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Agenda Item 20.

City Council Meeting

Meeting Date:	03/21/2017
FROM:	City Manager

Subject:

Plans and Specifications for the Tracks at Brea Segment 4, Project 7873

RECOMMENDATION

Approve Plans and Specifications and Authorize City Clerk to advertise and receive bids.

BACKGROUND/DISCUSSION

The Tracks at Brea Project (CIP 7873) has been a priority trail project for the City of Brea for the past several years. Due to the size of the project and funding constraints, the project was separated out into 6 main segments (see The Tracks at Brea Exhibit for the location of the various segments). Segments 1 and 3 have been completed and opened to the public. Segment 5, within the Birch Hills Golf Course, has been completed and plans to be open to the public in the near future. Segment 2 and 6 are currently under construction and anticipated to be completed in August 2017. The Tracks at Brea Segment 4 Project ("Project") is approximately 0.7 mile in length and located between State College and Birch Street. Once complete, the Tracks at Brea trail system will provide approximately four miles of exceptional recreational trails for the public to enjoy from Arovista Park to Valencia Ave.

The design for the Project is now complete and ready for bid. The proposed construction for Segment 4 consists of an asphalt bike path and a decomposed granite (DG) pedestrian trail, a trail entrance point at State College Boulevard and Birch Street, a butterfly garden, benches with decorative trellis, drinking fountain, bike fix-it station, bike rack, landscape and irrigation adjacent to the trails and bio-swales for water quality purposes. Furthermore, a portion of the Project goes under the 57-Freeway. This portion of the trail will be improved with bollard lighting to assist with nighttime safety concerns. The plans and specifications are available for review at the Office of the City Clerk and the Engineering Division located on level three of the Brea Civic and Cultural Center or can be accessed http://ca-brea.civicplus.com/DocumentCenter/View/4139.

Pursuant to the federal funding requirements, the date of advertisement for the Project is based on the approved date on the Caltrans E-76 form “Authorization to Proceed with Construction”. Staff is working with Caltrans Local Assistance on finalizing the E-76, which is anticipated to be approved before the end of the month. If approved as anticipated, the bids will be opened in late April 2017, with award tentatively scheduled for the first meeting in June 2017. Staff is anticipating that construction will commence in September 2017, and will be completed in March 2018.

FISCAL IMPACT/SUMMARY

The total engineer’s estimate for the Project is $3,550,000, excluding contingency and construction engineering. A number of state and federal grants have been awarded to the City for the construction of this segment. Specifically, Environmental Protection Agency ($409,000), Active Transportation Program ($2,484,000), Bicycle Corridor Improvement ($229,317), Recreational Trails Program ($1,287,000), and Clean Transportation ($284,000) funding for a total of $4,693,317 available for this Project. Therefore, there are sufficient grant funds for this Project with no impact to the General Fund.

The Plans and Specifications have been approved by the City Engineer and are ready for bid. Therefore, staff is recommending the City Council consider approving the Plans and Specifications and authorize the City Clerk to advertise and receive bids for the Project.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Hsing Chao, Associate Engineer
Concurrence: Tony Olmos, Public Works Director

Attachments
The Tracks at Brea Exhibit