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PLANNING COMMISSION MEETING MINUTES STUDY SESSION February 26, 2019

STUDY SESSION
6:00 p.m. - Executive Conference Room, Level 3

CALL TO ORDER / ROLL CALL

Chair Schlotterbeck called the meeting to order at 6 pm. All members present.

MATTERS FROM THE AUDIENCE

Heidi Gallegos from the Chamber of Commerce welcomed new Commissioners and returning Commissioners.

REORGANIZATION

Vice Chair McGrade nominated Chair Schlotterbeck to continue as Chair. Commissioner Barnes-Ramos seconded. There were no other nominations.
Motion carried 5-0.

Commissioner Brattain nominated Vice Chair McGrade to remain as Vice Chair. Commissioner Phu made motion to second. There were no other nominations. Motion carried 5-0.

AGENDA ITEMS/CLARIFY REGULAR MEETING TOPICS

Chair Schlotterbeck found a typographical correction for the 9/25/18 Planning Commission minutes. The minutes will be approved as amended.

INFORMATIONAL / PROJECT UPDATES

Assistant Planner Martin Mares gave an overview of the General Plan Update that will be presented at the at the March 19, 2019 City Council Meeting.

TRAINING

City Attorney Steven Flower provided a training on Conflict of Interest and the Brown Act.

PLANNING COMMISSION
PUBLIC HEARINGS
7:00 p.m. - Council Chambers, Plaza Level

CALL TO ORDER / ROLL CALL - COMMISSION

Present:

Chair Schlotterbeck; Vice Chair McGrade; Commissioner Barnes-Ramos; Commissioner Phu; Commissioner Brattain

INVOCATION - Torrian Scott- Harvest International Church

PLEDGE OF ALLEGIANCE

Chair Schlotterbeck led the Pledge of Allegiance.

COMMENDATIONS - Commendations for Commissioner Pat Fox and Commissioner Jim Grosse

Chair Schlotterbeck presented commendations to outgoing Commissioners Fox and Grosse.

10.

MATTERS FROM THE AUDIENCE

None

Opened/Closed.

APPROVAL OF MINUTES

11.

APPROVAL OF PLANNING COMMISSION MEETING MINUTES OF AUGUST 28, 2018, SEPTEMBER 25, 2018, OCTOBER 23, 2018 AND NOVEMBER 2, 2018.

Vice Chair McGrade made motion to approve amended minutes. Commissioner Brattain seconded. Commissioners Barnes-Ramos and Phu abstained from the vote. Motion carried 3-0-2.

PUBLIC HEARINGS

12.

AMENDMENT TO CONDITIONAL USE PERMIT NO. CUP 16-02 – A REQUEST TO AMEND THE EXISTING MASTER SIGN PROGRAM FOR THE EMBASSY RETAIL COURT.

Assistant Planner Paige Montojo presented the item.

Chair Schlotterbeck, Commissioner Barnes-Ramos and Commissioner Phu all disclosed they had visited the site.

Vice Chair McGrade asked if the signs include individual letters that are back-lit?

Assistant Planner Montojo confirmed.

Commissioner Barnes-Ramos asked if each tenant may choose from 6 available sign types?

Assistant Planner Montojo confirmed.

Commissioner Brattain asked if there are limits to window sign coverage?

Assistant Planner Montojo clarified there is a condition covering window signs.

Chair Schlotterbeck opened the Public Hearing.

Vicky Ivey, a representative for the applicant, was available for questions.

Chair Schlotterbeck closed the Public Hearing.

Commissioner Brattain made motion to approve. Commissioner Barnes-Ramos seconded.

Motion carried 5-0.

13.

CONSIDERATION OF PD 19-01 AND AMENDMENT TO CUP 10-15: A REQUEST TO INCREASE THE NUMBER OF APPROVED SEATS, MODIFY LOCATION OF SANCTUARY AND CONSTRUCT 8,514 SQUARE FOOT ADDITION IN THE C-P(PD) ADMINISTRATIVE AND PROFESSIONAL OFFICE (PRECISE DEVELOPMENT) ZONE.

Assistant Planner Paige Montojo presented the item. Condition E was highlighted to add language 'The approved parking agreement shall provide reciprocal access, ingress and egress as well as 150 offsite spaces required".

Vice Chair McGrade asked what will happen if the reciprocal parking agreement ends.

Assistant Planner Montojo stated the Church would need to demonstrate they are able to meet their parking demand before they can continue services.

Commissioner Barnes-Ramos visited the site and has no concerns.

Commissioner Phu visited the site and asked if any complaints or concerns from the public or adjacent neighbors had been received?

Assistant Planner Montojo confirmed no complaints or comments have been received from he public.

Commissioner Phu asked if the Church is responsible for traffic mitigation for any special events?

Assistant Planner Montojo confirmed.

Chair Schlotterbeck opened the Public Hearing.

Dave Tabay, the Pastor of the Church, thanked staff and said he didn't foresee any parking issues.

Chair Schlotterbeck closed the Public Hearing.

Commissioner Brattain asked to see the color board.

In order to improve sustainability Chair Schlotterbeck asks the plan to incorporate bike racks and a designated pick up/drop off area for Uber/Lyft etc. This would include wayfinding signs. The Commission supports the addition.

Chair Schlotterbeck wants to confirm the applicant approves of these conditions? City Planner Lilley confirmed that yes this was discussed in advance.

Assistant Planner Montojo offred the following language to address the new conditions: 'To provide a minimum of 5 bicycle parking spaces on site and said bicycle parking location shall be subject to review and approval by the City Planner prior to the issuance of any building permits. The Applicant shall work with staff to identify the appropriate location on site for taxi and/or ride sharing loading and unloading. Signage and directional signage to be included and requires the review and approval of City Planner prior to issuance of building permit.'

Following discussion, a motion was made by Commissioner Brattain and seconded by Commissioner Barnes-Ramos to approve PD 19-01 and the amendments to CUP 10.05.

Motion carried 5-0.

ADMINISTRATIVE ITEMS

None.

14.

COMMITTEE REPORTS

None.

15.

INFORMATIONAL / PROJECT UPDATES

None.

16.

ADJOURNMENT

Chair Schlotterbeck adjourned the meeting at 8:42 pm.

Respectfully submitted,	The foregoing minutes are hereby approved this ____ day of _____________
_________________________________ Jennifer A. Lilley, AICP, City Planner	________________________________ Melanie Schlotterbeck, Chair