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Agenda Item 16.

City Council Meeting

Meeting Date:	04/03/2018
FROM:	Bill Gallardo

Subject:

Purchase of Ammunition for Law Enforcement Activities

RECOMMENDATION

Authorize the Purchasing Agent to issue purchase orders to Dooley Enterprises, Inc. for law enforcement ammunition purchases in an aggregate amount not to exceed available budget appropriations for each fiscal year in which they occur.

BACKGROUND/DISCUSSION

The Brea Police Department has standardized on Winchester and Winchester Ranger brand ammunition in its law enforcement activities, including daily use target practice, firearms training, and range qualifications for each officer. The Winchester Ranger brand is specifically manufactured for the exclusive use by law enforcement entities; other Winchester ammunition (used for target practice and training) is available commercially to the public. The Brea Police Department’s current Range Staff has extensive experience with Winchester ammunition; have conducted and/or witnessed dozens of tests; and any move from Winchester ammunition would necessitate extensive research and additional expense. Winchester ammunition has been selected because it is the most suitable for the many makes and models of handguns used by the Police Department.

Winchester has named Dooley Enterprises in Anaheim, California as the sole authorized distributor for Winchester law enforcement ammunition for Alaska, Arizona, California, Hawaii, Nevada, Oregon, and Washington. Also, Winchester is the only law enforcement ammunition kept in stock by a local distributor, which helps to eliminate the need for costly shipping and insurance costs, as ammunition is quite heavy and hazardous to ship.

Purchasing was able to obtain an additional approximate 2.2% discount from the most recent pricing offered by Dooley's. Based on the new law enforcement agency prices, which average 44.5% below the list price, and the Police Department's estimated annual quantities, the annual cost is projected to be about $42,386. Price increases will be limited to documented price increases by the manufacturer less the applicable law enforcement discount. In addition to the Winchester brand, the Police Department's SWAT division purchases other brands of specialized ammunition consistent with other law enforcement agencies. By using the same local distributor, Dooley's Inc., the City would be able to save the shipping and insurance costs referred to previously.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff's recommendation at their March 27, 2018 meeting and it was recommended for City Council approval.

FISCAL IMPACT/SUMMARY

Since Dooley's is the only authorized distributor for Winchester law enforcement ammunition in California; can provide the required ammunition; has a local distribution point; and has offered its law enforcement agency pricing to Brea, staff recommends authorizing the Purchasing Agent to issue as-needed purchase orders based on available budget appropriations for each fiscal year in which they occur.

The Fiscal Year 2017-18 budget has sufficient funding available in the Police Department's Firearms Qualifications and Firearms Materials & Supplies accounts (110-21-2131-4382, 2131-4383, and 2134-4383).

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Neil Groom, Procurement and Contracts Administrator
Concurrence: John Burks, Police Captain; Cindy Russell, Administrative Services Director

Attachments
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Sole Source Letter