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Agenda Item 23.

City Council Meeting

Meeting Date:

04/18/2017

Subject:

Laurel Elementary Magnet School/Lagos de Moreno Park Upgrades, Project 7929

RECOMMENDATION

Approve Plans and Specifications and Authorize City Clerk to advertise and receive bids.

BACKGROUND/DISCUSSION

The Laurel Elementary Magnet School/Lagos de Moreno Park Upgrades were identified as a City Council priority in early 2015. A working concept was developed from input from the School District, Parks Recreation and Human Services Commission, staff, Mom's Clubs and residents. The concept was used to prepare a rough estimate of cost for the upgrades. In December of 2015, City Council authorized the preparation of construction documents for the project.

Design of the project was completed in late 2016. The final design provides ADA access from three locations, a new restroom building, two new playgrounds with swings, three ball walls, tether ball courts, picnic tables and benches throughout the area. The finalized plans and specifications were submitted to the California Geological Survey (CGS) for geotechnical review. The CGS is one of two State Agencies with purview authority of any project on School District property. The Division of State Architect (DSA) handles the final plan review and will issue the permit for the project. Staff is anticipating corrections to the plans will be completed and a final review by the DSA by mid to late April with a permit issued. If approved as anticipated, the bids will be opened mid-May, with award tentatively scheduled for the first meeting in June 2017. Staff is anticipating that construction will commence in late June 2017, and will be completed in December 2017. The plans and specifications will be available for public inspection at the City Clerk's Office after approval for the Department of State Architecture. To view the plans and specifications online you may click the link below:

Plans for Laurel Elementary Magnet School/Lagos de Moreno Park Upgrades, Project 7929 (Large File)

Specifications for Laurel Elementary Magnet School/Lagos de Moreno Park Upgrades, Project 7929 (Large File)

FISCAL IMPACT/SUMMARY

The total Engineer's Estimate for the Project is $1,676,473. Funding as approved is from the Brea Olinda Unified School District ($250,000), Fund 560 - Valencia Median Improvement Program savings ($1,200,000) and Fund 250 - Park Development Fund ($226,473). There is a potential for a funding shortfall due to DSA requirements, an extensive retaining wall along Birch Street, and additional work required around the swing area that would be reviewed with the Parks, Recreation and Human Services Commission as well as the City's Finance Committee before returning to City Council for award.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Tony Olmos, Public Works Director; Chris Emeterio, Assistant City Manager/Director of Community Services