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3.
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| Finance Committee |
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| Subject: |
| Contract with American Integrated Services, Inc. for the Tracks at Brea Segment 4, Project 7873, in the amount of $3,496,432.75 |
| RECOMMENDATION |
- Receive bids;
- Award Contract to the Lowest Responsive Bidder American Integrated Services, Inc. in the amount of $3,496,432.75; and
- Authorize the Public Works Director or his designee to issue Contract Change Orders up to a “not to exceed” amount of 15% of the Contract price
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| BACKGROUND/DISCUSSION |
The Tracks at Brea project has six (6) segments that will convert abandoned railroad rights of way, Orange County Flood Control (OCFC) flood control channels, and City property into a safe and convenient recreation corridor for pedestrians and bicyclists. The Tracks at Brea Project starts from Arovista Park and ends at Valencia Avenue and Nasa Street.
The following is a summary and status of all segments:
- Segment 1 starts at Arovista Park and ends along the OCFC flood channel west of the Downtown. This segment is complete and open to the public.
- Segment 2 continues the trail from Segment 1 along the railroad right of way and ends at Brea Blvd. This segment is under construction and is anticipated to be completed by the Fall of 2017.
- Segment 3 starts at Brea Blvd. and ends at State College Blvd. This segment is open to the public. A restroom and other amenities to this segment are under construction and anticipated to be completed by the Fall of 2017.
- Segment 4 starts at State College Blvd. and ends at Birch Street and is the subject of this staff report.
- Segment 5 starts at Birch Street and ends at Kraemer Blvd (through Birch Hills Golf Course). This segment is complete and is open to the public.
- Segment 6 starts at Kraemer Blvd. and ends at Nasa Street. This segment is under construction and is anticipated to be completed by late summer of 2017.
All segments are expected to be opened to the public by early to middle of 2018.
Segment 4 of The Tracks at Brea, Project 7873 ("Project") begins at State College Boulevard and ends at Birch Street. This segment is 8.37-acres and almost 3/4 of a mile in length. The proposed construction for Segment 4 includes an asphalt bike path and a decomposed granite (DG) pedestrian trail, trail entrances at State College Boulevard and Birch Street, a butterfly garden, benches with decorative trellis, drinking fountain, bike fix-it station, bike rack, landscape and irrigation adjacent to the trails, and bio-swales for water quality purposes. Furthermore, a portion of the Project goes under the 57-Freeway. This portion of the trail will be improved with bollard lighting to assist with nighttime safety concerns.
On March 21, 2017, the City Council approved the plans and specifications, and authorized the City Clerk to advertise and receive bids for the Project.
BID RESULTS
On May 25, 2017, nine bids were received with the following results:
| Bidders |
Bid Amount |
| 1. American Integrated Services, Inc. |
$3,499,191.45 |
| 2. AMPCO Contracting |
$3,562,290.43 |
| 3. Environmental Construction, Inc. |
$3,633,697.41 |
| 4. Horizons Construction |
$3,664,304.61 |
| 5. Los Angeles Engineering, Inc. |
$3,681,844.00 |
| 6. Griffith Company |
$3,763,928.00 |
| 7. Sully-Miller Contracting |
$3,930,375.80 |
| 8. Aramexx Construction |
$4,263,852.76 |
| 9. Access Pacific |
$4,717,922.00 |
*Engineer's Cost Estimate is $3,550,000.00
There was a math error in the lowest bid proposal by American Integrated Services, Inc. ("AIS") in the amount of $2,758.70. The corrected bid amount is $3,496,432.75. AIS is still the lowest responsive bidder and has agreed to the corrected amount. See Attachment “A” for Proposal by AIS.
AIS has a valid contractor’s license and has been in business for 19 years. AIS has successfully completed similar projects for the City of Los Angeles and the Los Angeles Department of Water and Power. Additionally, AIS successfully completed the soil remediation portion of the Tracks at Brea Segment 3 trail.
If awarded, construction could begin in September 2017 and would take approximately seven and one half months to complete or by April 2018. The grants require that the Contract be awarded by June 30, 2017. Therefore, Staff recommends City Council consider awarding the Contract to AIS prior to this date.
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| SUMMARY/FISCAL IMPACT |
A number of state and federal grants have been received for the construction of this segment of The Tracks at Brea. Specifically, funding from Environmental Protection Agency ($409,000), Active Transportation Program ($2,484,000), Bicycle Corridor Improvement ($229,317), Recreational Trails Program ($1,287,000), and Clean Transportation ($284,000) grants totaling $4,693,317 are available for construction of this Project. No impact to the General Fund is anticipated.
| Construction Expenditures |
Amount |
| Contract Amount |
$3,496,432.75 |
| Contingency (15%) |
$524,464.91 |
| Subtotal |
$4,020,897.66 |
| Construction Engineering (15%) |
$603,134.65 |
| Total Construction Cost |
$4,624,032.31 |
| Construction Budget |
$4,693,317.00 |
| Remaining Project Funding Balance |
$69,284.69 |
The Project will continue The Tracks at Brea trail system with a 0.7 mile decomposed granite pedestrian path, a separate striped asphalt bicycle trail, and trail amenities. This is the last segment of the current Tracts at Brea trail system. Therefore, staff is recommending the City Council receive bids, award Contract to the lowest responsible bidder AIS in the amount of $3,496,432.75, and authorize Public Works Director to issue Change Orders up to a "not to exceed" amount of 15% of the Contract amount. |
| RESPECTFULLY SUBMITTED |
William Gallardo, City Manager
Prepared by: Raymond Contreras, Assistant Engineer
Concurrence: Steve Kooyman, City Engineer
Tony Olmos, Public Works Director |
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