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Agenda Item 8.

City Council Meeting

Meeting Date:	03/05/2019
FROM:	Bill Gallardo

Subject:

Review of Communication from Commissions and Committees to City Council

RECOMMENDATION

City Council to review the current meeting frequency and communication methods for Arts in Public Places Committee; Cultural Arts Commission; Parks, Recreation, and Human Services Commission; Planning Commission; and Traffic Committee. Council to discuss if there should be any revision in the way in which these Commissions/Committees communicate meeting content to Council.

BACKGROUND/DISCUSSION

Brea City Council utilizes citizen volunteers acting in an advisory capacity through appointed Commissions and Committees. Each of these citizen groups plays an important role in the Brea community by making observations and bringing ongoing feedback to the Council Members. In efforts to examine the communication of citizen-led Commission/Committee meeting content to Council, the following meeting information and proposed Council options are presented below:

Information
Exhibit A, “Current Commission/Committee Meeting Frequency and Communication”, shows a chart of meeting frequency and methods of communicating meeting agendas and minutes for the Arts in Public Places Committee; Cultural Arts Commission; Parks, Recreation, and Human Services Commission; Planning Commission; and Traffic Committee.

Options
Proposed options to amend the way meeting content is communicated to Council from the aforementioned Commissions and Committees:

Option 1 - Each Commission/Committee rotates in providing a brief periodic report at a Council Meeting.

Option 2 - Dropbox, or other electronic communication methods, should be used to inform Council of meeting agendas and minutes.

Option 3 - No change in current practices are needed.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Melissa Davis, Management Analyst I

Attachments
Commission/Committee Meeting Frequency and Communication