The City Council awarded a Contract to All American Asphalt, Inc. ("AAA”) on April 18, 2017, in the amount of $2,011,118 for the Kraemer Boulevard and Lambert Road (Phase 3) Rehabilitation, CIP Project No. 7318 ("Project"), and approved a $201,112 construction contract contingency for a total approved construction contract budget of $2,212,230.
The Project rehabilitated the pavement on Kraemer Boulevard from Lambert Road to Golden Avenue. This segment of street is approximately 1.35 miles long, and extends beyond the City of Brea south city limits to the cities of Fullerton and Placentia. Additionally, the Project rehabilitated approximately 1.7 miles of roadway on Lambert Road from the west city limits to Delta Avenue and from Wildcat Way to the east city limits. Included in the total amount of 3.05 miles of road rehabilitation was the cold milling of the existing pavement sections, resurfacing, removal and replacement of any failed pavement sections; utility cover adjustments; replacing damaged and/or uplifted sidewalk, curb and gutter; reconstruction of ramps for ADA compliance, and traffic lane striping and markings.
A portion of the Project was within the Brea Olinda High School and Tuffree Middle School (Placentia) areas, so the intent was to complete the improvements during the school summer break in 2017. The Notice to Proceed for the construction was issued on July 5, 2017, with a completion date of October 25, 2017, pursuant to the Contract days. However, several unforeseen conditions and Contractor-caused delays occurred, which affected the Contractor's schedule. Therefore, the Project schedule was extended, which was finally completed on December 13, 2017.
The total amount of Contract Change Orders ("CCO") approved on the Project was $32,830, which includes 7 days of Liquidated Damages at a cost of $2,000 per day that were assessed due to the AAA schedule delay. This CCO amount equates to just under 2% of the original Contract amount of $2,011,118. Some of the changes to the Project are the following:
- Repairs to the Kraemer/Lambert video detection system.
- Repair a pot-hole on Kraemer Blvd. near Obiter St.
- Remove and replace damaged driveway.
The final Contract amount with the CCO's is $2,043,948.10. The improvements have been completed and accepted by the City Engineer pursuant to the approved plans and specifications, and AAA has complied with the Contract requirements.
The following is a summary of Contract costs:
Kraemer Blvd. and Lambert Rd. Rehab. Construction Budget Summary
| Original Construction Contract Amount |
$2,011,118 |
| Approved Change Orders |
$46,830 |
| Liquidated Damages |
$(14,000) |
| AAA Final Construction Contract Amount |
$2,043,948 |
| Approved Construction Contract Budget |
$2,212,229 |
| Remaining Construction Budget Balance |
$168,281 |
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The final Contract amount for the Project is $2,043,948, which is $168,281 under the approved construction budget. The source of funds is from a Federal Grant ($1,000,000), Measure M ($1,371,000), Sewer Fund ($36,000), Water Fund ($90,000), Urban Runoff ($54,000), and $129,000 from the Cities of Fullerton and Placentia. Additionally, the City was successful in obtaining $158,350 in grant funds from the Cal Recycle Grant program, which is not reflected in the approved budget. Staff will update the Project budget upon receipt of the funds anticipated in the fall of Fiscal Year 2018/19. Therefore, there is no General Fund impact.
This Project rehabilitated Kraemer Boulevard and Lambert Road pursuant to the latest Pavement Management Plan and the Arterial Pavement Management Program priorities. AAA has completed the Project improvements which have been accepted by the City Engineer and fulfilled its obligations to the City pursuant the Contract. Therefore, staff is recommending the City Council accept the Project as complete and authorize the City Clerk to record the Notice of Completion. Additionally, staff is recommending authorizing the City Clerk to release the Payment and Performance Bonds upon notification from Public Works Department.
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