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Agenda Item 14.

City Council Meeting

Meeting Date:	05/05/2020
FROM:	Bill Gallardo

Subject:

Contract for citywide Graffiti Removal Service with Urban Graffiti Enterprises, Inc.

RECOMMENDATION

Award contract to Urban Graffiti Enterprises, Inc. in the amount of $29,400 for a period of one (1) year and
Authorize City Manager to approve up to four (4) (1) year extensions in the amount of $29,400.

BACKGROUND/DISCUSSION

Historically, the City of Brea has used the combined efforts of contract services and City staff to remove graffiti throughout the City. Contract services are used on an on-call basis to remove graffiti from hot-spot locations such as properties that back up to the old railroad tracks, large tags, and areas that require paint matching abilities, chemical graffiti removal, or sand blasting.

In March 2020, a Request for Proposals for the above services was posted to CIPlist.com for graffiti removal companies to submit proposals for graffiti removal services. By going through the process of requesting proposals, the City is able to select a contractor based on technical qualifications, expertise, ability to perform the work in a safe and timely manner, and the ability to respond to as-needed emergency work.

In April 2020, staff received proposals from three graffiti removal companies. The Street Division Superintendent evaluated the three company’s proposals and after a thorough review of the proposals including price information and references, the proposals were ranked as follows:

Urban Graffiti Enterprises, Inc. – 100 sqft. Best match paint cost at $52 per location. Currently provides excellent on-call services for the City for the past 15+ years.
Superior Graffiti Solutions - 100 sqft. Best match paint cost at $95 per location.
Liberty Painting, Inc. – 100 sqft. Best match paint cost at $500 per location.

Urban Graffiti Enterprises, Inc. has also provided an alternative pricing option of a $2,450 per month fixed rate to provide a weekly service of graffiti removal. Their crew will patrol and service the City, completing any pending requests, including emergency same day service for graphic or offensive graffiti removal. The monthly charge is a better alternative than the per-location charge from a financial and labor standpoint.

COMMISSION/COMMITTEE RECOMMENDATION

At the April 28, 2020 Finance Committee meeting, staff clarified that any CPI adjustment would be made based on calendar year and emphasized that no CPI adjustment would be made without City Council approval.

FISCAL IMPACT/SUMMARY

Staff recommends that the Professional Services Agreement be awarded to Urban Graffiti Enterprises, Inc. based on pricing and level of customer service they have provided to the City of Brea. The terms of the PSA include a maximum cost of $29,400 for the first year, with up to four (4) one-year extensions with CPI adjustment capped at 3% annually. The fee schedule in Exhibit A shall not be revised during the term of the Contract (including any extension periods) without prior approval by City’s City Council.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Will Wenz, Maintenance Services Superintendent
Concurrence: Tony Olmos, P.E., Public Works Director

Attachments
Agreement
Pricing
Scope of Work