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City Council and Successor Agency
to the Brea Redevelopment
Agency Special Meeting Agenda
Tuesday, July 11, 2017
5:15 p.m. - Closed Session
6:30 p.m. - Study Session
7:00 p.m. - General Session
Cecilia Hupp, Mayor      Glenn Parker, Mayor Pro Tem
Christine Marick, Council Member Marty Simonoff, Council Member Steven Vargas, Council Member

This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting.

Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda.

The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)

Important Notice
The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
 
             

CLOSED SESSION
5:15 p.m. - Executive Conference Room
Level Three
CALL TO ORDER / ROLL CALL - COUNCIL
 
1.   Public Comment
 
Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.
 
2.   Conference with Legal Counsel - Anticipated Litigation - Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9. (1 case)
 
3.   Conference with Real Property Negotiator (G. C. §54956.8)
Address: 323 N. Brea Blvd.
Negotiator: David Crabtree, City of Brea
Under Negotiation: Sale of Property
 
4.   Conference with City's Labor Negotiator Pursuant to Government Code Section §54957.6 Regarding the Brea City Employees' Association (BCEA) - Mario E. Maldonado, Negotiator
 
5.   Conference with City's Labor Negotiator Pursuant to Government Code Section §54957.6 Regarding the Brea Fire Management Association (BFMA) - Mario E. Maldonado, Negotiator
 
STUDY SESSION
6:30 p.m. - Executive Conference Room
Level Three
CALL TO ORDER / ROLL CALL - COUNCIL
 
6.   Public Comment
 
7.   Clarify Regular Meeting Topics
 
DISCUSSION ITEM
 
8.   Professional Services Agreement for Fixed Asset Replacement Fund (FARP) Reserve & Americans with Disabilities Act (ADA) Transition Plans
 
REPORTS
 
9.   Development Committee Report
 
10.   Council Member Report
 
GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level
CALL TO ORDER/ ROLL CALL - COUNCIL
 
11.   Pledge of Allegiance: Brea Police Explorer Post 822
 
12.   Invocation: Pastor Daniel Mendoza, Celebration Worship Center
 
13.   Brea Firefighters’ Association Presentation
 
14.   Presentation:  History of Brea, "Thank you Mr. Shaffer."
 
15.   Report - Prior Study Session
 
16.   Community Announcements
 
17.   Matters from the Audience
 
18.   Response to Public Inquiries - Mayor / City Manager
 
CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT
 
19.   June 20, 2017 City Council Regular Meeting Minutes - Approve.
 
20.   June 22, 2017 City Council Special Meeting Minutes - Approve.
 
21.   Professional Services Agreement with EMG to Conduct a Fixed Asset Replacement Program Reserve Study and Prepare an ADA Transition Plan - Approve Professional Service Agreement with EMG to Conduct a Fixed Asset Replacement Program Reserve Study and Prepare an ADA Transition Plan in the Total Amount of $321,148; Authorize the City Manager or his Designee to Approve Additional As-Needed Tasks in the Cumulative Amount Not-to-Exceed 10 Percent of the Agreement Amount; and Appropriate Funds in the Amount of $107,000 from the Fixed Asset Replacement Fund (182).
 
22.   Annual Vehicles and Equipment Purchase Plan for Fiscal Year 2017-18 - Authorize the Purchasing Agent to Issue Purchase Orders in an Amount Not-to-Exceed $855,600 (Plus Applicable Taxes) for Various City Vehicles and Equipment Described in the Annual Vehicles and Equipment Purchase Plan for Fiscal Year 2017-18 from Equipment and Vehicle Maintenance Fund (480).
 
23.   La Floresta Sewer Lift Station Maintenance Agreement with Jamison Engineering Contractors, Inc. - Approve Sewer Lift Station Maintenance Agreement in the Amount of $24,296 from Sewer Fund (430).
 
24.   A Resolution of the City Council Authorizing the City Manager to Execute Agreements with the California Department of Transportation for the City of Brea Central Core Connectivity and Active Transportation Plan - Adopt Resolution No 2017-053, Authorizing the City Manager or Designee to Execute Agreements for the $198,793 Grant Awarded to the City.
 
25.   MOU Between the City of Brea and the Brea Management Association (Non-Safety) - Adopt Resolution No 2017-054 Approving the Memorandum Of Understanding (MOU) with the Brea Management Association (Non-Safety). The Estimated Net General Fund and Non-General Fund Impact of Entering Into the Agreement with the Brea Management Association (Non-Safety) is $58,034.
 
26.   Part-Time Employment and Benefits Policy - Adopt Resolution No 2017-055, Approving the Part-Time Employment and Benefits Policy. The Estimated Impact of these Increases is $5,207 for Fiscal Year 2017 - 18 is Due to the Minimum Wage Increase. Overall Estimated Net General Fund Impact to the Entire Group is $27,100.
 
27.   MOU Between the City of Brea and the Brea City Employees’ Association - Adopt Resolution No 2017-056, Approving the Memorandum Of Understanding (MOU) with the Brea City Employees’ Association. The Estimated Net General Fund and Non-General Fund Impact of Entering Into the Agreement with the Brea City Employees’ Association is $154,362.
 
28.   MOU Between the City of Brea and the Brea Fire Management Association - Adopt Resolution No 2017-057 Approving the Memorandum Of Understanding (MOU) with the Brea Fire Management Association. The Estimated Net General Fund Impact of Entering Into the Agreement with the Brea Fire Management Association is $10,254.
 
29.   Acceptance of Contract and Notice of Completion for Contract with R Dependable Construction, Inc. for the Police Department Remodel, CIP Project No. 7930 - Accept Project as Complete and Authorize City Clerk to Record Notice of Completion; and Authorize City Clerk to Release the Payment and Performance Bond Upon Notification from the Public Works Department.
 
30.   Amendment No. 6 to Professional Services Agreement with Ninyo and Moore for Additional Environmental and Geotechnical Services for the Tracks at Brea, Project 7873 - Approve Amendment to the Professional Services Agreement with Ninyo and Moore in the Amount of $421,433. The Funding for this Amendment is Provided by a Combination of Grants for Segments 2, 3 and 4 Including the EPA Brownfields Clean-up ($562,612), Active Transportation Program ($5,061,000), Urban Greening ($815,849), Land and Water Conservation Fund ($417,630), Recreational Trails Program ($1,287,000), and Bicycle Corridor Improvement ($229,317). There is no Impact to the General Fund.
 
31.   Professional Services Agreement for Auditing Services with Vavrinek, Trine, Day & Co. - Approval of the Agreement for the Annual Financial Audit of the City of Brea in the Amount of $63,000 for Fiscal Year 2016-17 with no Annual Increase through Fiscal Year 2018-19, with the Audit Fee for the Last Two (2) Fiscal Years of $64,260 and $65,545.
 
32.   Payment Agreement Between the City and The Retail Property Trust - Approve a Payment Agreement with The Retail Property Trust, for the City’s payment of $10,000 in Consideration of The Retail Property Trust’s Execution and Delivery of a Second Amendment to the Brea Mall Owner Participation Agreement; Authorize the Mayor (or, in the absence, the Mayor Pro Tem) to Execute the Payment Agreement; and Authorize the City Manager and other City Officers to Take all Other Necessary or Appropriate Actions to Effect and Implement the Payment Agreement.
 
33.   Treasurer's Report for the City of Brea for Period Ending May 31, 2017 - Receive and File.
 
34.   June 23 & 30 and July 7, 2017 City Check Registers - Receive and File.
 
CITY/ SUCCESSOR AGENCY - CONSENT
 
35.   Second Amendment to the Brea Mall Owner Participation Agreement OPA - Adopt Resolution No SA 2017-09 Approving the Attached Second Amendment (“Second OPA Amendment”) to the Brea Mall Owner Participation Agreement (“Brea Mall OPA”).
 
36.   June 23, 2017 Successor Agency Check Register - Receive and File.
 
37.   Treasurer's Report for the Successor Agency to the Brea Redevelopment Agency for Period Ending May 31, 2017 - Receive and File.
 
ADMINISTRATIVE ANNOUNCEMENTS
 
38.   City Manager
 
39.   City Attorney
 
COUNCIL ANNOUNCEMENTS
 
ADJOURNMENT
 

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