On April 19, 2016, the City Council awarded a Design-Build Contract ("Contract") to McCarthy Builders, Inc. ("McCarthy") in the amount of $8,927,383 with a 6% construction contingency amount for a total design-build budget of $9,463,026 for the
Brea Superblock I Parking Structure (P3), CIP Project No. 7903 ("Project"). The Project replaced the 178-stall surface parking lot with a 4 level, 477-stall reinforced concrete parking structure in the Downtown area adjacent to the old Tower Records and Buffalo Wild Wings buildings along S. Orange Avenue. The total approved budget for the Project including the conceptual Design-Build bid documents, Request for Proposal, Construction, and Construction Engineering was $10,503,000.
On January 11, 2018, the Project was considered complete, and on February 20, 2018, the City Council accepted the Contract as complete and the Notice of Completion was filed and recorded by the County of Orange, which started the one year warranty period. The total final Contract amount for the Design-Build Contract was $9,236,742 and the final pre-Design, Construction Engineering, and Staff costs for the Project to date is approximately $789,878, which leaves approximately $476,380 remaining in the budget.
Staff is currently reviewing some potential projects outside of the McCarthy contract to enhance the new Parking Structure, as previously discussed in the February 20, 2018 Staff Report. Some of the items being considered include:
- Electric Vehicle Charging Stations Purchase and Installation (estimate $106,000) - The parking structure provides 13 stall locations ready for EV Charging stations to be installed. Staff has been working with several vendors to obtain quotes to install the stations. One of the vendors, EV Connect, Inc., was successful in obtaining a Grant from the Electrify America Program in the amount of approximately $66,000 that will provide four (4) dual stations (total of 8) of the 13 EV Charging Stations. Staff is also looking into another grant using Air Quality Management District Funds for the remaining 5 stations, estimated at $40,000. This grant program requires a 25% match, which can be achieved from the Electrify America Program grant. Therefore, there should be minimal impact to the remaining Project budget.
- Video Camera Installation (estimate $85,000) - Currently there are 18 overhead locations ready for cameras, as well as 2 locations for license plate readers at the parking structure entrances. Staff is currently working on an RFP for the Security Camera Replacement Project at the Brea Community Center and recommends adding the Parking Structure (P3) scope of work for the cameras to this RFP, which could reduce the overall costs based on an economy of scale assessment.
- S. Orange Ave., Birch Street, and Alleyway Pavement Rehab (estimate $75,000) - Staff has evaluated the pavement conditions within this area of the Parking Structure and would recommend the pavement rehab work due to the current assessed poor pavement conditions. This portion of Orange Avenue is not programmed within the 2017 Pavement Management Plan until after 2024.
- Solar Panel Installation (TBD) - The parking structure was constructed to support the installation of a solar panel power system, which would be located along the center columns on the top level. Staff has been working with vendors and seeking potential grants to develop the plans and specifications for this work.
- Parking Blade Sign on Birch Street (estimate $35,000) - This was a request from the Brea Downtown Owners Association to add a 22' high by 3.25' wide parking sign on Birch Street and would be similar to the blade sign on the Orange Avenue side of P3. This added sign would enhance the visual directional location of the parking structure for vehicles diving east/west on Birch Street.
Based on the remaining balance of $476,380 for the Project, staff is seeking City Council's approval to issue Request for Proposals and obtain bids for the list of additional improvements to enhance this area within the remaining budget prior to closing out the Project. |
The following Table depicts the proposed enhancement improvements for the Parking Structure (P3) for the City Council's consideration.
|
Enhancement
ID
|
Enhancement Description |
Estimated Cost |
| 1 |
Electric Vehicle Charging Stations Purchase and Installation (see Note) |
($106,000) |
| 2 |
Video Camera Installation |
($85,000) |
| 3 |
S. Orange Ave., Birch Street, and Alleyway Pavement Rehab |
($75,000) |
| 4 |
Solar Panel Installation |
(TBD) |
| 5 |
Parking Blade Sign on Birch Street |
($35,000) |
| Subtotal |
|
($301,000) |
| Remaining Project Funding |
|
$476,380 |
| Net Remaining Funding Balance |
|
$175,380 |
Note: As stated previously, staff is seeking to secure grant funds for Item No. 1 - Electric Vehicle Charging Stations and Installation, which would off-set the cost of the improvements. Therefore, the true net remaining fund balance within the table would be $281,380, which could be used to assist with the funding of Item No. 4 - Solar Panel Installation once the estimated cost and scope of work has been determined.
Staff is seeking City Council's approval to issue Requests for Proposals and obtain bids for the list of improvement enhancements for the Parking Structure (P3). Staff will return to the City Council upon obtaining proposals and bids for the work prior to implementation. |