Agenda

CLOSED SESSION

5:00 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Hupp called the Closed Session to order at 5:00 p.m., all members were present.

Present:

Hupp, Parker, Marick, Simonoff, Vargas

1.

Public Comment
None.

Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.

2.

Conference with City's Labor Negotiator Pursuant to Government Code Section §54957.6 and the Brea City Employees' Association (BCEA) - Mario E. Maldonado, Negotiator

STUDY SESSION

5:15 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Hupp called the Study Session to order at 5:15 p.m., all members were present.

3.

Public Comment
None.

4.

Clarify Regular Meeting Topics
Mayor Hupp announced that the Superblock I Parking Structure Elevators Item will be moved to the first item of business and the Proposed Fiscal Year 2017-18 Operating and Seven-Year Capital Improvement Program Budgets will be presented immediately after.

DISCUSSION ITEMS

5.

Superblock I Parking Structure Elevators
City Engineer Kooyman stated that the contractor specified the elevator structure can only be metal or steel; discussed glass elevator costs, timeframes for fabrication, design, and installation of glass elevators.

Council Member Marick expressed concern with the installation of glass elevators and noted that such an expenditure should be discussed at a General Session meeting.

In response to Council questions, City Engineer Kooyman and Public Works Director Olmos clarified that Line Item 32 of the elevator proposal included information on the elevators and the office space and indicated that there are three (3) options that can be presented to Council, which are: to have two (2) glass elevators, one (1) elevator with glass and one (1) elevator with Concrete Masonry Units (CMU), or only one (1) elevator, which would be glass.

Mayor Hupp directed staff to bring more design and cost information to Council at the next General Session. Council Member Vargas directed staff to provide the first elevator proposal to him.

6.

Proposed Fiscal Year 2017-18 Operating and Seven-Year Capital Improvement Program Budgets
Assistant City Manager/Community Services Director Emeterio explained the process for creating the budget and recognized staff for their contribution to the completion of the budget.

Administrative Services Director Russell and City Engineer Kooyman presented a PowerPoint that included: FY 2017-18 budget process, work to date, new and different, top priorities, agenda for budget workshop with City Council, economic outlook, sales tax trends, sales tax forecasting, Calpers facts, Calpers active vs. retirees, projected change in PERS costs, general fund revenues, budget assumptions, five year projections with decision packages; CIP budget goals, CIP categories, significant projects completed, significant projects under/going into construction, projects under/going into design, new projects, FY 2017-18 summary of expenditures by fund, and 2017-18 CIP projects with proposed FARP funding.

In response to Council questions, staff noted that the fund balance is adjusted according to the recommended expenditures; indicated that staff is actively researching grant funds for unmanned aerial systems; stated that agreements with Homeland Security and the Federal Bureau of Alcohol, Tobacco, and Firearms (ATF) are in effect; added that the current permitting system is not an integrated software package stating that an electronic plan review software will incur additional costs, discussed that an additional module can be evaluated and considered in the future; clarified that some of the funding from the newgas tax may be for maintenance of roads and some may be assigned for competitive project funding; discussed the widening of Brea Canyon, reclaimed water projects, and interchangeable message signs; and stated that the money allocated in PERS accounts and its' earned interest are available to pay pension costs, which Council can consider as a future option.

REPORTS

7.

Council Member Report
Council Member Marick reported that she attended the OC Library Advisory Board meeting and has joined several of their committees.

GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL
Mayor Hupp called the meeting to order at 7:01 p.m., all members were present.

8.

Pledge of Allegiance
Brea Girl Scout Troop 2628 led the Pledge of Allegiance.

9.

Invocation
Pastor Daniel Mendoza, Celebration Worship Center, delivered the invocation.

10.

Proclamation
Mayor Hupp proclaimed May 2017 as Older Americans Month in the City of Brea and presented a proclamation to Jim Sims and the Senior Center Leadership Council.

11.

Brea Envisions Committee Update
Sean Thomas provided the Brea Envisions Committee Update.

12.

Centennial Committee Update
Holli Kittleson and Choha Kim provided the Centennial Committee Update.

13.

Report - Prior Study Session
City Manager Gallardo provided the Prior Study Session report.

14.

Community Announcements
Council Member Vargas announced that "You're my Superhero!" Brea’s next father-daughter dance, is on Friday, June 16. Superhero tickets are now on sale and sell out quickly. The event is at the Brea Community Center from 6:30 until 9:00 p.m. and includes dinner. Buy your tickets at the front counter. He also announced that there’s always something entertaining at the Curtis Theatre. An Evening of Latin Jazz featuring Cuba L.A., welcomes Summer Saturday, June 10 at 8:00 p.m. The evening begins at 7 p.m. with a reception on the Arts Plaza at the Brea Civic & Cultural Center. A limited number of tickets are still available to this almost sold-out concert. Lastly, he announced that for all of Brea’s future stars, registration is open for Brea’s Family Theatre’s Production of “Disney’s The Little Mermaid” presented by Stagelight Productions and the City of Brea, which is being staged this July. Please visit CurtisTheatre.com for more information on both of these events.

Mayor Pro Tem Parker announced that, along with agencies across the nation, the Brea Police Department is recognizing National Police Week, May 14-May 20. He also announced that on May 15, Police Chief Jack Conklin presided over a ceremony marking the National Peace Officers Memorial Day. The ceremony honored all law enforcement officers who have lost their lives in the line of duty. In particular, the Brea Police Department honored Officer Danny Valenzuela and Detective Terry Finch, who died serving the Brea Community over 20 years ago. Five (5) of our officers attended the California State Police Officer Memorial Remembrance Ceremonies held earlier this month in Sacramento.

15.

Matters from the Audience
Jeff Lourterneau expressed concern about City Treasurer Rios.

Sean Thomas stated that he encouraged youth to attend and participate in Council meetings, thanked the City of Brea's leadership, and suggested that improvements to the Brea Skate Park would benefit the community's youth.

Keith Fullington expressed concern about residents scolding each other.

Heidi Gallegos thanked Council for acknowledging Brea businesses, shared updates on the Brea Chamber of Commerce, and invited everyone to the State of the City at the Embassy Suites Hotel on June 29th and the "Taste of Brea" event on May 25th.

16.

Response to Public Inquiries - Mayor / City Manager
Assistant City Manager/Community Services Director Emeterio provided an update on the Brea Skate Park improvements.

PUBLIC HEARINGS - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.

17.

City of Brea Sewer System Management Plan 2016
City Engineer Kooyman presented a PowerPoint that included the 2016 sewer system management plan history, goals, elements, capacity evaluation, capital improvement, sewer maintenance organization, update and revisions, and recommendations.

Mayor Hupp opened the public hearing.

Hearing no testimony, Mayor Hupp closed the public hearing.

Motion was made by Mayor Pro Tem Parker, seconded by Council Member Vargas to Adopt Resolution No. 2017-032 Approving the City of Brea 2016 Sewer System Management Plan.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

18.

Public Hearing to Consider Levying an Assessment for Landscape and Lighting Maintenance Districts (LLMDs) #1, 2, 3, 4, 5, 6 and 7 for Fiscal Year (FY) 2017-2018
Maintenance Services Superintendent Bowlus provided background information on the Assessments for Landscape and Lighting Maintenance Districts (LLMDs) #1, 2, 3, 4, 5, 6 and 7 for Fiscal Year (FY) 2017-2018.

Mayor Hupp opened the public hearing.

Hearing no testimony, Mayor Hupp closed the public hearing.

Motion was made by Council Member Simonoff, seconded by Council Member Vargas to Adopt Resolution Nos. 2017-033 through 2017-039, Levying Assessments for Fiscal Year 2017-2018 after Receiving Testimony at the Public Hearing on May 16, 2017.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during " Matters from the Audience."

19.

Senior Mobility Program Vehicle Purchase
Community Services Specialist Gormsen and Community Services Coordinator Sheldon presented a PowerPoint that included the background of the Senior Mobility Program, purchase information, and fiscal impact of the program.

Motion was made by Council Member Simonoff, seconded by Council Member Marick to Approve the Purchase of a Federally Funded Senior Mobility Program Vehicle to Expand Senior Transportation Services.

AYES:	Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonoff, Council Member Vargas
Passed

20.

Water Rates Effective July 1, 2017
Received and Filed.

CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT

21.

May 1, 2017 City Council Special Meeting Minutes
The City Council Approved the May 1, 2017 City Council Special Meeting Minutes.