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Agenda Item 18.

City Council Meeting

Meeting Date:	04/18/2017
FROM:	City Manager

Subject:

Purchase of Shade Structure from USA Shade and Fabric Structures and Authorize In-plant Inspections for Laurel Elementary Magnet School/Lagos de Moreno Park Upgrades in the amount of $ 28,452.54

RECOMMENDATION

Approve Purchase and Authorize Inspection Services.

BACKGROUND/DISCUSSION

In December of 2015, City Council authorized the preparation of construction documents for upgrades to the Laurel Elementary Magnet School Playground/Lagos de Moreno Park. The upgrades include playgrounds, benches, swings and a 30' x 30' shade structure between the playgrounds.

Staff decided on USA Shade and Fabric Structures because certain shade models have been pre-approved by the Division of State Architect (DSA), which streamlines the plan review process for manufacturing and structure information. USA Shade products are also installed in the Art Garden, Community Center Tot Lot and at the Sports Park.

The shade structure purchase will be made through National Joint Powers Alliance (NJPA), which offers discounts to member Agencies. The total purchase price reflects a $528.51 discount as a NJPA member. The DSA requires in-plant welding inspections during the manufacturing process which will take place in Dallas, Texas. The general contractor will be responsible to coordinate delivery with USA Shade.

COMMISSION/COMMITTEE RECOMMENDATION

This item was reviewed at the April 11, 2017 Finance Committee and recommended to proceed.

FISCAL IMPACT/SUMMARY

Staff recommends purchasing the shade structure through USA Shade and Fabric Structures for Laurel Elementary Magnet School/Lagos de Moreno Park through NJPA at a total structure cost of $24,452.54. The in-plant inspections are estimated to not exceed $4,000 for a total of $28,452.54. Funding is available in the CIP budget.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Tony Olmos, Director of Public Works