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Agenda Item 23.
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| City Council Meeting |
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| Subject: |
| Professional Services Agreement with DMS Consultants, Inc. on Design Services for Alley Rehabilitation Projects, CIP Project Numbers 7319, 7320, 7321 |
| RECOMMENDATION |
| Approve Professional Services Agreement (PSA) with DMS Consultants, Inc. in the amount of $35,850 plus 10% contingency for the Design of Alley Rehabilitation Project Numbers 7319, 7320, 7321. |
| BACKGROUND/DISCUSSION |
The Alley Rehabilitation Project consists of three (3) Capital Improvement Projects. These projects will rehabilitate the alley west of Flower Avenue between Date Street and Imperial Highway (PN 7319), the alley west of Sycamore Between Elm Street and Date Street (PN 7320), and the alley west of Walnut Avenue between Acacia Street and Fir Street (PN 7321). The existing pavement has exceeded its service life and is in poor condition. The selection of these alleys for rehabilitation is based on the ranking in accordance with the City's Pavement Management Plan (PMP). Due to similar type of work, combining these projects will result in more competitive bids and will save time in project administration. See attached for project location map.
To construct the projects, staff issued a Request for Proposals (RFP) for professional design services on April 12, 2019 and received proposals from the following firms:
1. Coory Engineering
2. DMS Consultants, Inc.
3. Fine Line Systems
The proposals were reviewed and rated based on the firms’ relevant civil engineering design experience, understanding of the scope of work, qualifications of proposed project team, work schedule and cost effectiveness. Copies of the proposals are on file in the office of the City Engineer. DMS Consultants, Inc. was ranked the highest. DMS Consultants, Inc. submitted the most comprehensive proposal with a detailed work plan and recommended engineering design solutions that met the City’s timelines and design requirements. If approved, DMS Consultants, Inc. is prepared to start design immediately following issuance of a Notice to Proceed.
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| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff’s recommendation at their May 14, 2019 meeting and recommended to proceed. |
| FISCAL IMPACT/SUMMARY |
A combined total project budget of $515,000 was approved for FY 2018-19, with the following breakdown:
CIP
Project |
Measure M (Fund 260) |
Gas Tax (Fund 220) |
Total
Budget |
| 7319 |
$165,000 |
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$165,000 |
| 7320 |
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$165,000 |
$165,000 |
| 7321 |
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$185,000 |
$185,000 |
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$515,000 |
Funding for project numbers 7319, 7320, 7321 is coming from Measure M (Fund 260) and Gas Tax (Fund 220). Staff is recommending that a Professional Services Agreement for the design of these projects to be approved in the amount not-to-exceed $35,850 plus 10% contingency. There is no impact to the General Fund. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Eric Nhan, Assistant Engineer
Concurrence: Michael Ho, P.E., Deputy Director of Public Works / City Engineer
Concurrence: Tony Olmos, P.E., Director of Public Works
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