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Agenda Item 21.
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| City Council Meeting |
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| Subject: |
| Arovista Park Slope Improvements, CIP 7922 |
| RECOMMENDATION |
- Adopt Resolution to appropriate an additional $91,859 from the Fixed Asset Replacement Fund, FARP (Fund 182) for Project Construction and Project Administration.
- Approve plans and specifications, receive bids, authorize Director of Public Works to award contract to Aramexx Group, Inc. in the amount of $166,850.00 per public contract code alternative bidding procedures, and authorize Public Works Director or his designee to issue contract change orders up to a "not to exceed" amount of 15% of the contract.
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| BACKGROUND/DISCUSSION |
In the approved FY 18-19 Capital Improvement Program (CIP) Budget, the Arovista Park Slope Improvement Project No. 7922 (Project), has been identified to address the erosion of the slope behind the residential properties bordering Arovista Park. After receiving complaints from residents, the erosion of the slope was investigated by staff’s contractor, Willdan Engineering. As a result of the investigation, the report concluded that the slope is stable and has not slid. The investigation recommended that the localized eroded sections of the slope may be repaired and/or restored. This localized slope restoration would be accomplished by over excavating eroded areas, placing engineered fill, installing new irrigation and landscaping to prevent any future erosion.
A total of nine (9) bids that were received for Project 7922 on February 12, 2019. The bids are summarized on the following table from lowest to highest.
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Contractor |
Bid Amount |
| 1. |
Aramexx Group, Inc. |
$166,850 |
| 2. |
Kasa Construction |
$179,750 |
| 3. |
YAKAR |
$195,170 |
| 4. |
CEM Construction Corp. |
$215,475 |
| 5. |
Clean Cut Landscape Inc. |
$233,235 |
| 6. |
Clarke Contracting Corp. |
$243,310 |
| 7. |
Marina |
$275,400 |
| 8. |
STL Landscape, Inc. |
$288,000 |
| 9. |
Zusser Company, Inc. |
$362,300 |
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Engineer's Estimate: |
$125,000 |
The apparent lowest responsive and responsible bidder was Aramexx Group, Inc. of Claremont, California, in the total amount of $166,850.00. Under the public contract code alternate bidding procedures used by the City of Brea, the contract may be awarded by the Director of Public Works since it's under the $200,000 threshold. A 15% contingency amount of $25,028 is being requested to address any unforeseen issues with the late 1950's soil currently in place, the deep drilling of the pipe, and the difficult accessibility to the Project site. Additionally, the estimated construction engineering support costs are $47,970 for a total amount of $239,848 for construction.
The Company has a valid contractor’s license and has been in the construction business for eight years. Aramexx has recently completed similar projects for the City of Laguna Beach and the Los Angeles County Metropolitan Transportation Agency. In addition, they were recently awarded a construction contract for the Brea Sports Park Landscape Improvements, Phase 2 CIP 7936 Project, and have been receiving a satisfactory review. If awarded, the Project is anticipated to commence early April 2019 and expected to be completed in June 2019, weather permitting. |
| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff’s recommendation at their February 26, 2019 meeting and recommended to clarify language describing the bidding process and changes have been made to the staff report. |
| FISCAL IMPACT/SUMMARY |
The total approved budget for the Project is $225,000 with funding coming from the Fixed Asset Replacement Program, FARP (Fund 182). After the initial design and the re-scoping of the Project, the remaining budget amount is approximately $147,989. The following table shows the remaining expected expenditures in order to complete the project. As a result, staff is requesting City Council consider an additional $91,859 from the FARP Fund (Fund 182). A Resolution appropriating the additional funds from the FARP Fund (Fund 182) to the Project is attached for City Council consideration and approval (see Attachment ‘B’ for Resolution). Based on the available funds within Fund 182, there will be no General Fund impact from this action.
| Project Expenditures |
Total |
| Budget Remaining |
$147,989 |
| Construction Contract |
$166,850 |
| Contingency (15%) |
$25,028 |
| Subtotal |
$191,878 |
| Construction Engineering Support |
$47,970 |
| Total Construction Cost |
$239,848 |
| Budget Shortfall/Requested Funds |
$91,859 |
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| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Raymond Contreras, Associate Engineer
Concurrence: Michael Ho, P.E., Deputy Director of Public Works/City Engineer
Concurrence: Tony Olmos, P.E., Director of Public Works |
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