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Agenda Item 25.

City Council Meeting

Meeting Date:	06/18/2019
FROM:	Bill Gallardo

Subject:

Concrete Maintenance Agreement for the Removal and Replacement of Sidewalks, Curbs, and Gutters throughout the City

RECOMMENDATION

Award contract to CT&T Concrete Paving, Inc. in the amount of $180,000 for a period of one (1) year and
Authorize City Manager to approve up to four (4) additional one (1) year extensions in the annual amount of $180,000.

BACKGROUND/DISCUSSION

Staff prepared a Request for Proposal and posted the information on the CIPList.com website in March 2019 for contractors to view and download project information. Due to the limited ability to perform extensive concrete removal and replacement with current staffing levels, the Public Works Department relies on contract support to accomplish needed services. This includes sidewalk, curb and gutter removal and replacement in addition to other miscellaneous concrete flat work.

Of the 11 contractors who downloaded the RFP information, five contractors submitted proposals. On April 23, 2019, the top three contractors were invited to participate in interviews held to determine their capabilities of furnishing employees and equipment necessary to perform the work at a competitive price and meet the City of Brea’s requirements for customer care and quality work.

Staff found CT&T Concrete Paving Inc. pricing the most effective for the needs of the City, with a slight savings over the next lowest contractor based on the removal and replacement of concrete sidewalk (sidewalk per square foot pricing listed below). The interview process showed all four contractors as being capable of performing this service, with CT&T Concrete Paving, Inc. scoring better than Gentry General Engineering, Inc. in interview results and pricing. We are recommending that the contract be awarded to CT&T Concrete Paving Inc.

After review of the interview results and pricing, staff ranked bidders as follows:

1.	CT&T Concrete Paving, Inc. - Sidewalk Removal & Replacement per sqft cost	$10.00
2.	Gentry General Engineering, Inc - Sidewalk Removal & Replacement per sqft cost	$10.50
3.	Golden State Constructors, Inc. - Sidewalk Removal & Replacement per sqft cost	$12.25

Public Works has considered performing this work, but does not have the manpower to do this amount of work without hiring additional personnel and purchasing additional equipment, making contract services the more economical choice. Staff recommends awarding the maintenance agreement to CT&T Concrete Paving, Inc.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff’s recommendation at their May 14, 2019 meeting and recommended to proceed with the condition that any extensions or Consumer Price Index cost increases be brought back to City Council for approval.

FISCAL IMPACT/SUMMARY

There are sufficient funds in the Public Works Street Division's operational budget to cover the proposed contract amount not-to-exceed $180,000 per year. The services are currently funded from the General Fund at $80,000 and the Gas Tax Fund at $100,000 annually. No additional appropriation is needed.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Will Wenz, Maintenance Services Superintendent
Concurrence: Tony Olmos, P.E., Public Works Director

Attachments
CT&C Agreement