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6.
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| Finance Committee |
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| Subject: |
| State Route 57 Replacement Planting Project along Aurora Avenue Between Greenbriar Lane and Eucalyptus Street |
| RECOMMENDATION |
- Authorize City Manager to execute the Cooperative Agreement between the City and the Orange County Transportation Authority ("OCTA") upon review and acceptance as to form by the City Attorney for the State Route 57 Replacement Planting Project along Aurora Avenue Between Greenbriar Lane and Eucalyptus Street, Project 7945 ($110,000); and
- Adopt a Resolution to Amend the Fiscal Year 2017-2018 Capital Improvement Program Budget, Approve funds from OCTA (Measure M2 Funds) in the amount of $110,000, and Appropriate said funds to the Capital Improvement Program Fund (510) for Project 7945, State Route 57 Replacement Planting Project along Aurora Avenue Between Greenbriar Lane and Eucalyptus Street.
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| BACKGROUND/DISCUSSION |
In November 2014, the California State Transportation Department ("Caltrans") completed the State Route 57 Northbound Widening Project from Yorba Linda Blvd. to Lambert Rd. (Project EA 12-0F0321). Subsequently, as part of the overall Project work for this corridor, Caltrans, in coordination with the Orange County Transportation Authority (OCTA), embarked on the completion of the Landscape portion of Project with the development of the Plans and Specifications. In December 2015, the SR 57 Northbound Widening Landscape Plans and Specifications were approximately 95% complete. However, on January 17, 2014, prior to the completion of the widening project, Governor Brown proclaimed a State of Emergency throughout the State due to severe drought conditions with the issuance of an Executive Order. This action precluded OCTA and Caltrans' ability to complete the 100% plans and specifications and implement the landscaping along the State Route 57 highway system until November 2016.
The State Route 57 Widening Landscape Project ("SR 57 Landscape Project") plans included replanting and irrigation work along the west side of Aurora Avenue between Greenbriar Lane and Eucalyptus Street within the Glenbrook Subdivision (see Vicinity Map). This area of the SR 57 Landscape Project is within the City owned right-of-way along Aurora Avenue. City staff has been working with OCTA and Caltrans during the development of the SR 57 Landscape Project plans and specifications since the initiation of the design. Additionally, staff has been working with the Glenbrook Home Owners Association ("HOA") with respect to facilitating OCTA and Caltrans' ability to separate landscape work along Aurora Avenue from the overall SR 57 Landscape Project. In March 2017, OCTA agreed to separate out the Aurora Avenue portion of the SR 57 Landscape Project and provide the City the necessary funds through a Cooperative Agreement ("Agreement") to complete the work. On April 11, 2017, City and OCTA staff met with the HOA to discuss the Aurora Avenue landscaping and status of implementing the work through this Agreement.
As of July 2017, due to various review delays with Caltrans coupled with the Governor's Executive Order, the SR 57 Landscape Project Plans and Specifications have yet to be approved for bid. Therefore, in the interest of completing the City's portion of this work along Aurora Avenue outside the Caltrans SR 57 Landscape Project and process, OCTA has agreed to execute an Agreement with the City in the amount of $110,000 to implement the work. (See attached Draft Cooperative Agreement). This draft Agreement has been reviewed by the City Engineer and City Attorneys' office, which was resubmitted back to OCTA for final acceptance as to form and execution. Once OCTA provides the final Agreement, the City Engineer and City Attorneys' office will review for final acceptance and provide a recommendation for signature by the City Manager. Therefore, staff is recommending the City Council authorize the City Manager to execute the Agreement upon City Attorneys' acceptance as to form.
Furthermore, this separate project was not included within the adopted 2017 Capital Improvement Program ("CIP") due to the timing of the OCTA decision and development of the CIP. The Project is in conformance with the General Plan Policies CD 14.2, and CR 11.4,11.5, and 12.2. Therefore, Staff is requesting the City Council consider a Resolution amending the CIP Budget Resolution No. 2017-041 to include the State Route 57 Replacement Planting Project Along Aurora Avenue Between Greenbriar Lane and Eucalyptus Street, Project 7945, in the amount of $110,000 (see attached Resolution). The source of the funds will be from OCTA's Measure M2 as included as part of the Agreement. |
| SUMMARY/FISCAL IMPACT |
| OCTA has agreed to separate out the landscape work along Aurora Avenue in the City from the overall SR 57 Landscape Project as administered and implemented by Caltrans. An Agreement that approves funding in the amount of $110,000 from Measure M2 funds from OCTA to the City has been provided to complete the work. Therefore, Staff recommends City Council consider authorizing the City Manager to execute the Agreement upon review and acceptance as to form by the City Attorney. Additionally, in order to implement the work under the CIP, Staff recommends City Council adopt a Resolution amending CIP Resolution No. 2017-041 to include Project 7945 in the amount of $110,000.
The Agreement provides a cost breakdown within Exhibit A which shows the following expenditures:
| Expenditure |
Estimated Cost |
| Prepare PS&E |
$15,000 |
| Advertise, Award, and Administer Construction Contract |
$5,000 |
| Replacement Planting Construction |
$80,000 |
| 10% Contingency |
$10,000 |
| Total |
$110,000 |
The Project funding will be from OCTA's Measure M2 funds via the Agreement in the amount of $110,000. Therefore, there will be no General Fund Impact from this action. |
| RESPECTFULLY SUBMITTED |
William Gallardo, City Manager
Prepared by: Steve Kooyman, P.E., City Engineer
Concurrence: Tony Olmos, P.E., Public Works Director |
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