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Agenda Item 17.

City Council Meeting

Meeting Date:	05/05/2020
FROM:	Bill Gallardo

Subject:

Purchase Orders for Pickup Truck and Tri-Band Radios

RECOMMENDATION

Authorize the Purchasing Agent to issue purchase orders to Motorola for Tri-Band Capable Radios in the amount of $119,315.99 and to National Auto Fleet Group for a pickup truck to tow our rescue all-terrain vehicle (ATV) in the amount of $78,937.78.

BACKGROUND/DISCUSSION

Over the last several years, the "Fire Impact Fee" account has grown significantly due to extensive City growth and modifications. In addition, the impact fees have not been utilized during that same time frame. The Fire Department has identified a couple of areas where service delivery can be improved by appropriating the funds as they were intended. Those areas are:

1. Pickup Truck for Rescue ATV Towing -The new Brea Fire Department Rescue ATV has been providing search and rescue services to the City of Brea for well over a year. It has responded to calls for service for injured citizens in and around the multiple canyons which surround Brea. In addition, the ATV also provides means of wildland fire fuel reconnaissance and management and other logistical support for a wide variety of Fire Department operational needs. In order for the Rescue ATV to perform its duties, it must be transported to a scene via pickup truck and trailer due to California State Law restrictions on ATV highway use. The Fire Department will expand its service delivery capabilities to the community by purchasing a “Code-3” capable utility style pickup truck built to meet the search & rescue mission of the ATV program, primarily rapid emergency response with ATV in tow. The “Sourcewell” master vehicle government contract was used to obtain the $78,937.78 quote, which will be funded by Fire Department impact fees.

2. Tri-Band Radios - Radios currently used by the Brea Fire Department are not operationally competent due to restrictions which prohibit them from communicating on all bandwidths required to communicate with our surrounding agencies. We are obligated to respond with LA County Fire and Orange County Fire Authority regularly to mitigate everything from isolated medical-aid calls to large complex wildfire incidents. In doing so, we must be able to communicate on the 800MHz, UHF system and VHF system. Unfortunately, our apparatus mounted radios only communicate on the 800MHz systems and our portable radios only the 800MHz system and VHF system. Considering the number one reason for Firefighter injury and fatality is related to communication issues, it is imperative we address this issue. In order to solve the ongoing communication issues we are experiencing, we will purchase radios capable of communicating with all of our surrounding agencies for the apparatus and company officers in charge of each crew. Total estimated cost - $119.315.99. The price quoted is in cooperation with the Motorola/Orange County Price Book Agreement referenced on quote.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff's recommendations at their January 28, 2020 meeting and are recommended for City Council approval.

FISCAL IMPACT/SUMMARY

Tri-Band Radios and Rescue ATV pickup truck are being funded by Fire Department Impact Fee Allocations. There is no impact to the City's General Fund.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Chris Nigg, Fire Division Chief
Concurrence:Adam Loeser, Fire Chief

Attachments
PickupTruck Quote
Tri-Band Radio Quote