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Agenda Item 22.
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| City Council Meeting |
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| Subject: |
| All American Asphalt for Kraemer Boulevard and Lambert Road (Phase 3) Pavement Rehabilitation, Project 7318 in the amount of $2,011,118. |
| RECOMMENDATION |
| Receive bids, award contract to All American Asphalt in the amount of $2,011,118, and authorize the Public Works Director or his designee to issue Contract Change Orders up to a “not to exceed” amount of 10% of the contract price. |
| BACKGROUND/DISCUSSION |
The Kraemer Boulevard and Lambert Road (Phase 3) Rehabilitation, Project 7318 (Project), is included in this year’s Capital Improvement Program (CIP). The Project will rehabilitate the pavement in the following areas:
- Kraemer Boulevard Rehabilitation Segment – this segment will rehabilitate Kraemer Boulevard from Lambert Road to Golden Avenue. The segment length is approximately 1.35 miles, and extends beyond the City of Brea south city limits to the cities of Fullerton and Placentia. All work will be done within the street right-of-way. The proposed improvements include cold milling the existing pavement sections, resurfacing, removal and replacement of any failed pavement sections; utility cover adjustments; replacing damaged and/or uplifted sidewalk, curb and gutter; reconstruction of ramps for ADA compliance, traffic lane striping and markings. Some of the improvements will also be completed within street portions located in the cities of Fullerton and Placentia. Cooperative Agreements with both cities have been executed.
- Lambert Road Rehabilitation Phase 3 Segment – this segment will be completed in two street areas, with area 1 rehabilitating Lambert Road from Delta Avenue to west city limit (project length of approximately 0.5 miles; and area 2 rehabilitating Lambert Road from Wildcat Way to the east city limit (segment length of approximately 1.2 miles). All work will be done within the street right-of-way. The proposed improvements for both areas include cold milling the existing pavement sections, resurfacing, removal and replacement of any failed pavement sections; utility cover adjustments; replacing damaged and/or uplifted sidewalk, curb and gutter; reconstruction of ramps for ADA compliance, traffic lane striping and markings.
On February 7, 2017, City Council approved the plans and specifications and authorized staff to advertise and receive bids for construction. On March 21, 2017, seven bids were received with the following results:
| 1. |
All American Asphalt |
$2,011,118.00 |
| 2. |
R.J. Noble Company |
$2,143,686.28 |
| 3. |
Palp dba Excel Paving Company |
$2,224,987.15 |
| 4. |
Gentry Brothers, Inc. |
$2.284.165.59 |
| 5. |
Griffith Company |
$2,288,792.14 |
| 6. |
Hardy & Harper |
$2,424,000.00 |
| 7. |
Sully Miller Contracting |
$2,432,000.00 |
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Engineer’s Estimate |
$2,318,581.35 |
The lowest responsive bidder was All American Asphalt of Corona in the amount of $2,011,118. The company has a valid contractor’s license and has been in the construction business for 48 years. All American Asphalt has successfully completed similar projects for the City of Brea and many other cities in Southern California. References received were above satisfactory. Their projects were completed either on time or ahead of schedule.
If awarded, the Project could start in late May or early June 2017. Because a portion of the projects are within the Brea Olinda High School and Tuffree Middle School (Placentia), the intent is complete the improvements within the schools during the school summer break. However, several environmental provisions have been placed on the Project from Caltrans, which could effect the Contractor's schedule. Therefore, these schools may still be slightly impacted. Some of the environmental provisions include:
- Construction activity should be scheduled outside of the birds nesting season (February 15 to August 31). This constraint applies on two locations, which are both by the two aforementioned schools (vacant land on the northeast corner of Lambert Road at Wildcat Way and at Tri-City Park).
If the bird survey results come back negative (no bird nesting present) during the school summer break, we would allow the construction activities to commence within the aforementioned schools.
Staff will coordinate with the school districts and inform affected businesses prior to start of construction. This project could take approximately four months to complete by late September or early October 2017. |
| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff’s recommendation at their April 11, 2017 meeting and recommended to proceed. |
| FISCAL IMPACT/SUMMARY |
The total approved budget for this project is $2,680,000 with funding coming from Federal Grant ($1,000,000), Measure M ($1,371,000), Sewer Fund ($36,000), Water Fund ($90,000), Urban Runoff ($54,000) and $129,000 from the Cities of Fullerton and Placentia. In October 2016, staff applied for another grant through the California Department of Resources (CDR) Recycling and Recovery for Rubberized Pavement Grant Program in the amount of $158,350. Staff recently received an award notification for this grant from CDR, which will be used to reduce Measure M funds allocated for this Project. Therefore, there is no General Fund impact. Below is a detailed budget summary:
| Construction Expenditures |
Amount |
| Construction Contract |
$2,011,118 |
| Contingency (10%) |
$201,112 |
| Sub-Total |
$2,212,230 |
| Construction Engineering (10%) |
$221,223 |
| Total Estimated Construction Cost |
$2,433,453 |
| Allocated Budget |
$2,680,000 |
| Remaining Funding Balance |
$246,547 |
The Project will rehabilitate Kraemer Boulevard from Lambert Road to Golden Avenue and Lambert Road from Delta Avenue to west City Limit and from Wildcat Way to east City Limit. Staff is requesting that City Council award a contract to All American Asphalt in the amount of $2,011,118 for the construction of the Project and authorize the Public Works Director or his designee to issue Contract Change Orders up to a “not to exceed” amount of 10% of the Contract amount. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Raymond Contreras, Assistant Engineer
Concurrence: Steve Kooyman, P.E. City Engineer; Tony Olmos, P.E., Public Works Director
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