Agenda

STUDY SESSION

6:00 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Hupp called the Study Session to order at 6:00 p.m., all members were present.

Present:

Hupp, Parker, Marick, Simonoff, Vargas

1.

Public Comment
Hoiyin Ip discussed the Sierra Club CoastKeeper SurfRider program and presented a handout to Council regarding trash prohibition legislation in the State of California.

Craig Farris thanked Council for supporting the Cooperative Agreement with the Orange County Transportation Agency for improvements on Aurora St. between Greenbriar and Eucalyptus St.

2.

Clarify Regular Meeting Topics
In response to Council questions regarding Item 18 (Software/Hardware Maintenance Support and Online Subscription Service Agreements), Administrative Services Director Russell, Procurement and Contracts Administrator Groom, and IT Manager Hornsby clarified that ongoing support renewals are reviewed and approved by the SPOT committee; explained that the item is being presented to Council because the current purchasing ordinance does not clarify if items over $25,000 should go back to Council for approval, and recommended that the aforementioned procedure be formalized to authorize the purchasing agent to approve agreements over $25,000 that have already been approved in the City budget. Council added that they would like periodic reports during the year on maintenance support and subscriptions agreements and stated that the item will be pulled at the General Session so that new wording to that affect can be added to the recommendation.

Regarding Item 19 (Amendment No. 1 to Professional Services Agreement with EEC Environmental in the Additional Amount of $25,000), staff clarified that the consultants will only charge the city for the amount of time they are working on a project, which will not include a charge for travel time.

DISCUSSION ITEMS

3.

Update on Landscape Improvements at City Facilities and Medians
Maintenance Services Superintendent Bowlus presented a PowerPoint presentation that included: the background, initial council authorized projects, current conditions, completed projects, pending projects and their status, proposed phasing plan, and recommendations.

In response to council questions, Maintenance Services Superintendent Bowlus and Public Works Director Olmos clarified that the contractor for the landscaping projects holds responsibility for weed control; noted that the work on the employee memorial can be completed along with the landscaping project at the Brea Civic and Cultural Center which will provide cost savings; stated that staff will evaluate square footage and provide a revised estimate for the planned improvements for the medians near Country Hills Road; and lastly, indicated that designs of certain projects can be brought to Council for approval.

Council directed staff to post the project plant palettes on the website for the community to view as examples of low water use plants.

4.

Proposed Revisions to Purchasing Ordinance
Procurement and Contracts Administrator Groom presented a PowerPoint presentation that included: the history, bidding and approval limits, bidding for public works projects, eProcurement responsive and responsible offeror, professional services purchases, special circumstances, surplus personal property, and vendor outreach.

In response to Council questions, Procurement and Contracts Administrator Groom and Administrative Services Director Russell stated that using an eProcurement vendor will not cost the City any more money; explained that special circumstance items can be approved by the City Manager for up to $50,000; clarified that periodic feedback to Council can be added to the procedures; and stated that the general practice is to search for an already established or cooperative agreement opportunity available when searching for a contract.

5.

North Orange County Public Safety Task Force Funding/AB 97
This item was pulled from the agenda and will be discussed at the next meeting.

REPORTS

6.

Council Member Report
None.

Mayor Hupp adjourned the Study Session at 7:03 p.m.

GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL
Mayor Hupp called the General Session to order at 7:09, all members were present.

7.

Pledge of Allegiance
Civil Air Patrol Squadron 56 Cadet Honor Guard led the Pledge of Allegiance.

8.

Invocation
Pastor Fernando Villicana, Firehouse Church, delivered the invocation.

9.

Proclamation
Mayor Hupp presented a proclamation to Michael Sanchez, proclaiming the month of August 2017 as World Alzheimer’s Awareness Month.

10.

Proclamation
Mayor Hupp presented a proclamation to Shanita Perry, proclaiming the month of August 2017 as Prostate Cancer Awareness Month.

11.

Presentation
Human Exploitation and Trafficking (HEAT) Unit - Tony Rackauckas, Orange County District Attorney
Mayor Hupp announced that this presentation was cancelled and will be presented at a later date.

12.

Centennial Committee Update
Barbara Ott provided the Centennial Committee Update.

13.

Report - Prior Study Session
City Manager Gallardo provided the prior study session report.

14.

Community Announcements
Council Member Simonoff announced that there is a last call for the fall Community Emergency Response Team classes. The free fall series of classes begin on Tuesday, September 12 to learn basic emergency preparedness and response skills. Download the registration form at CityofBrea.Net/Cert, or call Emergency Preparedness at (714) 990-7622. He also announced that school starts next week in Brea. Please remember to slow down and drive safely. Likewise, a number of important projects are under construction around town. Please drive with patience.

Mayor Pro Tem Parker announced that residents can join the City for the ultimate Tribute to Journey, August 16th at City Hall Park. “DSB,” is called the next best thing to the legendary Journey band. Residents can bring friends and family for the last outdoor concert of the summer at 6:30 p.m. at City Hall Park. He also announced the BreaFest, happening on Friday, August 18th, 6:30-10 p.m. This community favorite is a food, drink, music and art festival that residents will not want to miss! Residents can expect some new experiences this year. Lastly, he announced that there is still time before school starts to register for Brea’s After School Program. Parents of Kindergarteners through 6^th graders need to register in person at the Brea Community Center. This popular, and very affordable option for quality after school care, begins on August 29th. It is based at the Brea Community Center from 2:30 to 6:30 p.m., Mondays through Fridays.

15.

Matters from the Audience
Craig Farris thanked the City Council for their support and cooperation in the development of the Orange County Transportation Agency Cooperative Agreement for improvements on Aurora St. between Greenbriar and Eucalyptus St.

Daniel Lluevanos from One Legacy Donate Life, discussed the organization's background, events, and new statistics shared from the United Network for Organ Sharing.

Sean Thomas expressed concern about the recent events in Charlottesville, Virginia and mental health issues prevalent in the United States. He also expressed satisfaction with the customer service that the City of Brea provides to its residents.

16.

Response to Public Inquiries - Mayor / City Manager
None.

CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT

17.

August 1, 2017 City Council Regular Meeting Minutes
The City Council Approved the August 1, 2017 City Council Regular Meeting Minutes.