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4.
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| Finance Committee |
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| Subject: |
| Contract with All American Asphalt for the Central Avenue and Tamarack Avenue Intersection Improvement, Project 7310, in the amount of $470,823.68 |
| RECOMMENDATION |
| Receive bids, award contract to All American Asphalt in the amount of $470,823.68 and authorize the Public Works Director or his designee to issue Contract Change Orders up to a “not to exceed” amount of 15% of the contract price ($70,624); totaling $541,447.68. |
| BACKGROUND/DISCUSSION |
The Central Avenue and Tamarack Intersection Improvement, Project 7310 (Project) is included in the FY 2016-2017 Capital Improvement Program (CIP). This Project will enhance the flow of traffic along Central Avenue in the westbound direction by adding a dedicated westbound right turn lane at the intersection of Tamarack Avenue. The additional right-of-way needed for this improvement has been previously dedicated at the northeast corner of the intersection.
This Project will widen the north side of Central Avenue east of Tamarack Avenue to provide a dedicated westbound right turn lane. The improvements will include modifying the traffic signal, and reconstruction of sidewalks, curb and gutter, and curb access ramps at the northeast corner of the intersection. In addition, Tamarack Avenue will also be reconstructed north of Central Avenue to approximately 250 feet northerly to provide a proper transition due to the existing steep street grade at Tamarack Avenue. The reconstruction of Tamarack Avenue may require a full or partial street closure during the construction period. The coordination and Right of Entry (ROE) Agreements with several properties are in progress, including the apartment north of the gas station, Shell Gas Station, 7-11 Plaza and the property adjacent to 7-11 Plaza. To date, the apartment north of the gas station has signed the ROE Agreement and the remaining properties are anticipated to sign in the next several weeks. Due to its proximity to Mariposa School, this improvement/street closure is scheduled to be constructed during the school’s summer break.
On May 02, 2017, City Council approved the plans and specifications and authorized staff to advertise and receive bids for construction. On June 05, 2017, four bids were received with the following results:
| 1. |
All American Asphalt |
$470,823.68 |
| 2. |
Hillcrest Contracting |
$475,692.00 |
| 3. |
Palp, Inc. dba Excel Paving |
$494,370.00 |
| 4. |
Beader Construction |
$542,700.00 |
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Engineer's Estimate |
$396,000.00 |
The lowest responsive bidder was All American Asphalt of Corona in the amount of $470,823.68. The company has a valid contractor’s license and has been in the construction business for 48 years. All American Asphalt has successfully recently completed similar projects for the Cities of Newport Beach, Aliso Viejo, and Palos Verdes Estates. They previously worked with the City of Brea and were recently awarded a construction contract for the Kraemer Boulevard and Lambert Road (Phase 3) Pavement Rehabilitation Project 7318, which is anticipated to start late June 2017.
If awarded, the Project is anticipated to start after the 4th of July holiday and expected to be completed in September 2017. Staff is expecting to substantially complete the Project by the end of August with some lane closures in September to complete the Project. Staff has ordered the Traffic Signal poles separate from the construction contract in April 2017 in order to meet the tight schedule for completion and to stay within the expected lead time for the procurement. |
| SUMMARY/FISCAL IMPACT |
The total overall budget was originally estimated at $550,000 including design, construction, and construction engineering in FY 2016/2017 CIP budget. With the current Engineer’s Estimate for construction of $600,000 including contingency, an additional $230,000 has been added to the proposed FY 2017/2018 CIP budget, which was adopted on June 6, 2017. This resulted in the total overall budget of $780,000. The source of funding is from Fund 220 (Gas Tax) and there is no General Fund impact. All American Asphalt’s proposal, with a recommended 15% contingency, is $541,447.68. Based on the detailed budget summary below, there are sufficient funds to fully fund the Project.
| Construction Expenditures |
Amount |
| Design |
$63,000 |
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| Right of Way |
$20,000 |
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| Construction Contract |
$470,824 |
| Contingency (15%) |
$70,624 |
| Sub-Total |
$541,448 |
| Construction Engineering (15%) |
$81,217 |
| Procurement of Traffic Signal Poles |
$6,108 |
| Total Estimated Construction Cost |
$628,773 |
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| Total Estimated Project Cost |
$711,773 |
| Allocated Budget |
$780,000 |
| Probable Funding Balance |
$68,227 |
The Project will widen the north side of Central Avenue east of Tamarack Avenue to construct a dedicated westbound right turn lane to enhance the westbound through traffic on Central Avenue. Staff is requesting that City Council award a contract to All American Asphalt in the amount of $470,823.68 for the construction of the Project and authorize the Public Works Director or his designee to issue Contract Change Orders up to a “not to exceed” amount of 15% of the Contract amount. |
| RESPECTFULLY SUBMITTED |
William Gallardo, City Manager
Prepared by: Raymond Contreras, Assistant Engineer
Concurrence: Steve Kooyman, P.E. City Engineer; Tony Olmos, P.E., Public Works Director |
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