| Approval and Receipt of the Annual Engineer's Report for Landscape and Lighting Maintenance Districts #1, 2, 3, 4, 5, 6, and 7 and adopt the Resolutions of Intent to set a Public Hearing for each District on May 16, 2017, at 7:00 p.m. |
As called for in the Landscape and Lighting Act of 1972, a yearly assessment is to be made for each Maintenance District. For Council reference, the Districts are located on attached map (Exhibit A). The estimated assessments for the 2017-2018 fiscal year as detailed in the Engineer's Report are as follows:
Maintenance
District |
2016-2017
Assment
?per lot per
year
|
2017-2018
Assessment
per lot per
year |
Change in
Assessment
per lot per year |
%
Change |
| M.D. #1 |
$543.00 |
$543.00 |
0 |
0%
Change |
| M.D. #2 |
$18.50 |
$18.50 |
0 |
0%
Change |
| M.D. #3 |
$449.49 |
$459.83 |
$10.34 |
2.3%
Change |
| M.D. #4 |
$12.00 |
$12.00 |
0 |
0%
Change |
| M.D. #5 |
$786.54 |
$836.09 |
$49.55 |
6.3%
Change |
| M.D. #6 |
$1,350.00 |
$1,350.00 |
0 |
0%
Change |
| M.D. #7 |
$282.66 |
$288.03 |
$5.37 |
1.9%
Change |
Maintenance District #1 (American National - 103 Parcels) - On March 1, 2017 staff held a general meeting with the homeowners of this District. Residents representing six parcels chose to attend. The total estimated costs for FY 17-18 are $64,005. The total annual assessment amount for this District is currently $55,929. No change is recommended for fiscal year 2017-18. This will require the expenditure of $8,076 from the District's reserve fund. The annual assessment will remain at $543 per parcel per year. Current fund reserves are $17,225 which are 27% of the operational budget.
Maintenance District #2 (Baldwin - 297 Parcels) - The assessment for this District is for theme street lighting maintenance only. The Homeowners' Association maintains the common landscaped areas. Staff held a general meeting on February 25, 2017, to discuss the coming year's budget. Residents representing one parcel chose to attend. The total estimated costs for FY 17-18 will be $5,620. The total annual assessment for this District is currently $5,495. No change is recommended in this amount during fiscal year 2017-18. This will require the expenditure of $125.00 from the District's reserve fund. The annual assessment will remain at $18.50 per parcel per year. Current fund reserves are $37,768 which are 672% of the operational budget.
Maintenance District #3 (Eagle Development - 188 Parcels) - Staff held a general meeting for the homeowners on February 25, 2017. Residents representing ten parcels chose to attend. Staff updated residents on repairs to the eagle statue. The total estimated costs for FY 17-18 are $148,841. The total annual assessment for this District is $84,504 or $449.49 per parcel per year the maximum allowable assessment for FY 2015-2016. Residents in attendance directed staff to increase the assessment by a percentage that reflects an approximate $10 per parcel per year increase to help build reserves to pay for needed improvements. The recommended assessment would increase by 2.3% to $86,478 or $459.83 per parcel per year, an increase of $10.34 per parcel per year. Current fund reserves are $112,471 which are 75% of the operational budget.
Maintenance District #4 (Ponderosa - 230 parcels) - The assessment for this District is for theme street lighting maintenance only. The Homeowners' Association maintains the common landscaped areas. Staff held a general meeting on February 25, 2017, to discuss the coming year's budget. No homeowners attended. The total estimated costs for FY 17-18 are $1,895. No change is recommended in the annual assessment for this District during fiscal year 2017-18. The annual assessment will remain at $12 per parcel per year. Current fund reserves are $17,330 which is 914% of the operational budget .
Maintenance District #5 (Konweiser - 113 Parcels) - On February 28, 2017, staff held a general meeting for the homeowners to discuss the coming year's budget and any concerns regarding maintenance of the common areas. Residents representing three parcels chose to attend. The residents in attendance were interested in building reserves for future capital improvement needs, including landscape improvements in the District. The total estimated costs for FY 17-18 are $98,697. The total annual assessment for this District is $88,877, or $786.54 per parcel per year, the maximum allowable assessment for FY 2007-2008. Residents in attendance directed staff to increase the assessment by a percentage that reflects an approximate $50 per parcel per year increase to help build reserves to pay for improvements. The recommended assessment would increase by 6.3% to $94,476 or $836.09 per parcel per year, an increase of $49.55 per parcel per year. The total annual assessment for this District is $88,877. Current fund reserves are $65,582 which are 66% of the operational budget.
Maintenance District #6 (Schmid Development - 135 Parcels) - This District is the largest of the seven Districts. It consists of 16 acres of common landscaped areas. Staff held a general meeting on February 28, 2017 to discuss the coming year's budget and assessment. Homeowners representing four parcels chose to attend. Residents and staff discussed an assessment increase to keep pace with increasing maintenance costs. The residents wanted the proposed increase discussed in the FY 18-19 annual budget meeting letter and requested staff continue lowering the tall hedges in the District. The total estimated costs for FY 17-18 are $191,091. The total annual assessment amount for this District is $182,250. No change is recommended in this amount during fiscal year 2017-18. This will require the expenditure of $8,841 from the District's reserve fund. The annual assessment will remain at $1,350 per parcel per year for operations. Current fund reserves are $84,056, which are 47% of the operational budget.
Maintenance District #7 (Baywood Development - 96 Parcels) - Staff held a general meeting on March 1, 2017, to discuss the coming year's budget and assessment. Residents representing two parcels chose to attend. The meeting was held to solicit input into the assessment process. The total estimated costs for FY 17-18 are $29,615. The current annual assessment for this District is $27,135 or $282.66 per parcel per year, which was the maximum allowable assessment for FY 2015-2016. Due to declining reserves, an increase is recommended for the fiscal year 17-18 equal to the CPI increase for the previous calendar year periods of 1.9%. The recommended annual assessment would be $27,650, or $288.03 per parcel per year, an increase of $5.37 per parcel per year. Current fund reserves are $7,400 which are 24% of the operational budget. |
There will be no impact to the General Fund by this action. All funding for the maintenance of the Districts is provided for by separate assessments. In addition, the Districts' reimburse the General Fund for staff time.
As called for in the Landscape and Lighting Act of 1972, a yearly assessment is to be made for each Maintenance District. Staff held general meetings with the homeowners during the week and on a Saturday this year to discuss the coming year's budget and improvement projects. It is recommended that the Engineer's Report be accepted for the Landscape and Lighting Districts #1, 2, 3, 4, 5, 6 and 7 and that a Resolution of Intent be adopted setting a Public Hearing for each District on May 16, 2017, at 7:00 p.m. |