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Agenda Item 22.

City Council Meeting

Meeting Date:	03/06/2018
FROM:	Bill Gallardo

Subject:

Playground Surfacing at 9 Parks, CIP #7934 and #7939

RECOMMENDATION

Award Contract to Robertson Industries, Inc. in the amount of $156,257.87; and
Authorize the Public Works Director, or his designee, to issue Contract Change Orders up to a "not to exceed" amount of 10% of the contract price.

BACKGROUND/DISCUSSION

Playground Surfacing at 9 Parks, Project 7934, was approved in the Fiscal Year (FY) 2016-2017 Capital Improvement Program (CIP) budget. In FY 2017-2018, an additional appropriation of $45,000 was added by Project 7939 to fully fund the anticipated improvements. The total budget for the project is $217,000.

This work will remove and replace the existing poured-in-place rubber surfacing under the play equipment. Surfacing depths vary from 2" to 4" depending on the location in the playground for the appropriate fall area thickness. Project sites include Greenbriar, Brea Jr. High, Arovista, Woodcrest, Tamarack, City Hall, Olinda Ranch, Founders and Country Hills Parks.

Through California Multiple Award Schedules (CMAS), this enables the City to have Robertson Recreational Surfaces supply rubber surfacing; provide a certified installer; and provide ancillary work related to the project such as demo and construction fencing. TotTurf installers have completed installations for the City at the Brea Community Center, City Hall Park, and Greenbriar Park and completed the work in a timely and efficient manner.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed this at their meeting on February 27, 2018 and recommended it for approval.

FISCAL IMPACT/SUMMARY

Funding is available in the CIP budget Fixed Asset Replacement Program (FARP).

Project 7934 and 7939 will remove the existing poured-in-place rubber surfacing; secure the playgrounds with construction fencing during the process; and install new poured-in-place rubber surfacing at nine (9) parks.

Staff is requesting that Council approve the purchase order in the amount of $156,257.87 and authorize the Public Works Director, or his designee, to issue contract change orders up to a "not to exceed" amount of 10% of the contract amount.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Tony Olmos, P.E., Public Works Director

Attachments
Proposal
Agreement