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Agenda Item 24.

City Council Meeting

Meeting Date:	06/18/2019
FROM:	Bill Gallardo

Subject:

Professional Services Agreement with Calabrese Architect for Design Services for the Civic Center Security System Improvement Project (CIP 7954)

RECOMMENDATION

Approve agreement with Calabrese Architect in the amount of $30,000; and
Approve a 10% design contingency

BACKGROUND/DISCUSSION

The City of Brea has a multi-million dollar seven year Capital Improvement Program (CIP) that includes various projects under six categories. Included in the current CIP, under the Facility Improvements category, is the Civic Center Security System Improvement Project (CIP 7954).

The scope of the overall project is to install a number of doors behind the public counters to close off open aisles in order to prevent unauthorized public access to the “back-of-house.” In addition, the project would also install a glass partition wall from the 3rd floor lobby area to the Executive Conference Room to isolate a path that will be used for after-hours access to this conference room for meetings, such as City Council Closed and Study Session meetings. Finally, the project would expand the current conference room located near the Community Development/Engineering counter and install a partition wall to allow for flexible meeting space. To control access, the mentioned doors would include keycard portals.

The scope of Design Services with Calabrese Architect is to prepare design development drawings, prepare construction development documents, and provide support during bid and construction phases. The proposed fee for these services will not exceed $30,000. Keycard access design is not part of the scope-of-work and will be handled through a separate contract with another vendor.

Calabrese Architect was selected under a sole-source procurement to maintain continuity on past Civic Center tenant improvement work the firm has successfully completed for the City of Brea within the last year. The firm completed the pre-design and schematic design phases for this project and produced improvement options for a fee of $10,000. Finally, within the last few years, Calabrese Architect also prepared high quality construction documents for the City Hall Park Storage facility & gazebo, ADA Ramp at the Scout Center, ADA improvements at the Senior Center, Police Records remodel and police locker room renovation, which have been constructed. If approved, the project plans are expected to be completed by the end of August 2019. Construction is expected to begin in early November.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff’s recommendation at their June 11, 2019 meeting and recommended to proceed.

FISCAL IMPACT/SUMMARY

There are sufficient funds in Capital Improvement Program Project No. 7954 to fund the proposed scope of services. The project is funded by the Fixed Asset Replacement Program. There will be no General Fund impact.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Tony Olmos, P.E., Director of Public Works

Attachments
PSA
Exhibit A - Proposal
Insurance