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Agenda Item 21.

City Council Meeting

Meeting Date:

04/18/2017

Subject:

Plans and Specifications for Landscape Improvements at the Brea Community Center on Madison Ave., Project 7936.

RECOMMENDATION

Approve Plans and Specifications and Authorize City Clerk to advertise and receive bids.

BACKGROUND/DISCUSSION

Landscape Improvements at Community Facilities, Project 7936, was approved as part of this year's Capital Improvement Program (CIP) budget. Landscape Improvements at the Brea Community Center, one of the projects under #7936, will replace the existing turf with low water plant material on the slope that borders Madison Avenue, south of the Brea Community Center. In addition to the new plant material, irrigation systems will be retrofitted and mulch installed.

Prior to posting this project for bids, staff applied for and received a Turf Removal Rebate from Metropolitan Water District for $25,000. With the rebate approved, the project was posted on CIPList.com for bids on March 2, 2017, with an Engineer's Estimate of $160,000. On March 20, 2017, four bids were received that all exceeded the maximum informal bidding award amount of $187,500. The low bid was $211,318. All bids were rejected, and staff is seeking authorization to bid the project formally. Additionally, staff has reached out to Metropolitan Water District for an extension on the project timing to ensure we don't lose the Turf Removal Rebate which is acceptable to them.

FISCAL IMPACT/SUMMARY

The new Engineer's Estimate for the Project is $211,000. Funds are available in the CIP budget and any bids received will be offset by a $25,000 Turf Removal Rebate from Metropolitan Water District.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Tony Olmos, Public Works Director

Attachments
Plans
Specifications