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Agenda Item 23.

City Council Meeting

Meeting Date:	08/20/2019
FROM:	Bill Gallardo

Subject:

Rebuild Engine on 2012 Pierce Fire Pumper

RECOMMENDATION

1. Ratify City Manager approval to utilize Emergency Procurement procedures per Section 3.24.120 of Purchasing Code and
2. Authorize expenditure of funds to rebuild engine on front-line 2012 Pierce Fire Pumper

BACKGROUND/DISCUSSION

The Brea Fire Department has one 2012 Pierce Fire Pumper (Engine 1) stationed at Fire Station 1. The odometer currently reads 97,064 miles.

On July 13, 2019, Fleet Division staff responded to an after-hours trouble call for Engine 1 (#1202). The Engine was at St. Jude Hospital and would not start. The unit was towed to the shop and upon inspection from equipment shop personnel, it was determined the engine was locked up. The unit was towed to Valley Power Systems, Inc. in the City of Industry, for further diagnosis. After performing a thorough inspection of the engine and pulling the oil pan, it was determined the engine suffered a main bearing breakdown, causing internal component damage. Valley Power Systems provided an estimate cost to rebuild the engine.

Given the urgent nature of the necessary repairs, the City Manager per Section 3.24.120 of the Purchasing Code: Special Circumstances - Emergency Procurements deemed the repairs an Emergency and approved moving forward with the repairs.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff’s recommendation at their August 13, 2019 meeting and recommended to proceed.

FISCAL IMPACT/SUMMARY

Public Works staff recommends approval to rebuild the engine on the 2012 Pierce Fire Pumper. The estimated cost of rebuilding the engine is $57,978.05; $16,164 of the cost is for labor. If the engine block is determined to not have internal damage and can be rebuilt, there will be a cost savings on the core charge of $10,625.

Funding for the repairs will be appropriated to the Vehicle Maintenance Fund (480). The appropriation for this purchase will be addressed in the first round of FY 2019-20 Budget Adjustments.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Alex Escobar, Fleet Supervisor
Concurrence: Ron Krause, Superintendent and Tony Olmos, P.E., Public Works Director

Attachments
Engine Repair Cost Sheet