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  Agenda Item   20.    
City Council Meeting
Meeting Date: 06/04/2019  
FROM: Bill Gallardo

Subject:
City Traffic Engineer Annual Contract
RECOMMENDATION
  1. Approve Professional Services Agreement with Albert Grover and Associates in the amount not to exceed $150,000 per year for a period of three (3) years with a maximum of three (3) optional one (1) year extensions; and
  2. Authorize City Manager to approve and execute extensions
BACKGROUND/DISCUSSION
On April 16, 2013, the City Council approved a Professional Services Agreement with Willdan for City Traffic Engineering Services for a one year period.  On April 15, 2014, the contract was amended to extend the contract term for an additional five (5) years.  The contract expired on April 15, 2019.  The City is currently in a month-to-month contract with Willdan until the new Traffic Engineer assumes his duties.

City Traffic Engineer is responsible for reviewing and evaluating traffic requests, designing and implementing traffic safety enhancements and transportation improvements, coordinating multi-jurisdictional traffic signal synchronization projects, monitoring and overseeing the operations of the Traffic Management Center and reviewing Traffic Impact Reports for private development.  The Traffic Engineer works closely with the Community Development, Police and Public Works Departments.  The Traffic Engineer will also prepare staff reports and make presentations to the Traffic Committee.

On April 1, 2019, staff issued a Request for Proposal (RFP) to four firms.  The intent of the RFP was to select a firm that can provide City Traffic Engineering services over the next four years if the contract extensions are approved.  On April 26, 2019, proposals were received from the following four firms in alphabetical order:
  • Albert Grover and Associates (AGA)
  • Transtech Engineers, Inc.
  • W.G. Zimmerman Engineering, Inc (WGZE)
  • Willdan
The proposals were reviewed and evaluated based on the firms’ relevant experience, qualifications, and scope of services provided.  AGA ranked higher than the other firms primarily due to the key personnel they propose to assign for Brea.  The assigned AGA staff has relevant traffic engineering and problem solving skills necessary to handle all the day-to-day traffic engineering functions, and to also handle special projects as assigned.  Based on the qualifications of the firm, key personnel, relative experience and detailed work plan, Albert Grover and Associates was selected for the City Traffic Engineer Annual Contract.  

AGA has provided excellent service on past projects for the City of Brea and brings a consistency to the new projects moving forward.  Past projects include the Birch Street and Imperial Highway Traffic Signal Synchronization projects.  These projects involved designing, coordinating and overseeing and managing the synchronization of over 60 signals and collaborating with over six State, County and local agencies.  AGA is currently providing Traffic Engineering services to over 30 State, County and local agencies that includes the neighboring cities of Fullerton and La Habra.

AGA has selected Principal Transportation Engineer, Mr. David Roseman, T.E., as the contract City Traffic Engineer, and will be the primary City contact.  Mr. Roseman is a registered Traffic Engineer with over thirty years of experience and was the transportation official and City Traffic Engineer for the City of Long Beach for thirteen years overseeing all aspects of transportation, traffic and parking.  He regularly attended City Council, Planning Commission, neighborhood and other agency meetings.  Mr. Roseman’s previous engagements include fourteen years with the City of Los Angeles Department of Transportation (LADOT) where he directed and supervised a staff of engineers and planners in conducting traffic operations and the development and implementation of major transportation improvement projects.

Mr. Roseman will be at City Hall on a part-time basis and is expected to work approximately 12 hours per week.  He will make presentations as required to City Council, commissions, committees, businesses, and the public.  Executive Vice-President, Mr. Mark Miller, P.E., T.E., P.T.O.E., will provide contract oversight and quality assurance/quality control for all work products.  Mr. Miller will assist Mr. Roseman as a technical advisor in conducting traffic investigations and transportation planning tasks on an as-needed basis.  In addition, Mr. Miller will fill in for Mr. Roseman should he be unavailable due to vacation or illness.

Staff intends to incorporate Mr. Roseman with the Cliffwood Working Group and other neighborhood traffic management areas Citywide.  He would also work with staff on reviewing various development traffic impact studies and update staff on any new industry policies.  Mr. Roseman is expected to bring a fresh new view with his talent and professional experience.
COMMISSION/COMMITTEE RECOMMENDATION
The Finance Committee reviewed staff’s recommendation at their May 28, 2019 meeting and recommended to add language to the contract agreement that any hourly rate changes shall be approved by City Council.
FISCAL IMPACT/SUMMARY
Staff proposes to have Mr. Roseman available 12 hours per week at a rate of $225 per hour for a not-to-exceed annual cost of $150,000.  This annual cost is for day-to-day traffic engineering services.  Traffic engineering services related to private development would be paid through the Cost Center funded by the private developers. 

Special projects, such as Cliffwood Traffic Calming, would be handled as a separate item and would require a subsequent contract amendment along with an additional appropriation.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by:  Michael Ho, P.E., Deputy Director of Public Works / City Engineer
Concurrence:  Tony Olmos, P.E., Public Works Director
 
Attachments
Agreement

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