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Agenda Item 14.

City Council Meeting

Meeting Date:	06/20/2017
FROM:	City Manager

Subject:

Agreement for Public Safety Software Support with Hexagon Safety and Infrastructure for Computer Aided Dispatch and Records Management Software (CAD/RMS) in the Amount of $118,381

RECOMMENDATION

Approve the Agreement with Hexagon Safety & Infrastructure for a nine month period to provide support services for the City's CAD/RMS system between now and the implementation of the new software solution.

BACKGROUND/DISCUSSION

For the past ten years, the City of Brea has held a maintenance agreement with Hexagon Safety & Infrastructure (Hexagon)(formerly Intergraph Corporation), a CAD/RMS provider that provides support for the dispatching and records management systems for the Police Department. The existing support agreement for this system will be expiring on June 30, 2017. The Police Department has chosen to move to a new state-of-the-art system provided by Spillman Technologies. This new system isn't scheduled to go live until the third or fourth quarter of FY 2017-18. The proposed Hexagon maintenance support agreement will cover the continual operations of the City's 911 dispatching system until the transition to the new system is complete.

Hexagon is the only support provider for this proprietary software. The maintenance support agreement is to ensure coverage of the Police Department's critical software for dispatching 911 emergency calls.

COMMISSION/COMMITTEE RECOMMENDATION

Renewal of the support agreement was reviewed at the June 13, 2017 Finance Committee meeting and recommended for approval.

FISCAL IMPACT/SUMMARY

Based upon the quote received by Hexagon, pricing is as follows: The agreement: 1-YHWL00, for coverage performance period: 7/1/17 through 3/31/18 is $118,381.08. The support cost is accounted for in the FY 2017-18 budget. Funding for this agreement will be charged to the information technology internal service fund.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Anthony Godoy, Management Analyst II
Cliff Flaugher, IT Supervisor
Concurrence: Randy Hornsby, IT Manager

Attachments
Hexagon Quote