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Agenda Item 28.

City Council Meeting

Meeting Date:	06/06/2017
FROM:	City Manager

Subject:

Brea Community Center Landscape Improvements, CIP #7936.

RECOMMENDATION

Receive bids,
Award Contract to Clean Cut Landscape in the amount of $184,017.00, and
Authorize the Public Works Director or his designee to issue Contract Change Orders up to a "not to exceed" amount of 10% of the Contract price.

BACKGROUND/DISCUSSION

Brea Community Center landscape improvements, Project 7936, was approved for construction as part of this year's Capital Improvement Program (CIP) budget. This part of 7936 is located along Madison Avenue south of the Brea Community Center. This project will remove turf and existing plant material, retro-fit existing irrigation systems, install low water use plant material and mulch.

On April 18, 2017, Council approved the plans and specifications and authorized staff to advertised and receive bids for construction. On May 18, 2017, five bids were received with the following results:

1.	Clean Cut Landscape	$184,017.00
2.	Kasa Construction	$227,832.40
3.	Pub Construction Inc.	$235,441.50
4.	Yakar	$245,970.00
5.	Aramexx Construction	$249,928.50
	*Engineer's Estimate*	$211,000.00

The lowest responsible bidder was Clean Cut Landscape of Clovis in the amount of $184,017.00. The company has a valid contractor's license and received excellent reference checks. They successfully completed median landscape improvement projects on State College Boulevard and Brea Boulevard here in the City. Their projects were completed satisfactorily and in a timely manner.

If awarded, the project would commence as soon as possible.

COMMISSION/COMMITTEE RECOMMENDATION

This item was reviewed by the Finance Committee at their meeting on May 30, 2017 and recommended to proceed.

FISCAL IMPACT/SUMMARY

Funding is available in the CIP budget and the total cost of $184,017.00 will be offset by a $25,000 Turf Removal Rebate from Metropolitan Water District.

Project 7936 will remove the existing turf on the slope bordering Madison Avenue installing low water use plant material and mulch. Staff is requesting that Council award a contract to Clean Cut Landscape in the amount of $184,017.00 and authorize the Public Works Director or his designee to issue Contract Change Orders up to a "not to exceed" amount of 10% of the Contract amount.

There are Sufficient Funds in the CIP Budget from Fund 420 (Water) and Fund 182 (FARP - Fixed Asset Replacement Fund).

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Tony Olmos, Director of Public Works

Attachments
Proposal - Clean Cut
Agreement