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City Council and Successor Agency
to the Brea Redevelopment
Agency Agenda
Tuesday, August 18, 2020
5:30 p.m. - Closed Session
6:00 p.m. - Study Session
7:00 p.m. - General Session
Marty Simonoff, Mayor      Steven Vargas, Mayor Pro Tem
Cecilia Hupp, Council Member Christine Marick, Council Member Glenn Parker, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting.

Procedures for Addressing the Council
This meeting is being conducted consistent with Governor Newsom’s Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic.

Written comments may be sent to the City Clerk's Office at cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, August 18, 2020.  Any comments received via email will be summarized aloud into the record at the meeting. To provide comments in person, the Council Chambers will be open to a limited number of members from the public in observance of social distancing guidelines. Masks are required. Overflow will be available in the Plaza directly outside of the Council Chambers.  Based on capacity, the public may be required to cycle in and out of the Chambers as to provide everyone in attendance an opportunity to address the Council.   To provide comments by teleconference (zoom), members of the public must contact City Staff at (714) 990-7756 or cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, August 18, 2020 to obtain the Zoom Meeting ID number and password.  Teleconference participants will be muted until recognized at the appropriate time by the Council.  The meeting will also be broadcast live at www.cityofbrea.net.

The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)

Important Notice
The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
 
 
             

CLOSED SESSION
5:30 p.m. - Council Chamber
Plaza Level
CALL TO ORDER / ROLL CALL - COUNCIL
 
1.   Public Comment
 
Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.
 
2.   Conference with City's Labor Negotiator Pursuant to Government Code §54957.6 Regarding the Brea Management Association (Non-Safety); Brea City Employees' Association (BCEA); Administrative and Professional Employees' Association (APEA); Brea Fire Association (BFA); Brea Fire Management Association (BFMA); Brea Police Association (BPA); and the Brea Police Management Association (BPMA)  - Chris Emeterio, Negotiator, Cindy Russell, Negotiator, and Mario E. Maldonado, Negotiator. 
 
3.   Conference with Legal Counsel  Pursuant to Government Code Section 54956.9(d)(2) - Anticipated Litigation. 
Significant Exposure to Litigation:  2 potential cases. 
Facts and Circumstances:  July 10, 2020 Baric & Associates Correspondence; July 19, 2020 PARRIS Correspondence.
 
STUDY SESSION
6:00 p.m. - Council Chamber
Plaza Level
CALL TO ORDER / ROLL CALL - COUNCIL
 
4.   Public Comment
 
5.   Clarify Regular Meeting Topics
 
DISCUSSION ITEMS
 
6.   Clear Channel Outdoor Bus Shelter Revenue Discussion
 
7.   Professional Services Agreement with AP Triton to assist Brea/Fullerton Fire in recruiting emergency ambulance services and billing subcontractor
 
REPORT
 
8.   Council Member Report/Requests
 
GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level
CALL TO ORDER/ ROLL CALL - COUNCIL
 
9.   Pledge of Allegiance
 
10.   Invocation: Charles Frost, City of Brea Police Chaplain 
 
11.   Presentation: Brea Police Department MADD Award Recipients 
 
12.   Report - Prior Study Session
 
13.   Matters from the Audience
Written comments may be sent to the City Clerk's Office at cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, August 18, 2020.  Any comments received via email will be summarized aloud into the record at the meeting.  To provide comments in person, the Council Chambers will be open to a limited number of members from the public in observance of social distancing guidelines.  The public will be able to address the Council directly, while maintaining proper social distancing.  Masks are required.  Overflow will be available in the Plaza directly outside of the Council Chambers.  Based on capacity, the public may be required to cycle in and out of the Chambers as to provide everyone in attendance an opportunity to address the Council. To provide comments by teleconference, members of the public must contact City Staff at (714) 990-7756 or cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on Tuesday, August 18, 2020 to obtain the Zoom Meeting ID number and password.  Teleconference participants will be muted until recognized at the appropriate time by the Council.
 
14.   Response to Public Inquiries - Mayor / City Manager
 
ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
 
15.   Investment Advisory Committee Annual Update - Receive and file. 
 
16.   Executive Order of the Emergency Services Director to Establish Procedures for Certain Outdoor Business Operations - Adopt Resolution No. 2020-052, ratifying the Emergency Executive Order of the Emergency Services Director which establishes procedures for the temporary authorization of certain businesses to provide outdoor operations. There is no fiscal impact.
 
17.   Executive Order Establishing Temporary Public Safety Regulations for Indoor Entry Into City Facilities - Adopt Resolution No. 2020-053, ratifying the Executive Order of the Emergency Services Director establishing temporary public safety regulations for indoor entry into city facilities. There is no fiscal impact. 
 
CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT
 
18.   July 21, 2020 City Council Regular Meeting Minutes - Approve. 
 
19.   July 23, 2020 City Council Special Meeting Minutes - Approve.
 
20.   August 4, 2020 City Council Regular Meeting Minutes - Approve.
 
21.   Amendment No. 1 with PeopleSpace for Civic & Cultural Center 3rd Floor Redesign and Furniture Purchase (CIP 7955) - Approve Amendment No. 1 with PeopleSpace in the amount not-to-exceed $121,116 resulting in a total contract amount not-to-exceed $503,468; and Authorize City Engineer to approve change orders up to 5% of the not-to-exceed amount. There are sufficient funds budgeted in CIP Project No. 7955 to fund the proposed scope of services and the overall project will be within budget.
 
22.   Approval of Statement of Investment Policy for the City/Brea Successor Agency to the Brea Redevelopment Agency - Review and approve the City of Brea/Successor Agency to the Brea Redevelopment Agency Statement of Investment Policy. There is no fiscal impact.
 
23.   Annual Development Impact Fee Report for the Fiscal Year Ended June 30, 2019 - Receive and file.
 
24.   Revised Maintenance Agreement with the State of California's Department of Transportation (Caltrans) for the intersection Overhead Street Name Signs on SR-90 & SR-142 - Approve revised Maintenance Agreement and authorize City Manager to execute future Amendment(s) to the Maintenance Agreement. Funds are available for new signs as part of approved CIP #7212.  There is no fiscal impact to the General Fund.
 
25.   Investment Policy Guidelines for the City of Brea's Employee Benefit Fund Pension Plan - Review and approve the Investment Policy Guidelines for the City of Brea’s Employee Benefit Fund Pension Plan through Public Agency Retirement Services (PARS). There is no fiscal impact.
 
26.   Investment Policy Guidelines for the City of Brea's Other Post Employment Benefits (OPEB) Trust Fund - Review and approve the Investment Guidelines for the City's Other Post Employment Benefits (OPEB) Trust Fund through Public Agency Retirement Services (PARS). There is no fiscal impact.
 
27.   Software/Hardware Maintenance Support and Online Subscription Service Agreements -  Authorize the Purchasing Agent to approve renewal agreements with various support services providers for the life of the computer software or hardware and for online software subscription services; and Authorize the Purchasing Agent to issue purchase orders for these renewal agreements that do not to exceed available budget appropriations. The City Council adopted Fiscal Year 2020-21 Budget has sufficient funding available for these purchases. There is no additional fiscal impact based on this action.
 
28.   Reimbursement Agreement with Western Golf Properties (WGP) for Brea Creek Golf and Birch Hills Golf Courses - Approve reimbursement agreement with Western Golf Properties. The City will reimburse Western Golf Properties for expenses incurred at Brea Creek and Birch Hills Golf courses if WGP is not awarded the permanent operator contract for both courses.  Any reimbursement will be recouped through the permanent operator RFP.
 
29.   Annual Vehicle and Equipment Purchase Plan for Fiscal Year 2020-21 - Authorize the Purchasing Agent to issue purchase orders in an amount not-to-exceed $321,000 for various City vehicles and equipment as described in the Annual Vehicle Replacement Plan for Fiscal Year 2020-21. Sufficient funding is available for the requested not-to exceed amount for these purchases in the Public Works Department, Equipment Maintenance Division, expenditure account: Mobile Equipment (480-51-5161-4641).
 
30.   Professional Services Agreement with AP Triton Consulting, LLC to Assist Brea and Fullerton Fire Departments with an Emergency Medical Services System Valuation Study and Recruitment of Emergency Ambulance Transport Service and Billing Subcontractors -  Accept the proposal and authorize the City Manager to execute an agreement with AP Triton Consulting, LLC (AP Triton) to assist the Brea and Fullerton Fire Departments with an Emergency Medical Services system valuation study, and recruitment of an emergency ambulance transport services subcontractor, as well as a billing subcontractor in an amount not-to-exceed $131,000, plus change orders up to 10% of the contract price ($13,100) for a total not-to-exceed amount of $144,100; and Authorize the City Manager to enter into an Agreement with the City of Fullerton to reimburse the City of Brea for 75% of all costs incurred. Brea is taking the lead on this project for both Cities and the winning bidders of the Emergency Transport Service and Billing Subcontractors will reimburse Brea/Fullerton $95,000 of the cost of this RFP. This will Increase General Fund Estimated Revenues by $131,825 and appropriate $144,100 from General Fund Reserves for a net impact to the General Fund Reserves of $12,275.
 
31.   Authorization for the Issuance of 2020 Water Revenue Refunding Bonds to Refinance Outstanding Water Revenue Bonds and Engage Professional Services - Adopt Resolution No. 2020-054, approving the institution of proceedings to refinance the outstanding 2014 Water Revenues Bonds of the Brea Community Benefit Financing Authority and engage professional services. There is no fiscal impact to the General Fund.
 
32.   Monthly Report of Investments for the City of Brea for Period Ending June 30, 2020 - Receive and file.
 
33.   Outgoing Payment Log and City Disbursement Registers for July 24 & 31 and August 7, 2020 - Receive and file.
 
CITY/ SUCCESSOR AGENCY - CONSENT
 
34.   Approval of Statement of Investment Policy for the City/Brea Successor Agency to the Brea Redevelopment Agency - Review and approve the City of Brea/Successor Agency to the Brea Redevelopment Agency Statement of Investment Policy. There is no fiscal impact.
 
35.   Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ending June 30, 2020 - Receive and file. 
 
36.   June Outgoing Payment Log and Successor Agency Disbursement Register for Between July 27 - 31, 2020 - Receive and file.
 
ADMINISTRATIVE ANNOUNCEMENTS
 
37.   City Manager
 
38.   City Attorney
 
39.   Council Requests
 
COUNCIL ANNOUNCEMENTS
 
ADJOURNMENT
 

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