|
Back to Calendar
Return
|
| |
Agenda Item 22.
|
| City Council Meeting |
|
|
|
| Subject: |
| Professional Services Agreements for As-Needed Landscape Design Services for Capital Improvement Projects |
| RECOMMENDATION |
- Approve Professional Services Agreement with Land Concern in the amount not-to-exceed $50,000 per year;
- Approve Professional Services Agreement with BMLA in the amount not-to-exceed $50,000 per year;
- Approve Professional Services Agreement with Nuvis Landscape in the amount not-to exceed $50,000 per year; and
- Authorize City Manager to execute up to three (3) one year extensions for each of these agreements
|
| BACKGROUND/DISCUSSION |
The City of Brea is proposing to continue making landscape improvements that transition turf to low-water plant installations or mulch at various City facilities. These Capital Improvement Projects like 7936 (Umbrella for the Senior Center, Brea Community Center and the Civic & Cultural Center) and 7945 (Aurora) include renovation and turf removal at City facilities, medians and greenbelts.
To date, renovations at Fire Station 3, Brea Boulevard, Sate College Boulevard, the Sports Park phase 1 and 2, Brea Community Center, Brea Senior Center, Aurora and the Civic & Cultural Center have transitioned approximately 152,300 square feet (3.49 acres) of turf to low water plant material or mulch. The estimated annual water savings is estimated at 4.35 million gallons.
On June 7, 2018, staff issued a Request for Proposal (RFP) to seven firms. The intent of the RFP was to select firms that can provide landscape design and construction inspection services for various projects over the next three years. Since the City administers several projects simultaneously, it intends on retaining three as-needed firms that would be available to provide these services. The exact projects to be assigned, along with the scope of services to be performed, will be determined on a case by case basis by Park Division staff.
On June 28, 2018, proposals were received from the following six firms:
- Brightview Design Group
- Land Concern
- Nuvis
- RJM
- BMLA
- David Evans and Associates, Inc.
The proposals were reviewed and evaluated based on the firms’ relevant experience, qualifications, scope of services provided and cost effectiveness. Based on the above criteria, Nuvis, Land Concern, RJM, and BMLA were selected as the top four firms (not necessarily ranked in order). Of the four, Land Concern, Nuvis and BMLA are staff's recommendation for contracts. Land Concern has provided excellent service on past projects and brings a consistency to the new projects moving forward. Nuvis has given us excellent service working on the Dog Park Upgrades and had similar median projects in Orange County. BMLA has completed numerous similar projects for turf removal and median enhancements for the cities of Riverside and Corona. All four firms have extensive experience with the requested design services. Their hourly rates are all comparable and competitive. |
| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff’s recommendation at their May 14, 2019 meeting and recommended to proceed with the condition that any Consumer Price Index cost increases be brought back to City Council for approval. |
| FISCAL IMPACT/SUMMARY |
| The proposed contracts are for a one-year term, with provisions for three one-year extensions with the total term not exceeding four (4) years. The total fee per consultant for all assignments to be authorized during a single year would be limited to a “not to exceed fee” of $50,000 for each firm and a "not to exceed" amount of $200,000 over the term of the four years. Funding for the projects is from the Water Fund (Fund 420) and Fixed Asset Replacement Fund (Fund 182). Since these professional services costs are paid from corresponding CIP project accounts, an appropriation of funds for these consultant contracts is not required. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Tony Olmos, P.E., Director of Public Works |
|
|
|