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Agenda Item 18.

City Council Meeting

Meeting Date:	07/21/2020
FROM:	Bill Gallardo

Subject:

Contract Addendum with Western Golf Properties LLC at Brea Creek Golf Course

RECOMMENDATION

Approve addendum to extend interim contract with Western Golf Properties LLC (WGP) for maintenance and operations at Brea Creek Golf Course for a not-to-exceed monthly amount of $51,350 for a maximum of six months.

BACKGROUND/DISCUSSION

In 2007, City Council approved a lease agreement with Imperial Golf to operate and maintain the 9-hole Brea Creek Golf Course. Per allowable provisions in the lease agreement, Imperial Golf decided to opt-out of the agreement and concluded their operation and maintenance responsibilities as of August 31, 2019. On August 20, 2019, the City Council approved an interim agreement with WGP to operate and maintain the course from September 1, 2019 through June 30, 2020 with a provision to go to a month-to-month term should their services were needed beyond June 30, 2020.

Since the City will now issue a Request for Proposals (RFP) for permanent operations and maintenance of both City courses (Brea Creek and Birch Hills) and will need more time, the interim contract with WGP has now gone to a month-to-month term. However, since the August 20, 2019 staff report and agreement did not have adequate provisions for continuing the month-to-month extension past June 30, 2020, staff is seeking approval of the attached addendum to formalize and ratify the action. Golf course operations and maintenance have not been affected by this technicality.

Funds were budgeted in FUND 465 for the ongoing operation and maintenance during the budget process.

COMMISSION/COMMITTEE RECOMMENDATION

This item was not reviewed by the Finance Committee since the July 14, 2020 did not take place.

FISCAL IMPACT/SUMMARY

This action approves an addendum for the month-to-month contract extension for maintenance and operations at the Brea Creek Golf Course for a maximum of six months until a permanent operator is selected. The monthly not-to-exceed amount for this amendment is $51,350 with a potential total maximum not-to-exceed amount of $308,100 if the full six months are needed.

Funds are available in 465-51-5149-4249.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Tony Olmos, Director of Public Works

Attachments
Addendum No. 1