At the January 15, 2019 City Council Meeting, the City Council amended its Code of Conduct regarding the protocol for City Council Member requests for future meeting agenda items. As a result of this revision, the City Council Code of Conduct allows an item to be placed on the agenda of a future meeting at the request of at least two City Council Members. Agenda item requests may be made during City Council Study Session Meetings, under the agenda section titled "Council Member Reports/Requests".
 
Subsequently, at the March 5, 2019 City Council Study Session Meeting, City Council discussed if there should be an opportunity for Council to make future agenda requests during the General Session portion of the meeting. Staff proposed three options for City Council consideration, and "Option 1" was selected, which adds an opportunity for City Council to make future agenda item requests during General Session. In addition to Study Session requests, agenda items may be requested prior to adjournment during the "Council Requests" section of the General Session Meeting. Requests made during this section would mirror the same protocol currently in place for City Council Study Session agenda requests. In sum, this allows the City Council to make agenda item requests at both the Study Session and General Session portions of City Council Meetings.

Additionally, the proposed version contains clarifying language of the Mayor and Mayor Pro Tem's authority to determine which type of meeting (regular or special) and type of session (closed, study, or general) future agenda items will be considered.
 
The City Council Code of Conduct contains a section titled, "Policies and Protocol Related to Conduct", that explains agenda item request procedures. Current and proposed procedures are listed as follows: Current Procedures:
 
AGENDA ITEMS
 
The Mayor and Mayor Pro Tem, in consultation with the City Manager, shall determine agenda items for City Council Meetings. However, to ensure all Council Member views are represented, study session agendas contain a section titled "Council Member Reports/Requests". In addition to their reports, this portion of the meeting allows any Council Member to request an agenda item for a future meeting, and allows the City Council to have a short discussion on the request (but not on the substance of the item). Any request must include an explanation of the issue and the goal of the proposed Council discussion. If at least one other Council Member indicates support for the request at that time, then the item shall be placed on a future agenda. Upon support for the request, the Council will provide direction to staff on information that is desired to be presented when the item is placed on a future agenda. Additionally, with the advice of the City Manager and City Attorney, the Council will provide direction to staff on the type of meeting (regular or special) and the type of session (closed, study, or general) at which the item will be considered. The Mayor and Mayor Pro Tern shall schedule the item no later than 45 days following the request, unless the Council Member who requested the item consents to it being placed on the agenda of a later meeting.

Proposed Procedures: 

AGENDA ITEMS
 
The Mayor and Mayor Pro Tem, in consultation with the City Manager, shall determine agenda items for City Council Meetings. However, to ensure all Council Member views are represented, study session agendas contain a section titled “Council Member Reports/ Requests” and general session agendas contain a section titled “Council Requests”. These portions of the meeting allow any Council Member to request an agenda item for a future meeting, and allow the City Council to have a short discussion on the request (but not on the substance of the item). Any request must include an explanation of the issue and the goal of the proposed Council discussion. If at least one other Council Member indicates support for the request at that time, then the item shall be placed on a future agenda. Upon support for the request, the Council will provide direction to staff on information that is desired to be presented when the item is placed on a future agenda.  The Mayor and Mayor Pro Tem shall schedule the item no later than 45 days following the request, unless the Council Member who requested the item consents to it being placed on the agenda of a later meeting.  Additionally, with the advice of the City Manager and City Attorney, the Mayor and Mayor Pro Tem will determine the type of meeting (regular or special) and the type of session (closed, study, or general) at which the item will be considered.

The revised section of the City Council Code of Conduct, along with a redline version showing the changes, are attached.