Agenda

Back to Calendar Return

Finance Committee

Meeting Date:	06/30/2020
FROM:	Bill Gallardo

Subject:

Amendment No. 1 to Professional Services Agreement with LPA, Inc. for Parks, Recreation and Human Services Planning Services

RECOMMENDATION

Approve Amendment No. 1 with LPA, Inc. in a not-to-exceed amount of $6,646.24 resulting in a total contract amount not-to-exceed $56,646.24 and appropriate $6,646.24 from Park Development Reserves (Fund 250).

BACKGROUND/DISCUSSION

On February 5, 2019, City Council authorized a contract in the amount of $50,000 with LPA, Inc. to commence the Parks, Recreation and Human Services Needs Assessment. This project began in response to City Council outlining one of their goals to strategically plan for Brea's future and to launch off of the great work completed through the Brea Envisions effort. The scope of work for this contract included taking inventory of various community facilities, as well as the amenities and programs housed within each facility, in order to create a gaps analysis identifying what amenities and/or programs may still be missing in Brea. This draft report was created by comparing the Brea inventory to other local municipalities which are comparable to Brea in either region or population size.

LPA, Inc. has concluded the original scope of services by preparing their report and presented their findings to the Parks, Recreation and Human Services Commission earlier this year. Though, due to an administrative oversight, an additional meeting needed to be scheduled which resulted in the City incurring an additional cost for LPA, Inc to make two trips to Brea. The amount owed exceeds the amount previously authorized by the City Council and this amendment would cover the costs of the additional meeting dates. Additionally, staff is interested in having LPA, Inc. expand their scope of services to include participating in presenting the report to City Council and the community, as well as complete any follow-up work prior to finalizing their assessment. Staff finds value in expanding their scope to include assistance with this final public meeting, as maintaining the third-party and unbiased assessment has been a vital component of preparing this data and ensuring the desires of the community are validated through the process. Ultimately, staff intends to utilize the report's findings in planning the future of any City-owned facilities, as well as in future discussions with the development community.

LPA has estimated the additional cost for these two items is $6,646.24, broken down as follows:

Additional meeting for presentation of project to the Parks, Recreation and Human Services Commission - $4,646; and

Assistance with an additional public presentation and the completion of the Parks, Recreation and Human Services Needs Assessment (only to be paid as needed) - $2,000.

Prior to this project, LPA has previously done work for Brea serving as the architect for both the Brea Community Center (1996) and the Brea Sports Park (2009). LPA is familiar with our community and staff has remained satisfied with their work and high quality staff.

SUMMARY/FISCAL IMPACT

There is no General Fund impact. The remainder of this project will be funded by the Park Development Fund (250).

RESPECTFULLY SUBMITTED

William Gallardo, City Manager
Prepared by: Jenn Colacion, Management Analyst
Concurrence:Chris Emeterio, Assistant City Manager

Attachments
Amendment