In 2013, the Brea Police Department was reduced by approximately 40% and was reorganized as the result of the end of a police services agreement with the City of Yorba Linda. At that time, the department structure, including staffing levels, was determined via an internal analysis based primarily on the experiences of senior staff and other anecdotal information. The department indicated it would continually evaluate operations and make recommendations for changes as necessary. Since then, although some modifications have been made due to changing needs and economic conditions, the department remains roughly the same size and structure even as Brea continues to evolve with further growth projected.
To ensure the Brea Police Department evolves along with the City of Brea, and is positioned to continue to provide exceptional law enforcement services, a highly-qualified consultant was sought to provide a fresh view external of the organization, free from local biases and uninfluenced by anecdotal experiences. The selected consultant will help develop an organizational strategy that outlines seven-year goals for the Police Department, including a specific implementation plan for the first two years followed by a five-year strategic plan.
Highlights of the objectives included in the scope of services requirements are: 1) Develop a comprehensive Police Staffing Needs Analysis that includes organizational structures, work plans, and service level goals that operationally align Brea with other local public safety agencies and industry best practices; 2) Develop a plan to enhance Police operations over a seven-year period with detailed implementation plans for the first two years followed by a five-year strategic plan to meet emerging and evolving law enforcement challenges and opportunities; 3) Assess performance metrics and use of data analytics; and 4) Assess current and projected service populations and geographic considerations to evaluate current and future service levels, service demands and standards for service delivery, including but not limited to staffing (including support staff), equipment needs, and deployment schedules.
These goals and objectives will help the Brea Police Department meet the needs of the Brea community from 2020 and beyond. To help accomplish these important aspirations, the Police Department developed the scope of services and the Purchasing Division solicited competitive proposals from well-qualified consultants. Six firms submitted responses by the May 14, 2019 deadline and staff began the evaluations immediately thereafter.
Staff independently ranked each of the proposals according to the consultant's experience performing similar services, demonstrated record of past successes, proposed staffing, quality of the proposed work plan, and satisfactory references. Scores were based on a 75 point maximum possible. Based on their demonstrated competence, professional qualifications, and proposed work plan, Management Partners was deemed the best-qualified consultant.
Thereafter, staff reviewed their price proposal and determined that it was fair and reasonable. An interview was held with Management Partners to meet their key project personnel, clarify various aspects of their proposal, and negotiate certain parts of the scope of work and their relative price points. A best and final offer request was issued to capture the changes and seek any price concessions, which resulted in a decrease of $4,400 and is reflected in the following table.
| Rank |
Score |
Consultant Name |
Price |
| 1 |
70.33 |
Management Partners |
$88,600 |
| 2 |
63.17 |
The Novak Consulting Group |
$64,400 |
| 3 |
57.33 |
Matrix Consulting Group |
$68,000 |
| 4 |
50.00 |
Center for Public Safety Management |
$66,150 |
| 5 |
49.33 |
Hillard Heintze |
$148,981 |
| 6 |
31.00 |
B2G Global Strategies |
$495,015 |
The Agreement has an option for up to two six-month time-only extensions that will permit additional time to complete the scope of services tasks based on mutual agreement of the parties. |