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  Agenda Item   14.    
City Council Meeting
Meeting Date: 06/18/2019  
FROM: Bill Gallardo

Subject:
Capital Improvement Program Budget For Fiscal Year 2019-2020
RECOMMENDATION
Adopt resolution for the Capital Improvement Program (CIP) Budget for FY 2019-2020 as presented in the proposed Seven-Year CIP document.  Changes proposed by City Council or staff at the Public Hearing, if any, will be reflected in the final adopted CIP budget.
BACKGROUND/DISCUSSION
City Council reviewed the proposed Seven-Year CIP at the Budget Workshop held on May 21, 2019.  Staff provided an overview of the CIP, project highlights, various funding sources available for each project and proposed improvements for FY 2019-2020.  This program includes budgeted carry-over projects and a number of new projects.  Adoption of the CIP will appropriate funding for FY 2019-2020.
 
The Public Hearing allows the community an opportunity to provide input on the proposed Seven-Year CIP and for City Council to consider adoption of the FY 2019-2020 CIP Budget.

The Seven-Year CIP is divided into six categories, namely: Street Improvements, Traffic Safety Enhancements, Water Improvements, Storm Drain Improvements, Sewer Improvements and Facility Improvements.  There are 34 projects in the proposed FY 2019-2020 funded portion of the CIP.  A detail sheet has been prepared for each proposed project containing a description of the project, amount of funding required and source of funds. 

The following are highlights of the FY 2019-2020 CIP:
 
Street Improvements 
This CIP category continues the emphasis on street pavement rehabilitation in accordance with the City’s Pavement Management Plan (PMP).  The PMP is updated every two (2) years for arterial roads and every six (6) years for local roads as required by the Orange County Transportation Authority (OCTA).  The current approved PMP is dated 2017, which established the status of the roadway Pavement Condition Index (PCI) for all City streets (local and arterial) as of April 2017.  Staff is currently working on the 2019 PMP, which is anticipated to be completed by July 2019.  The results of the 2019 PMP and pavement rehabilitating priorities will be reflected in the FY 2020-2021 CIP.  Current significant Projects as identified in the 2017 PMP and included in the FY 2019-2020 CIP are:
  • Puente Street Rehabilitation - from Imperial Highway to Lambert Road (7311)    
  • Country Hills Subdivision Pavement & Water Connections (7322)
  • Country Lane Street Rehabilitation (7323)
  • Berry Street Sidewalk Feasibility Study (7324)

Water Projects
During FY 2018-19, the design process was initiated on (4) water projects. The three key water projects being planned for construction during FY 2019-2020 are: Napoli Tract Water Main Replacement Project (CIP 7458), South Brea Neighborhood Water Main Replacement (CIP 7466), and the Carbon Canyon Booster Pump Station 2 & 3 Replacement Project (CIP 7470).  Additional projects that are in design are the North Hills Tract (West & East) Projects (CIP numbers 7459 & 7460 respectively).  While these efforts cannot eliminate unplanned water line breaks, the strategic use of Water funds for planned capital improvements reduces the number of more costly urgent projects that result from breaks in our water assets.
  
Sewer Projects
The Central Avenue Sewer Upsize Project (7627) is slated to begin in FY 2019-20.  Additionally, we will be designing and constructing several sewer mainline relining projects.
 
Facility Improvements
The FY 2019-2020 CIP includes several continuing projects that are expected to be significantly completed within the fiscal year.  These include: Arovista Slope Repair, Skate Park Upgrades (CIP 7914), HVAC Component Replacement at the Civic & Cultural Center and Security and Space Improvements at Civic & Cultural Center.  CIP has additional proposed funding in FY 2019-2020 for the Dog Park Improvements, Seismic Retrofit of Fire Station No.1 and City Facility & Median Landscape Improvements.  
 
Annual CIP Programs
Ongoing annual programs, including Slurry Seal (CIP 7312), Sidewalk Replacement (CIP 7313), Sewer Mainline Repair (CIP 7617), Miscellaneous Water System Improvements (CIP 7442), and Traffic Calming Enhancements (CIP 7219) will continue as funding allows. 

In conclusion, with continued prudent fiscal management and project coordination, Brea’s Fiscal Year 2019-2020 CIP will support a variety of projects to sustain our infrastructure quality, as well as continuing the goals of enhancing the quality of life in the community, insuring a safe environment, and promoting transportation improvements in the City.
FISCAL IMPACT/SUMMARY
The fiscal impact for the FY 2019-2020 CIP Budget is $13,598,697.  Funding sources include the following: Fixed Asset Replacement Fund; Gas Tax Fund; Measure M Fund; Community Development Block Grant Fund; Urban Runoff Fund; Water Fund; Sewer Fund; Sanitation Fund; Storm Drain Fund; Equipment & Vehicle Maintenance Fund; Traffic Impact Fees Fund; Water Impact Fees Fund; Federal Grants; State Grants; County Grants; Southern California Edison Rule 20-A funds; and other miscellaneous contributions.  As mentioned previously, any changes proposed by Council or staff at the Public Hearing will be reflected in the final adopted CIP budget.
 
The CIP for FY 2019-2020 reflects Council’s commitment to the goals of enhancing existing infrastructure and providing new infrastructure to provide for a safe environment and enhance the quality of life in the community.  The remaining six years of the CIP are not a commitment of actual funds, but rather a long-range planning tool for subsequent investments in the City’s infrastructure.  Staff recommends approval of the Capital Improvement Program Budget as presented.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by:  Warren Coleman, Senior Management Analyst
Concurrence:  Michael S. Ho, P.E. Deputy Director of Public Works/City Engineer
Attachments
Resolution

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