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  Agenda Item   12.    
City Council Meeting
Meeting Date: 06/20/2017  
FROM: City Manager

Subject:
Annual Measure M (M2) Eligibility Submittal Package For FY 2017-18
RECOMMENDATION
  1. Adopt a Resolution Concerning the Status and Update of the Circulation Element and Mitigation Fee Program; and, Adopting the Local Signal Synchronization Plan and Pavement Management Plan for the Measure M (M2) Program.
  2. Adopt a Resolution Authorizing Submittal of the Measure M2 Eligibility Package to Orange County Transportation Authority (OCTA) to comply with Measure M2 Eligibility Criteria.
BACKGROUND/DISCUSSION
Measure M was a local Orange County tax initiative that levied a half-cent sales tax for the purpose of financing transportation improvements throughout the County.  Since Measure M was implemented in 1991, the City of Brea has benefited in improving its residential and arterial streets from this transportation funding program. 
 
On November 7, 2006, voters approved Renewed Measure M (M2).  M2 is a 30-year, multi-billion dollar program extension of the original Measure M with a new slate of projects and programs planned.  These include improvements to the Orange County freeway system, streets and road network throughout the County, expansion of the Metrolink system, more transit services for seniors and the disabled, as well as funding for the cleanup of roadway storm water runoff.

To maintain its eligibility to receive Measure M2 sales tax revenue, the City is required to submit annual documentation on its transportation related programs to OCTA.  Each year, an updated 7-year Capital Improvement Program ("CIP") is required to be submitted to OCTA regarding M2 type of projects.  Additionally, OCTA requires other submittals annually, biennially, and triennially regarding the City’s programs and projects effecting circulation and transportation, pavement management, and localized traffic synchronization to verify that these elements are in alignment with Measure M2 and countywide plans.   
 
This year’s submittal requires the following documentation:
 
  • 7-Year CIP Budget presented in the OCTA format
  • Circulation Element/ Master Plan of Arterial Highways (MPAH) Consistency *
  • Congestion Management Program
  • Eligibility Checklist
  • Local Signal Synchronization Plan (LSSP) *
  • Maintenance of Effort (MOE) Documentation
  • Mitigation Fee Program *
  • Pavement Management Plan (PMP) *
  • Transit/Non-Motorized Transportation Letter
* = Requires Council Resolution 

 M2 Seven-Year Capital Improvement Program (CIP)
 
The City’s Measure M2 7-Year CIP for Fiscal Years 2017-18 through 2023-24 is a transportation planning and fiscal forecasting document used to guide future programming for transportation Capital Improvement Projects.  The M2 7-Year CIP is consistent with the proposed citywide CIP Budget for Fiscal Year 2017-18.  The submittal of the M2 7-Year CIP does not commit the City to funding the identified improvements.  However, projects must be included in the M2 7-Year CIP to be eligible to receive Measure M2 funding.  This document is updated every year to allow for changes based on City Council priorities.  The City’s 7-Year CIP is approximately $142 Million over this next seven year period.  The M2 CIP document emphasizes projects that improve circulation, mitigate traffic congestion, and maintain the City’s investment in existing transportation infrastructure and pavement (See Resolution - M2 Eligibility).
 
Orange County Master Plan of Arterial Highway (MPAH) Consistency
 
The MPAH was established to provide planning, development, and preservation of a coordinated regional arterial highway network to supplement the countywide freeway system.  To remain eligible for Measure M2 funds, the City’s General Plan Circulation Element must be consistent with the MPAH by maintaining an equivalent number of minimum through lanes on each arterial highway shown on the MPAH map.  The City’s Circulation Element is in full compliance with this requirement.  Biennially, the City must submit a City Council-adopted resolution to OCTA attesting that no unilateral reduction in lanes have been made on any arterials identified in the MPAH. General Plan, adopted August 19, 2003, (Circulation Element) is available on file in the City Clerk’s Office. 
 
Congestion Management Program (CMP)

With the passage of Proposition 111 Gas Tax increase in June 1990, urbanized areas of California were required to adopt a CMP. OCTA was designated as the County’s Congestion Management Agency (CMA), and as such, is responsible for the development, monitoring, and biennial updating of Orange County’s CMP. Orange County’s CMP is a countywide program established in 1992 to support regional mobility and air quality objectives through the effective use of transportation funds, coordinated land use, and development planning practices. Required elements of the County’s CMP include traffic level of service (LOS) standards, performance measures, travel demand assessment methods and strategies, land use analysis programs, and Capital Improvement Programs.

The goals of Orange County’s CMP are to support regional mobility and air quality objectives by reducing traffic congestion; provide a mechanism for coordinating land use and development decisions that support the regional economy; and determine gas tax eligibility. Each jurisdiction must comply with the requirements of the Orange County CMP pursuant to the provisions of the Government Code Section 65089 to be considered eligible for both gas tax revenues and M2 funding.  Staff has completed the required CMP Checklist, which demonstrates compliance with this requirement (See Resolution - M2 Eligibility).
  
Local Signal Synchronization Plan (LSSP)
 
The City’s LSSP is a three-year plan identifying traffic signal synchronization, street routes and traffic signals to be improved, including all elements of the Regional Signal Synchronization Network located within the City.  It includes goals that are consistent with those outlined as part of OCTA’s Regional Traffic Signal Synchronization Master Plan, including signal synchronization across jurisdictions.  An updated plan is required for submittal to OCTA as part of the City’s eligibility documentation.  The City’s LSSP was updated in May 2017 and includes a three-year outlook for Fiscal Year 2017-18 through 2019-20.  Approval of the 2017 LSSP Update is included in Resolution - Circulation, Mitigation Fee, PMP, LSSP, Attachment 2.

Maintenance of Effort (MOE)

The MOE documents the City's programmed expenditures for the upcoming FY 2017-2018 with respect to street and parkway maintenance efforts (See Resolution - M2 Eligibility).

Mitigation Fee Program Concurrence Documentation

Biennially the City must submit a City Council-adopted resolution to OCTA certifying that the City has an existing mitigation fee program that assesses traffic impacts of new development and requires new development to pay a fair share of necessary transportation improvements attributable to the new development.  The resolution reaffirms the City’s existing Mitigation Fee Program.  Traffic Impact Fees update, effective February 4, 2012, is available on file in the City Clerk’s Office. (See Resolution - Circulation, Mitigation Fee, PMP, LSSP, Attachment 3).

Pavement Management Plan (PMP)
 
The City’s PMP outlines the processes in place for the planning, preventative maintenance, and repair of the City’s roadways.  The PMP analyzes pavement life cycles, assesses overall system performance costs, and assists the City in determining pavement maintenance strategies and cost estimates necessary to maintain the City’s roadway network to achieve a weighted average Citywide Pavement Condition Index (PCI) of 75.  An updated PMP report is required to be submitted to OCTA on a biennial basis.  The City’s PMP was updated in April 2017, which shows the City's weighted average PCI of 77.9. The 2017 PMP Update is attached for approval as part of Resolution - Circulation, Mitigation Fee, PMP, LSSP, Attachment 4.
 
FISCAL IMPACT/SUMMARY
Fulfillment of the eligibility requirements for FY 2017-18 will enable the City’s ability to continue receiving M2 funds.  In addition, the City’s annual M2 local jurisdiction apportionment, more commonly referred to as “Fairshare,” is estimated at $954,000 for Fiscal Year 2017-18.  Moreover, this also allows the City to obtain additional funds through the M2 competitive programs.  The recent $5.9 million Right-of-Way acquisition grant approved for the Lambert Road and SR-57 Interchange Project is part of the M2 competitive program.  This action has no fiscal impact to the General Fund.

Annual submittal of Measure M2 eligibility documentation to the Orange County Transportation Authority (OCTA) is required to receive Measure M2 sales tax revenue funds.  The submittal documentation this year requires City Council approval of an updated Measure M2 7-Year CIP and adoption of a Resolution attesting to the consistency of the City’s General Plan Circulation Element with the County Master Plan of Arterial Highways (MPAH), confirming the City’s existing transportation mitigation fee programs, and approval of the City’s updated LSSP and Citywide PMP (See both Resolutions).  Approval of the recommended actions will satisfy these requirements.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by:  Warren Coleman, Senior Management Analyst
Concurrence: Steve Kooyman, P.E., City Engineer; Tony Olmos, P.E. Public Works Director
Attachments
Resolution No. 2017-051
Resolution No. 2017-052

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