Budget adjustments are presented to the City Council periodically for review. These adjustments represent the appropriation of items previously approved by the City Council during the fiscal year, or staff recommended adjustments for City Council consideration. The recommended adjustments to the City Operating Budget are listed in Exhibit A. These adjustments are separated by funding source and the accounts are identified as either revenue or expenditure accounts.
At the February 18, 2020 Council Meeting, representatives from the Avalon Bay Communities presented donations to the Brea Fire Department ($50,000), the Brea Police Department ($50,000), and the Brea Senior Center ($75,000). This total adjustment of $175,000 will record the donation received and place these amounts in the designated department's budget to be used for specific projects. The Fire Department intends to use its donation for public education and outreach, CPR and AED training for City staff, and an elementary school's fire safety and explorer programs.
In addition to the Avalon Bay donation, the Fire Department received a $25,000 state grant for public preparedness outreach. Other donations/reimbursements received include: $4,000 from Bridge Energy which will be used to purchase a drone; $8,430 from the Carbon Canyon Safe Council for arunda removal and other miscellaneous expenses; and $3,055 from the Orange County Fire Chiefs' Association for prevention related expenses.
On October 1, 2019, the Community Development Department received approval from the City Council to submit a grant application and receipt of SB 2 Planning Grants Program Funds for the State of California Department of Housing and Community Development. Grant monies received are to be used to update planning documents to accelerate housing production, streamline the approval of housing development, facilitate housing affordability, promote the development of housing, and ensure geographic equity in the distribution and expenditure of allocated funds. On December 30, 2019, the City was notified of a grant award of $160,000.
The Public Works Department is requesting a budget adjustment of $85,181 for street light pole replacements from traffic accidents, decorative street light heads, signal pole repairs, and other street related items above what was budgeted. Staff anticipates $16,000 to be reimbursed from insurance companies for traffic accidents.
Lastly, on December 3, 2019, the City Council authorized the purchase of common stock shares in California Domestic Water Company. The purchase was for 90 shares at $15,250 per share for a total of $1,372,500. This acquisition gives the City the right to purchase more water at the lower cost Common Stock Water Rate and lower the City's annual water supply cost. The annual cost savings will offset cost increases in the City's water system operating costs, including the wholesale cost of water.
For Capital Improvement Project #7954 - Civic Center Security System Improvements, staff is requesting the excess project money of $340,000 to be transferred to the Capital Improvement Project #7955 - Human Resources & Finance Division Office Reconfiguration, also known as the City Space Plan Project. Capital Improvement Project #7955 involves replacing 40 year old workstations on the 3rd floor of the Civic and Cultural Center. As the City continues to navigate through this project, staff is partnering with the design team at People Space to ensure impacted staff will be able to maintain recommended social distances of at least 6 feet within their workspaces. People Space is evaluating the proposed layout and will be recommending solutions to mitigate any challenging areas identified on the floor plan. Solutions may include making minor adjustments to the proposed floor plan, adding additional paneling between staff and high traffic areas, etc. The funding source is the Fixed Asset Replacement Program (182) Fund. Since this is a transfer of funding from one project to another, no additional funding is being requested. |
The City Operating Budget adjustments for the General Fund (110) in Exhibit A, resulted in an increase in revenues of $391,700 and an increase in expenditures of $460,881, for a net General Fund increase in expenditures of $69,181. The City Operating Budget adjustments for all funds resulted in an increase in revenues of $391,700 and an increase in expenditures of $1,877,633 for a net increase in expenditures of $1,485,933.
The Capital Improvement Program Budget adjustment is a change in funding from one capital project to another with no request for additional funding. |