Agenda

CLOSED SESSION

5:30 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Parker called the Closed Session to order at 5:30 p.m., all members were present except for Council Member Vargas.

Mayor Parker announced that Closed Session Item 4 (Conference with Real Property Negotiator Pursuant to Government Code 54956.8 - Chevron) will be heard first due to a conflict of interest for Council Member Vargas who will join the meeting after the item is presented.

Present:

Parker, Marick, Hupp, Simonoff, Vargas

1.

Public Comment

Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.

2.

Conference with City's Labor Negotiator Pursuant to Government Code 54957.6 Regarding the Brea Fire Management Association (BFMA) - Mario Maldonado and Chris Emeterio, Negotiators

3.

Conference with City's Labor Negotiator Pursuant to Government Code 54957.6 Regarding the Brea Firefighters Association (BFA) - Mario Maldonado and Chris Emeterio, Negotiators

4.

Conference with Real Property Negotiator Pursuant to Government Code § 54956.8 - Chevron
Address: 2250 E. Birch
Negotiator: Tony Olmos, Chris Emeterio and Bill Bowlus
Under Negotiation: Terms

Council Member Vargas was not present during discussion of this item.

5.

Public Employee Performance Evaluation (City Manager) pursuant to Government Code Section 54957

STUDY SESSION

6:30 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
Mayor Parker called the Study Session meeting to order at 6:30 p.m., all members were present.

6.

Public Comment
None.

7.

Clarify Regular Meeting Topics
Regarding Council Member Hupp's question pertaining to Item 23 (Agreement to Provide Motor Fuel), staff stated that the Golf Course fuel tank is owned by the operator and not the City.

Regarding Council Member Hupp's questions pertaining to Item 25 (January 2018 Outgoing Payment Log and February 23 and March 2, 2018 City Check Registers), staff stated that goods are purchased in the City of Brea if the price is lower. City Manager Gallardo noted that staff is encouraged to shop in the City when possible.

Regarding Item 19 (Refuse Contract Modernization and Updates in the Amount Not-to-Exceed $50,000), Council Member Simonoff stated that he will recuse himself due to a conflict of interest when the item is presented.

DISCUSSION ITEM

8.

Senior Subsidy Program Update
Economic Development Manager DeRobbio discussed the background of the program, noted how the subsidy is distributed, provided the year the waiting list ended, specified how many participants are left in the program, and presented possible options to implement at the end of the program.

In response to Council questions, Economic Development Manager DeRobbio noted that there are 88 senior units in the low income program, stated that there are some units in the Senior Subsidy Program that are expiring in 2026, and clarified that housing trust fund dollars can be used to fund the Senior Subsidy Program.

Mayor Parker stated that the item will be brought back to Council for a future policy decision.

REPORT

9.

Council Member Report
None.

Mayor Parker adjourned the Study Session meeting at 6:39 p.m.

GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL
Mayor Parker called the General Session meeting to order at 7:00 p.m., all members were present.

10.

Pledge of Allegiance:
Boy Scout Troop 801 led the Pledge of Allegiance.

11.

Invocation:
Pastor Steve Chang, Living Hope Community Church delivered the Invocation.

12.

Presentation:
City Clerk Harris-Neal provided the Oath of Office to incoming Investment Advisory Committee Member Ho-El Park.

13.

Report - Prior Study Session
City Manager Gallardo provided the prior Study Session report.

14.

Community Announcements
Council Member Hupp provided the following announcements:
The Brea Community Center’s Spring Craft Boutique is Friday, March 10 and Saturday, March 11. Admission is $2 and parking is free. For more information, call (714) 990-7771. She also announced that the Curtis Theatre is getting ready for the Brea Korea Sister City Cultural Night on March 17 followed by Theatrework’s USA "Click, Clack Moo" family presentation April 8. Get your tickets at CurtisTheatre.com

Mayor Pro Tem Marick announced that "Love Brea" will be on Saturday, April 28. Please register at LoveBrea.org to volunteer, submit a project or donate. She encouraged residents to get involved and stated that last year approximately 500 volunteers completed 24 projects across the city. The day will start with a rally at 8:00 a.m. at the Civic & Cultural Center and will end with a thank you luncheon at the Village at La Floresta.

Council Member Vargas announced that the Community Emergency Response Team (CERT) series begins April 10 and run through April 28 at the Brea Civic & Cultural Center. Training includes disaster preparedness; fire suppression; first aid; search and rescue techniques; and more. Questions, call (714) 990-7622 or register at CityofBrea.net.

15.

Matters from the Audience
Sean Thomas briefly discussed the survivors of the high school shooting in Florida and invited residents to attend the "March For Our Lives" rally on March 24 in Santa Ana to make the future better for students.

Anita Hynds expressed concern with protestors in the City of Brea.

Daniel Lluevanos announced that April is organ donor month and invited residents to the "Donate Life - Run/Walk" on Saturday, April 28. For more information go to www.donatelife.org.

16.

Response to Public Inquiries - Mayor / City Manager
None.

ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during " Matters from the Audience."

17.

General Plan Annual Report for 2017
Paige Montojo presented a PowerPoint that included goals, milestones and achievements, housing activity, building activities, tracks at brea, water reduction goal, Brea Envisions Community Strategic Plan, and the Brea Core Plan.

Mayor Parker opened the public comments period.

Hearing no public comments, Mayor Parker closed the public comment period.

Motion was made by Council Member Simonoff, seconded by Council Member Hupp direct staff to transmit a copy of the report to the State Office of Planning and Research and Department of Housing and Community Development.

AYES:	Mayor Parker, Mayor Pro Tem Marick, Council Member Hupp, Council Member Simonoff, Council Member Vargas
Passed

18.

Landscape and Lighting Maintenance District (LLMD) No. 1 Update
Maintenance Services Superintendent Bowlus presented a PowerPoint that included the LLMD background; current and proposed assessment; cost estimate; potential city wide impacts from special/general benefits; and options.

Council discussed: residents that are in agreement with the LLMD, Community Facilities District (CFD) options, common areas that the City is responsible for, how residents are notified of the LLMD increase, meetings with residents, percentage of approval needed from residents, Homeowner Association (HOA) vs LLMD, maintenance reductions, how other Cities manage their LLMD's, and responsibility in the event of a slope failure.

Mayor Parker asked staff to bring the item back to Council to discuss community outreach and options for the residents and the ramifications if the City does not participate in the State defined community benefit.

19.

Refuse Contract Modernization and Updates in the Amount Not-to-Exceed $50,000
Council Member Simonoff recused himself and exited the Council Chambers meeting area.

Public Works Director Olmos presented a PowerPoint that included the background, staff's role, contractor's role, contractor selection process, and added value from HF&H.

In response to Council questions, Public Works Director Olmos stated that staff believes that the initial review time should cost approximately $15,000, explained why it is vital for an experienced person to review the contract, and clarified that staff will revisit the term of the evergreen contract when the renewal date approaches.

Mayor Parker directed staff to inform the Finance Committee as specific project tasks incur. He noted that due to a conflict of interest, Council Member Simonoff will not sit on Finance Committee when the item is discussed. Mayor Parker, as the alternate Finance Committee member, and Council Member Hupp will attend Finance Committee meetings when refuse related items are presented.

Motion was made by Council Member Hupp, seconded by Council Member Vargas approve a Professional Services Agreement (PSA) with HF&H Consultants, LLC to provide as-needed support services for refuse contract modernization and updates in the amount not-to-exceed $50,000 from Fund 440 Sanitation and Street Sweeping Fund. There is no impact to the General Fund.

AYES:	Mayor Parker, Mayor Pro Tem Marick, Council Member Hupp, Council Member Vargas
Other:	Council Member Simonoff (RECUSE)
Passed

Council Member Simonoff returned to the Council Chambers meeting room.

CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT

20.

February 20, 2018 City Council Regular Meeting Minutes
The City Council approved the February 20, 2018 City Council regular meeting minutes.

21.

Revised Southern California Edison Easement on City Owned Parking Lot for 180 S. Brea Boulevard
The City Council approved the Grant of Easement (revised) to Southern California Edison.

22.

Playground Surfacing at 9 Parks, CIP #7934 and #7939
The City Council awarded a contract to Robertson Industries, Inc. in the amount of $156,257.87; and authorized the Public Works Director, or his designee, to issue contract change orders up to a "not to exceed" amount of 10% of the contract price.

23.

Agreement to Provide Motor Fuel
The City Council approved the agreement with SC Fuels, Inc. to provide as-needed motor fuels; and authorized the Purchasing Agent to issue purchase orders in an aggregate not to exceed amount of $400,000 through December 31, 2018.

24.

Sports Park Playground Surfacing, CIP #7935
The City Council awarded a contract to Robertson Industries, Inc. in the amount of $53,899.44 and authorized the Public Works Director, or his designee, to issue contract change orders up to a "not to exceed" amount of 10% of the contract price.

25.

January 2018 Outgoing Payment Log and February 23 and March 2, 2018 City Check Registers
Received and Filed.

Motion was made by Council Member Hupp, seconded by Council Member Simonoff to approve Consent Calendar Items 20-25.

AYES:	Mayor Parker, Mayor Pro Tem Marick, Council Member Hupp, Council Member Simonoff, Council Member Vargas
Passed

CITY/ SUCCESSOR AGENCY - CONSENT

26.

January 2018 Outgoing Payment Log and February 23, 2018 Successor Agency Check Register
Received and Filed.

Motion was made by Council Member Simonoff, seconded by Council Member Vargas to approve City/Successor Agency Consent Item 26.

AYES:	Mayor Parker, Mayor Pro Tem Marick, Council Member Hupp, Council Member Simonoff, Council Member Vargas
Passed

ADMINISTRATIVE ANNOUNCEMENTS

27.

City Manager
None.

28.

City Attorney
None.

COUNCIL ANNOUNCEMENTS
Council Member Vargas announced that April is "Light it Up Blue for Autism" Month and stated that his daughter and her family will be moving to Texas.

ADJOURNMENT
Mayor Parker adjourned the General Session at 8:30 p.m.

Print Minutes Return
BREA CITY COUNCIL SUCCESSOR AGENCY TO THE BREA REDEVELOPMENT AGENCY MEETING MINUTES March 6, 2018