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Agenda Item 28.
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| City Council Meeting |
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| Subject: |
| Plans and Specifications for the Miscellaneous Alley and Cliffwood Industrial Park Projects, CIP Project Nos. 7315, 7316, 7317, and 7461 |
| RECOMMENDATION |
| Approve Plans and Specifications and authorize City Clerk to advertise and receive bids. |
| BACKGROUND/DISCUSSION |
The Miscellaneous Alley and Cliffwood Industrial Park Projects, Capital Improvement Program (CIP) Nos. 7315, 7316, 7317, and 7461 (“Project(s)”) were included as part of the FY 2016-2017 and FY 2017-2018 CIP. These collective CIP projects will rehabilitate the alleyway east of Redwood Avenue between Birch Street and Ash Street and the alleyway east of Puente Street between Joyce Drive and Walling Avenue. In addition, this Project will replace the waterlines and rehabilitate the pavement within the Cliffwood Industrial Park, which includes Cliffwood Street, Oak Place, Thor Place, and Telstar Way. Combining these CIP pavement projects will result in a more competitive bid for the similar type of work. See attached location maps.
The detailed descriptions of these CIP projects are as follows:
- Rehabilitation of Alley east of Redwood Avenue between Birch Street and Ash Street, CIP Project 7315 – The pavement has exceeded its service life and is in poor condition. Also, the selection of this alley for rehabilitation is based on the ranking in accordance with the City’s Pavement Management Plan (“PMP”). This project will reconstruct the pavement in the alley east of Redwood Avenue between Birch Street and Ash Street. The approximate length of this project is 500 feet.
- Rehabilitation of Alley east of Puente Street between Joyce Drive and Walling Avenue, CIP Project 7316 – The pavement has exceeded its service life and is in poor condition. Also, the selection of this alley for rehabilitation is based on the ranking in accordance with the City’s Pavement Management Plan (“PMP”). This project will reconstruct the pavement in the alley east of Puente Street between Joyce Drive and Walling Avenue. The approximate length of this project is 700 feet.
- Cliffwood Industrial Park Pavement Rehabilitation, CIP Project 7317 – The existing pavement has experienced aging and poor drainage contributing to the aging process. The asphalt pavement is no longer recommended for slurry seal coating. This project will rehabilitate the existing pavement of the commercial streets in the Cliffwood Industrial Park. In addition, damaged and/or uplifted sections of cross gutters, curb, gutter, sidewalk, and curb ramps will be replaced.
- Cliffwood Tract Water Improvements, CIP Project 7461 – The water mains in this tract have experienced numerous leaks in the past several years and need replacement. The new water mains will provide reliable water service and better fire protection for the commercial properties. This project will replace approximately 5,500 linear feet of water main, services, gate valves, and appurtenances within the commercial tract.
If approved, the bids will be received in August 2018 with award tentatively scheduled for September 2018. Staff is anticipating that construction will commence in October 2018 and will be completed in January 2019. The plans and specifications will be available for public viewing at the City Clerk's Office. |
| FISCAL IMPACT/SUMMARY |
The amount of approved funding for these projects is $1,754,947. The sources of funds are from Gas Tax (Fund 220), Measure M (Fund 260), and Water (Fund 420) as shown with the following table. After bids are received, a detailed budget summary will be prepared in conjunction with a recommendation to award a Construction Contract. There is no fiscal impact to the General Fund.
| Project |
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Funding Source |
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Total |
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Water (420) |
Measure M (260) |
Gas Tax (220) |
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| 7315 |
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$138,680 |
$26,320 |
$165,000 |
| 7316 |
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$153,843 |
$11,157 |
$165,000 |
| 7317 |
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$238,716 |
$316,258 |
$554,974 |
| 7461 |
$869,973 |
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$869,973 |
| Total |
$869,973 |
$531,239 |
$353,735 |
$1,754,947 |
The Projects will rehabilitate the alleyway east of Redwood Avenue between Birch Street and Ash Street and the alleyway east of Puente Street between Joyce Drive and Walling Avenue. In addition, these Projects will replace the waterline and rehabilitate the pavement to the Cliffwood Industrial Park, which includes Cliffwood Street, Oak Place, Thor Place, and Telstar Way. The Plans and Specifications have been prepared and approved by the City Engineer which are ready for bid. Therefore, staff is recommending City Council consider approving the Plans and Specifications and authorizing the City Clerk to advertise and receive bids for the Projects. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Raymond Contreras, Assistant Engineer
Concurrence: Steve Kooyman, P.E., City Engineer
Tony Olmos, P.E., Public Works Director |
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