The City has utilized a custodial services company to provide cleaning for the Civic & Cultural Center, Brea Community Center, Brea Senior Center, Pioneer Hall, City Yard, Brea Plunge and the Downtown areas. These services include detailed cleaning on a daily, weekly, monthly, quarterly schedule to be performed during the specific hours and days of the week to provide a clean and attractive environment for City employees and the public visiting our facilities.
Since the current agreement will be expiring on June 30, 2019 and there are no remaining optional renewals, a new request for proposals (RFP) was issued. The Public Works Department revised the scope of services requirements and the Purchasing Division solicited competitive proposals. Eleven companies responded by the 5:00 pm, May 1, 2019 deadline and staff began evaluations immediately thereafter.
Based on competitive pricing, demonstrated competence and qualifications, staff ranked the proposals determining that Guaranteed Janitorial Service offered the best value to the City. Located in Chino, California, they were founded in 1977 and have over 40 years of experience in the industry. They serve the counties of Orange, Riverside, San Bernardino, and Los Angeles.
| Rank |
Contractor Name |
1st Year Price |
| 1 |
Guaranteed Janitorial Services |
$416,026.00 |
| 2 |
Priority Building Services, LLC |
$446,125.00 |
| 3 |
US Metro Group |
$434,451.72 |
| 4 |
Trinity Building Services |
$455,153.70 |
| 5 |
Merchants Building Maintenance, LLC |
$465,537.20 |
| 6 |
Commercial Cleaning Systems |
$487,314.91 |
| 7 |
Haynes |
$522,928.89 |
| 8 |
Santa Fe Building Maintenance |
$527,768.55 |
| 9 |
Customized Custodial Services |
$704,466.72 |
| 10 |
Ultimate Maintenance Services, Inc. |
$711,671.00 |
| 11 |
Building Maintenance Services, Inc. |
$760,208.91 |
The Agreement has a one-year base period with up to six one-year optional renewals that will permit the continuance of these services based on mutual agreement of the parties. The pricing for the first year is fixed and includes the change in minimum wage effective January 2020. The subsequent years pricing provides for adjustments according to changes in the consumer price index for labor and materials and will allow for government-mandated changes in minimum wage. However, any proposed price or rate adjustments shall be reviewed and approved by the City Council. |
William Gallardo, City Manager
Prepared by: Verenice Ramierez, Buyer II; and Neil Groom, Procurement and Contracts Administrator
Concurrence: Eric Aulls, Maintenance Supervisor; Tony Olmos, Director of Public Works; and Cindy Russell, Administrative Services Director
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