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Agenda Item 21.

City Council Meeting

Meeting Date:	03/19/2019
FROM:	Bill Gallardo

Subject:

Street Striping and Pavement Markings Maintenance Agreement

RECOMMENDATION

1. Award contract to Orange County Striping Service, Inc. in the amount of $60,000 for a period of one (1) year and
2. Authorize City Manager to approve up to four (4) additional one (1) year extensions in the annual amount of $60,000

BACKGROUND/DISCUSSION

As part of routine street maintenance services, the Public Works Street Division re-stripes street lanes and re-paints pavement legends every three (3) years. Due to the specialized nature and equipment for this work, the Public Works Department relies upon contract services. The City of Brea has over 3,000 street legends, a variety of pavement markings, and 114 lane miles that require repainting for increased visibility and traffic safety. The Street Division budgets $60,000 annually for these services.

For this service, staff prepared a Request for Proposal (RFP) and posted the information on the CIPList.com website in February 2019. Three contractors responded to the Request for Proposals on February 21, 2019. The proposals were reviewed by staff to determine their capabilities of furnishing the labor and equipment necessary to perform the work at a competitive price and meet the City of Brea’s requirements for high quality work and responsiveness to production goals. The RFP required for contractors to submit pricing based on a scenario to fully re-stripe and paint all the legends in the City at once, so their unit prices for each item are more competitive and can be used for progress payments. Their proposed pricing does not define the contract amount.

After review of the proposals and pricing, staff ranked the proposers as follows:

Orange County Striping Service, Inc.	$147,915
PCI	$190,773
Safe USA Striping & Crack Seal	$461,120

Staff found Orange County Striping Service, Inc. pricing to be the most cost effective for the needs of the City. Orange County Striping's has done a tremendous amount of work for other agencies and their references were outstanding. The review process showed all three contractors as being capable of performing this service, with Orange County Striping Service, Inc. coming out as the top ranked from all three.

The proposed contract amount is for a not-to-exceed amount of $60,000 throughout the term of the contract. This amount is sufficient to meet the painting and street marking needs for the City on a three year cycle.

Therefore, staff recommends awarding the annual street striping contract to Orange County Striping Service, Inc. for maintenance of painting of pavement legends, striping, and markings of identified locations throughout the City.

COMMISSION/COMMITTEE RECOMMENDATION

This item did not go to Finance Committee due to a lack of quorum for the meeting scheduled on March 12, 2019.

FISCAL IMPACT/SUMMARY

There are sufficient funds in the Public Works Street Division's operational budget to cover the proposed contract amount not-to-exceed $60,000 per year. The services are currently funded from the General Fund and no additional appropriation is anticipated. If the contract is extended after the first year or any other subsequent year, the proposed budget for this service contract will be included in the department's operational budget for that year.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Will Wenz, Maintenance Services Superintendent
Concurrence: Tony Olmos, P.E., Public Works Director

Attachments
Agreement