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Agenda Item 12.

City Council Meeting

Meeting Date:	05/19/2020
FROM:	Bill Gallardo

Subject:

Acceptance of Contract and Notice of Completion for Contract for Dog Park Surfacing Improvements, CIP Project No. 7950

RECOMMENDATION

Accept Project as complete and authorize City Clerk to record Notice of Completion and
Authorize City Clerk to release Payment and Performance Bond upon notification from the Public Works Director or authorized designee

BACKGROUND/DISCUSSION

The City Council awarded a Contract to Three Peaks Corp. on December 3, 2019, in the amount of $488,535 for the Dog Park Surfacing Improvements, CIP Project No. 7950 ("Project"), and approved a construction contract contingency of $48,853 for a total approved construction contract budget of $537,388.

The Project removed existing mow curbs and benches and installed new concrete bands to separate the three new surfaces that included artificial turf, pea gravel and decomposed granite. A total of 37 new trees were installed between the two parks. Other amenities installed were new drinking fountains, benches, boulders, drainage and doggie waste stations. An independent irrigation "wash down" system was installed for the artificial turf areas to allow for automatic disinfecting or anti-bacterial applications.

The total amount of additional work approved on the Project was $40,508.26 using the Time and Materials (T&M) method in lieu of a change order. This T&M amount equates to just under 8.3% of the original Contract amount of $488,535. Some of the changes to the Project are the following:

Drainage in both parks
Additional demolition
Installation of a seat wall in the large dog park

The final Contract amount with Construction Management, Inspection, Geotechnical, City supplied site amenities and the approved T&M is $578,826.26. The improvements have been completed and accepted by the City Engineer pursuant to the approved plans and specifications, and Three Peaks Corp. has complied with the Contract requirements. The following is a summary of Contract costs:

Dog Park Surfacing Improvements. Construction Budget Summary:

Original Construction Contract Amount	$488,535.00
City Supplied Site Amenities	$19,591.00
Approved T & M	$40,508.26
Construction Management/Inspection/Geotechnical	$30,192.00
Final Project Construction Costs	$578,826.26
Approved Project Budget	$595,000.00
Remaining Project Budget	$16,173.74

FISCAL IMPACT/SUMMARY

The final Contract amount for the Project is $578,826.26, which is $16,173.74 under the approved construction budget.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Tony Olmos, Director of Public Works

Attachments
Notice of Completion