Agenda

STUDY SESSION
6:30 p.m. - Executive Conference Room, Level 3

CALL TO ORDER / ROLL CALL

Chair McGrade called the meeting to order at 6:30 pm.

1.

MATTERS FROM THE AUDIENCE

Opened/Closed

None.

2.

AGENDA ITEMS / CLARIFY REGULAR MEETING TOPICS

Chair McGrade clarified the order of the meeting confirming they would be taking Administrative Item No.11 first.

City Planner Lilley read into the record some administrative corrections for Conditions of Approval for both projects and stated she would also read them into the record during the Planning Commission Meeting. Commissioner Schlotterbeck asked about the wording of Condition F and Condition S. City Planner Lilley confirmed these changes would be added.

3.

INFORMATIONAL / PROJECT UPDATES

City Planner Lilley updated the Commission on the special City Council meeting with Brea Envisions that took place on June 22. 2017. The Committee walked the Council through the process of how they got from raw data to developing initiatives to refining those initiatives. The Committee was able to share what they learned along the way, what challenges they resolved and next steps. She encouraged the Commission to read the report on the City's website.

Chair adjourned the meeting at 6:54 pm.

PLANNING COMMISSION
PUBLIC HEARINGS
7:00 p.m. - Council Chambers, Plaza Level

4.

CALL TO ORDER / ROLL CALL - COMMISSION

Chair McGrade called the meeting to order at 7:06 pm and went over the format and order of the agenda items.

Present:

Commissioner Jim Grosse; Chair James McGrade; Commissioner Pat Fox; Commissioner Melanie Schlotterbeck; Vice Chair Art Willis

5.

PLEDGE OF ALLEGIANCE -

Commissioner Grosse led the pledge of Allegiance.

6.

MATTERS FROM THE AUDIENCE

Speaker 1: Zim Walker - Thanked Hines for meeting with residents and making changes. He felt ignored by the Planning Commission.
Speaker 2: Rosemary Kleiser - Thanked Hines for working with the residents. She still has traffic and crime concerns and wants numbers to be reduced further.
Speaker 3: Dwight Manley - Proud of the collective effort between residents. Feels it will be asset to the community and will ultimately benefit the residents.
Speaker 4: Barry Friedman - Concerned with noise, traffic, crime and light pollution. Commended Hines for working with residents.
Speaker 5: Keith Fullington: Feels the project should be 450 units maximum.
Speaker 6: Ken Salazar: Thanked Hines for being an active partner in the project and criticized the City Officials for their part in the project. Wants Brea to stay unique. Read statement from Bill Madden: he now supports the project.
Speaker 7: Sean Thomas - Feels the project will not increase crime.
Speaker 8: Jackie Guss - Limit the height of developments.
Speaker 9: Butch Olsen - Concern is parking and wants more public outreach.

Chair closed Matters from the Audience.

7.

APPROVAL OF PLANNING COMMISSION MINUTES OF APRIL 25, 2017.

Motion made to approve minutes by Commissioner Schlotterbeck and seconded by Vice Chair Willis.

Motion passed by a vote of 5 - 0.

AYES:	Commissioner Jim Grosse, Chair James McGrade, Commissioner Pat Fox, Commissioner Melanie Schlotterbeck, Vice Chair Art Willis
Passed

PUBLIC HEARINGS

8.

This item was moved down on the Agenda at the request of the Commission. PRECISE DEVELOPMENT NO. PD 17-01, CONDITIONAL USE PERMIT NO. CUP 17-02 AND VESTING TENTATIVE PARCEL MAP NO. TPM 2017-131 - TO ALLOW A NEW PHARMACY AMD DRIVE-THROUGH RESTAURANT, A PARKING MODIFICATION, ALCOHOL SALES AND SUBDIVISION AT 390 NORTH BREA BOULEVARD IN THE C-G GENERAL COMMERCIAL (PRECISE DEVELOPMENT) ZONE.

Assistant Planner Fang Zhou presented the item.

City Planner added some corrected language to Condition A which reads:

“Development of the site shall occur in substantial conformance with plans and materials submitted to the Planning Commission and dated June 27, 2017, which includes site plans, floor plans, business operations plan, parking study, elevations, signs, colors and materials, landscaping, the conditions contained herein and any applicable law, statute, ordinance and City regulations.”

Nora Jaffan from the CVS Development Team made a presentation.

Commissioner Grosse expressed concern with Jr. High students with backpacks and the sale of alcohol.

Applicant confirmed there would be security, closed camera video and the Store Manager on site.

Commissioner Fox asked if the drive thru is strictly for prescription pick up? This was confirmed.

Chair McGrade asked if the surrounding architecture was taken into consideration when designing project? This was confirmed by the applicant.

Questions related to signs resulted in the City Planner confirming the sign program will come back to the Commission as an Administrative Item.

Chair McGrade opened up the hearing for public comment.

Speaker 1: John Emrick - has concerns with traffic, access in alley and 24 hour service. Would like to see speed bumps and the left turn lane moved up.
Speaker 2: Rosemary Kleiser - supports the previous speakers comments and is not a supporter of the Coffee Bean. She is worried about alcohol being sold at the CVS with it being across from the Jr. High and is concerned about traffic. Thinks the style should be Spanish architecture.
Speaker 3: Harriet Fritts - has traffic concerns.
Speaker 4: Dwight Manley - the architecture fits into the neighborhood. Feels the company has taken into consideration that they are next to a school. The condition is in place for Coffee Bean to be open 24 hours, but doesn't feel they will be but the CVS drive thru pharmacy would be.
Speaker 5: Nicolette Alegado - supports the project.
Speaker 6: Debbie Lewis - also has traffic and speed concerns.
Speaker 7: Rod Furman - with Bose Developer for CVS wants to work with residents and City to mitigate any issues that arise.

Chair McGrade closed the public hearing.

Commissioner Fox asked if Art in Public Places is being met?

City Planner Lilley confirmed there is a condition ensuring that the art piece will be maintained.

Commissioner Grosse: Supports the project.

Commissioner Willis: Thinks it's a good project and wants to see some of the traffic mitigated.

Commissioner Schlotterbeck asked if internal queuing is addressed in Condition A and if a modification would trigger Condition H?

City Planner Lilley: Anything existing today would be covered under Condition A. If the use changed that would be addressed under Condition H.

Commissioner Schlotterbeck: Orange Ave. is designated as local?

City Planner Lilley: Yes.

Commissioner Schlotterbeck: Concerned with headlight issues for residents. Has that been addressed?

City Planner Lilley: Driveways are existing. There is no condition to address that.

Commissioner Schlotterbeck: If the use changes and Coffee Bean becomes an In N Out it will really affect traffic. Also has concerns about Lambert. Does this use need 3 access points?  Wants to see more sustainability, streetscape and pedestrian friendly design.

Chair McGrade: Concerns with traffic and architecture. There are no traffic mitigation required for the project in the form of CEQA but cut through traffic is a problem now.

City Attorney Flower: That is something for you to take into account. While it is perfectly acceptable to condition a project to address impacts that the project will create or worsen. You cannot require a new development to correct an existing deficiency.

Chair McGrade: The signage and finishes will come back for review. The Applicant will use a smooth trowel finish.

Commissioner Schlotterbeck: My concern is obstruction of parking spaces next to speaker box adjacent to Orange and feel eliminating those spaces would help.

Chair McGrade:  The property owner can speak, but we are not opening the Public Hearing.

Dwight Manley: If employees parked in those spots it would eliminate the issue. As far as cutting spaces it is already optimized and doesn't feel we should under-park the project.

Commissioner Grosse: Made motion to approve. Vice Chair Willis seconded the motion.

Chair McGrade: Mr. Manley and CVS will continue to work together to address issues related to architecture, circulation and signs.

Dwight Manley: We would agree to that.

City Planner Lilley: To the maker of the motion, that part of the motion was to include the revision to the condition that staff read in earlier as well as those we've been discussing which would include revised Condition A that signs, circulation and finishes would come back to Commission as an Administrative Item.

Chair McGrade: Commissioner Grosse, are you good with that? Affirmed.

Motion passed with a vote of 4-1

AYES:	Commissioner Jim Grosse, Chair James McGrade, Commissioner Pat Fox, Vice Chair Art Willis
NOES:	Commissioner Melanie Schlotterbeck
Passed

9.

CONSIDERATION OF TENTATIVE PARCEL MAP NO. 2016 - 175 A REQUEST TO SUBDIVIDE A 15.69-ACRE SITE WITH EXISTING PARCELS INTO 6 NEW PARCELS AT 404, 428, 430, 436 NORTH BERRY STREET and 423 & 424 BERRY WAY IN THE M-2 GENERAL INDUSTRIAL ZONE. A request by the applicant to continue the item.

ADMINISTRATIVE ITEMS

10.

This item was moved up on the agenda at the request of the Commission. CONSIDERATION OF ADDENDUM NO. 16-01, TENTATIVE PARCEL MAP NO. 2016-178, PRECISE DEVELOPMENT NO. 16-04, CONDITIONAL USE PERMIT NOS. 16-10 AND 16-11 FOR A PROPOSED MIXED USE, IN-FILL DEVELOPMENT INCLUDING 653 RESIDENTIAL APARTMENTS, 5,000 SQUARE FEET OF COMMERCIAL TENANT SPACE AND A 146-ROOM HOTEL LOCATED ON AN APPROXIMATELY THIRTY- ACRE SITE AT THE NORTHWEST AND NORTHEAST CORNERS OF BIRCH STREET AND STATE COLLEGE BOULEVARD.

Associate Planner Star Haro gave the presentation.

City Planner Lilley provided a list of administrative changes to the proposed resolutions as follows:

TPM RESOLUTION

Condition o: remove construction replace with building

Modified to address request by applicant

Condition o1: remove construction replace with building

Modified to address request by applicant

Condition o2: remove construction replace with building. Remove monthly replace with quarterly.

Modified to address request by applicant

Commissioner request to add language. Final sentence “Staff shall submit said report to the Planning Commission.”

Condition 03: remove monthly replace quarterly.

Modified to address request by applicant

Commissioner request to add language. Final sentence “Staff shall submit said report to the Planning Commission.”

PD/CUP RESOLUTION

Condition c: remove Friday replace with Saturday.

Change hours from 8:00 am to 5:00 pm to 7:00 am to 7:00 pm
Correct error from direction provided at the April meeting.

Condition f.1: Add condition “Prior to issuance of a building permit the applicant shall submit an acoustical analysis or equivalent acceptable to the City Planner demonstrating interior noise levels will conform to the standard of 45 dBA CNEL, or a level deemed equal or better by the Building Official. All required noise reduction measures shall be incorporated into building plans in a manner meeting the approval and satisfaction of the Building Official and the City Planner.”

Commissioner request to address concern with noise attenuation.

Condition o7: remove grading and replace with building

Modified to address request by applicant

Condition r. 6: add condition “Include a program and identify location for electric vehicle charging stations.”

To correct an omission from previous Commission direction

Condition x: remove “for Building A and B residential tenant and Hotel guests”.

To refine based on previous Commission direction

Condition M remove weekdays and replace with Monday through Saturday and remove 8:00 am to 5:00 pm and replace with 7:00 am to 7:00 pm

To correct an error from previous Commission direction.

Condition cc. 3. Remove for Building A and B residential tenants. Hotel guests shall be allowed to participate in the bicycle program.

To refine based on previous Commission direction.

Condition dd: remove Friday and replace with Saturday. Remove 8:00 am to 5:00 pm and replace with 7:00 am to 7:00 pm.

To correct an error from previous Commission direction.

Commissioner Fox asked about guest parking and bike lending policy.

Chair McGrade asked the applicant to clarify its request to do a 30/30 finish in public areas and a 20/30 finish in areas that were less visible.

Bhavesh Parikh explained the difference in the two finishes.

City Planner Lilley stated that the wording of the item gives the Commission the flexibility of bringing back finishes to a study session for the Commission to approve.

Chair McGrade expressed his appreciation to Hines for working with the residents and making needed modifications, including setbacks, massing, density and height.

Commissioner Schlotterbeck confirmed she met with residents and encouraged the public to reach out to her. Assured the public that these conditions would be part of the approval process. Thanked the Hines team for meeting with the public in addressing their concerns. She supports the project with the conditions that have been adjusted.

Vice Chair Willis in his site visit felt the height of the building was too high and that the density was too much. But with the work done between Commission, residents and Hines it now feels like the right project.

Commissioner Fox can't say she loves the project but commended Hines and City staff for making adjustments to project from residents concerns. She is pleasantly surprised at the lowered height.

Commissioner Grosse thanked Hines for making modifications to the project and with that he supports the project.

Chair McGrade cares deeply about the City of Brea and looks out for the interests of the residents, entitlements, zoning interests of the developer and balance all of that. With the changes that were made, he will be supporting the project.

Commissioner Schlotterbeck moved to approve with modified conditions. Vice Chair Willis seconded the motion.

Motion passed by a vote of 5-0.

AYES:	Commissioner Jim Grosse, Chair James McGrade, Commissioner Pat Fox, Commissioner Melanie Schlotterbeck, Vice Chair Art Willis
Passed

11.

COMMITTEE REPORTS -

None.

12.

INFORMATIONAL / PROJECT UPDATES

None.

13.

ADJOURNMENT - Chair adjourned the meeting at 9:55 pm.

Print Minutes Return
PLANNING COMMISSION MEETING MINUTES STUDY SESSION June 27, 2017