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Agenda Item 25.

City Council Meeting

Meeting Date:	04/18/2017
FROM:	City Manager

Subject:

Purchase of Pursuit Light Bars and Sirens for Seventeen Police Vehicles

RECOMMENDATION

Accept bids and authorize the purchase from the responsive low bidder, HI Standard Automotive, LLC in the amount of $44,589.95.

BACKGROUND/DISCUSSION

The current light bars and siren controllers are outdated and are no longer supported by the manufacturer. This request is intended to replace 17 light bars and siren controllers that are over ten years old on current police patrol cars.

The Purchasing Division endeavors to find quality equipment that meets the needs, standards, and expectations of the City, while at the same time providing equal opportunity for vendors to submit bids. As such, a formal bidding procedure was conducted. Brea Municipal Code (BMC) Section 3.24.100 Formal Bidding Procedure states, "All purchases of supplies, services, leases, equipment...value greater than the stated purchasing policy limits shall be based on competitive sealed written bids, with the lowest or highest responsible bidder as the case may be, pursuant to the procedure hereinafter prescribed."

Bids received have been reviewed and evaluated and it is recommended that the City award this bid to the lowest responsive bidder, HI Standard Automotive, LLC. As a reference, please find attached the advertised Notice Inviting Bids along with the bid provided by HI Standard Automotive, LLC.

Below is a summary of all the bids received:

DEALER	BID PRICE	DISCOUNT	TOTAL BID PRICE	AVAILABLE
HI Standard Automotive, LLC	$45,040.35	($450.40) 1% Net 20	$44,589.95	25-30 days
Johnson Equipment Co.	$44,920.92		$44,920.92	10-20 days
Advanced Vehicle Products	$50,016.01		$50,016.01	60 days

HI Standard Automotive, LLC is a local vendor located in Orange County that provides quality equipment, excellent customer service and stands behind their warranties. The City of Brea has also been a long time customer as they currently retrofit the City's new police patrol vehicles.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff’s recommendation at their April 11, 2017 meeting and recommended to proceed.

FISCAL IMPACT/SUMMARY

The FY 2016-17 Operating Budget for the Equipment Maintenance Division of the Public Works Department budgeted $60,000 for the purchase of this equipment. The total cost to purchase the Pursuit Light Bars and Siren Amplifiers is $44,589.95 and there is sufficient funding in the current budget (480-51-5161-4641) for this purchase.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Verenice Ramirez, Buyer II
Concurrence: Cindy Russell, Administrative Services Director

Attachments
Notice Inviting Bid
HI Standard Automotive, LLC Bid