| Authorize the City Manager to extend the current Landscape Maintenance Contracts for an additional six months for parks mowing, City facilities, medians and greenbelts, City reservoir sites, the Gateway Center and Maintenance Districts 1, 3, 5, 6 and 7. |
Current Landscape Maintenance and Mowing Contracts at various City facilities, the Gateway Center and for Maintenance Districts 1, 3, 5, 6 and 7 with So Cal Land Maintenance, Inc. and Tropical Plaza Nursery, Inc. are set to expire on June 30, 2020. A one year extension for the Maintenance Districts was approved by City Council on July 1, 2019. At this time, staff is requesting a six month extension to allow time to finalize a joint Landscape Maintenance Services Request for Proposals (RFP) with the City of La Habra. Staff anticipates being able to award new contracts from the RFP before the end of the current calendar year.
Current six month contract prices along with a three percent requested CPI increase are shown in the table below. The CPI for the 2019 twelve month period was 3.1% which is the maximum increase based on our current agreement.
| Contract |
Current Six Month Contract |
3% CPI
Increase
|
New Six Month Contract |
| Parks Mowing |
$37,919 |
$1,138 |
$39,057 |
|
Landscape Maintenance at City Facilities, Medians, Greenbelts and Tracks
|
$110,135 |
$3,304 |
$113,439 |
| Landscape Maintenance at City Reservoir Sites |
$8,283 |
$248 |
$8,531 |
| Landscape Maintenance at the Gateway Center |
$1,229 |
$37.00 |
$1,266 |
| Landscape Maintenance in LLMD 1 |
$7,142 |
$214 |
$7,356 |
| Landscape Maintenance in LLMD 3 |
$12,117 |
$364 |
$12,481 |
| Landscape Maintenance in LLMD 5 |
$14,549 |
$437 |
$14,986 |
| Landscape Maintenance in LLMD 6 |
$5,341 |
$160 |
$5,501 |
| Landscape Maintenance in LLMD 7 |
$6,411 |
$192 |
$6,603 |
The Contractors have successfully completed the requirements of the contract and staff recommends the six-month extension until the new RFP is completed. |