is now moving forward with funding for its portion of studies having been received from the Improv applicant. Recall, a portion of those studies will address the development application for the new Improv, while also reviewing a parking structure alternative, and the resulting CEQA document will serve as the environmental clearance for both projects (the portion of the CEQA studies applying to the parking structure will be funded by the CIP).
Other items – As may be identified or discussed by the City Council.

SUMMARY/FISCAL IMPACT

The parking structure design option identified for implementation by the City Council at its August 18 meeting is moving forward toward public bidding. A critical step prior to releasing the project for public bidding is to identify and confirm funding for the project. Additionally identified follow-up actions are also critical to resolve prior to award of any bid and initiating the design/build work effort which will follow such award.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: David M. Crabtree, AICP, Community Development Director
and Eric Nicoll, Public Works Director

Attachments
Exhibit A - Funding and Financing Options Information
Exhibit B - Summary of City Funds