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City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, August 20, 2019 5:45 p.m. - Closed Session 6:30 p.m. - Study Session 7:00 p.m. - General Session
Christine Marick, Mayor      Marty Simonoff, Mayor Pro Tem Cecilia Hupp, Council Member Glenn Parker, Council Member Steven Vargas, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
CLOSED SESSION 5:45 p.m. - Executive Conference Room Level Three CALL TO ORDER / ROLL CALL - COUNCIL
	1.				Public Comment
Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.
	2.				Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8.   Property:  Birch Hills Golf Course City of Brea Negotiators:  City Manager Bill Gallardo and Public Works Director Tony Olmos Negotiating Parties:  Chevron Land and Development, Birch/Kraemer, LLC Under Negotiation:  Price and Terms of Payment
	3.				Conference with Legal Counsel  Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation.  Name of Case:  City of Brea v. King Y. Chai, Trustee, et al. (Case No. 30-2018-01021686-CU-EI-CXC)
	4.				Conference with Legal Counsel  Pursuant to Government Code Section 54956.9(d)(2) - Anticipated Litigation.  Significant Exposure to Litigation:  1 potential case.  Facts and Circumstances: Emergency Ambulance Contract Dispute.
	5.				Conference with City's Labor Negotiator Pursuant to Government Code §54957.6 - Regarding the Brea Fire Management Association (BFMA) - Chris Emeterio, Negotiator, Cindy Russell, Negotiator, and Mario E. Maldonado, Negotiator
STUDY SESSION 6:30 p.m. - Executive Conference Room Level Three CALL TO ORDER / ROLL CALL - COUNCIL
	6.				Public Comment
	7.				Clarify Regular Meeting Topics
DISCUSSION ITEM
	8.				Brea Creek Golf Course Update
REPORT
	9.				Council Member Report/Requests
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL
	10.				Pledge of Allegiance: Boy Scout Troop 801
	11.				Invocation: Dan Cook, Brea Baptist Church
	12.				Proclamation: National Spinal Muscular Atrophy Awareness Month
	13.				Report - Prior Study Session
	14.				Community Announcements
	15.				Matters from the Audience
	16.				Response to Public Inquiries - Mayor / City Manager
ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
	17.				Investment Advisory Committee Annual Update - Receive and File.
CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience." CITY COUNCIL - CONSENT
	18.				July 16, 2019 City Council Regular Meeting Minutes - Approve.
	19.				August 5, 2019 City Council Special Meeting Minutes - Approve.
	20.				Adopt the Investment Policy Guidelines for the City of Brea's Employee Benefit Fund Pension Plan - Adopt the Investment Policy Guidelines for the City of Brea’s Employee Benefit Fund Pension Plan through Public Agency Retirement Services (PARS).  There are no changes in the policy which is normally adopted each year.
	21.				Contract with Western Golf Properties for Brea Creek Golf Course and Funding for the Maintenance and Operations and Other Related Costs - Award contract to Western Golf Properties LLC in the amount of $513,500 for Brea Creek Golf Course; and increase the FY 2019-20 General Fund estimated revenues by $593,760 for the gross revenues of the operation and decrease estimated lease revenues by $80,000; and appropriate $578,760 to the FY 2019-20 General Fund (Fund 110) budget for the maintenance and operations contract ($513,500) and other related costs ($65,260).
	22.				Public Improvements for Tract 17148 for La Floresta Birch Hills Housing Site - Accept Public Improvements on Kraemer Avenue and Authorize City Clerk to Release Improvement Bond.
	23.				Rebuild Engine on 2012 Pierce Fire Pumper - Ratify City Manager approval to utilize Emergency Procurement procedures per Section 3.24.120 of Purchasing Code; and authorize expenditure of funds to rebuild engine on front-line 2012 Pierce Fire Pumper.  Funding for the repairs will be appropriated from the Vehicle Maintenance Fund (480).
	24.				Annual Vehicles and Equipment Purchase Plan for Fiscal Year 2019-20 - Authorize the Purchasing Agent to issue purchase orders in an amount not-to-exceed $487,500 for various City vehicles described in the Annual Vehicle Purchase Plan for Fiscal Year 2019-20.  Funding for this purchase has been incorporated in to the Council adopted Fiscal Year 2019-20 Budget and will come from the Public Works' Equipment Maintenance Division expenditure account Mobile Equipment (480-51-5161-4641).
	25.				Authorize the Execution of Certificates to Provide Certain Indemnification in Favor of the County of Orange in Connection with Submittal of Special Assessment and Special Tax Levy Information and Taking Other Related Actions - Adopt Resolution No. 2019-053 and authorize the Mayor or City Manager to execute certificates.  There is no fiscal impact to the General Fund.
	26.				Authorization to Relocate Signage and Install New Signage at Parking Structure Number 3 - Approve the relocation of signage and installation of new signage at Parking Structure Number 3 at an estimated total cost of $22,140, to be funded by CIP Project No. 7903, with the City's cost to be $10,000 and the remainder to be paid for by the Brea Downtown Owners Association (BDOA).
	27.				Approve Cooperative Agreement with the City of Orange for an Implementation Study Regarding New Traffic Analysis Requirements per Senate Bill 743 - Approve Cooperative Agreement with the City of Orange for Senate Bill 743 Implementation Study.  The City of Brea's fair share contribution is $16,261.77 for the commitment of the Cooperative Agreement with the City of Orange. This multi-City agreement is saving the City approximately $30,000 from not having to independently secure this analysis.  This agreement will be funded from the Public Works Department's budget.
	28.				Fire Station No. 3 Roof Replacement Project 7941 -  Adopt Resolution No. 2019-054 to appropriate an additional $106,000 from the Fixed Asset Replacement Fund, FARP (Fund 182); approve plans and specifications, receive bids; award materials contract to Garland Company, Inc. in the amount of $104,815.27 for the purchase of roofing materials; and award a construction contract to Best Contracting Services, Inc. in the amount of $255,122.00 for the roof installation.  Funding is budgeted in the Fixed Asset Replacement Program, (FARP Fund 182).  There is no fiscal impact to the General Fund.
	29.				Consideration of a Professional Services Agreement with Karen Warner Associates Inc. (KWA) for the 2021-2029 Housing Element Update and Associated Environmental Needs - Approve the Professional Services Agreement between the City of Brea and Karen Warner Associates Inc. for preparation of the 2021-2029 Housing Element Update in an amount not-to-exceed $85,000, which will be funded by revenues from the General Plan Maintenance Fund (60%) and City Housing Successor Fund (40%).
	30.				Software/Hardware Maintenance Support and Online Subscription Service Agreements - Authorize the Purchasing Agent to approve renewal agreements with various support services providers for the life of the computer software/hardware and for online software subscription services; and authorize the Purchasing Agent to issue purchase orders for these renewal agreements that do not to exceed available budget appropriations. The City Council adopted Fiscal Year 2019-20 Budget has sufficient funding available for these purchases.
	31.				Agreement with Avenu Insights & Analytics for Sales and Use Tax (SUTA) and Property Tax Audit, Analysis, Reports and Information Services - Approve an agreement with Avenu Insight & Analytics, in the fixed annual cost amount of $15,200, for Sales and Use Tax (SUTA) and property tax audit, analysis, reports and information services; and authorize the City Manager to execute and administer said agreement.  The expenditure is currently budgeted in the FY 2019-20 General Fund Operating Budget.
	32.				FY 2017 Urban Areas Security Initiative (UASI) Grant Program - Direct the Fire Chief to execute the grant funds award letter and the UASI sub-award agreement of $12,580 for Tacticle Medicine Training.
	33.				June and July Outgoing Payment Logs and July 19 & 26 and August 2, 9 and 16, 2019 City Check Registers - Receive and file.
	34.				Monthly Report of Investments for the City of Brea for Period Ending June 30, 2019 - Receive and file.
CITY/ SUCCESSOR AGENCY - CONSENT
	35.				City of Brea/Successor Agency to the Brea Redevelopment Agency Statement of Investment Policy - Approve the City of Brea/Successor Agency to the Brea Redevelopment Agency Statement of Investment Policy.  There is no fiscal impact to the General Fund.
	36.				Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ending June 30, 2019 - Receive and file.
ADMINISTRATIVE ANNOUNCEMENTS/REQUESTS
	37.				City Manager
	38.				City Attorney
	39.				Council Requests
COUNCIL ANNOUNCEMENTS
ADJOURNMENT

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